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Prepayments

Prepayments

Prepayments

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If you have already paid the bill and received the invoice for prepayment for the invoice you are creating, create a received invoice by standard procedure. Then link the received invoice with the prepayment. In this panel you can find a list of all open prepayments and a list of prepayments, linked with received invoice:

 

000001.gif In the panel for selection and linking of prepayments with the invoice, you only receive the prepayments that are nominated in the same currency as the invoice you are currently creating!
000001.gif In the panel for selection and linking of prepayments with the invoice you only receive the prepayments that actually belong in the period before the invoice date.

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Document number of received invoice that will be linked with the prepayment.
Date date of received invoice, that will be linked with the prepayment
Subject Supplier of goods. Subject on the invoice and subject on the pre-payment invoice have to be the same, or the documents can not be linked!

 
VAT amount of calculated VAT on the received invoice
To pay overall amount for payment from the received invoice
Selected prepayments fields »VAT«and »Payment« show the value for payment and the value of VAT from documents for given advance payment, which have already been linked with the received invoice.

LINES:

Document internal number of the invoice for given prepayment:
  • which is not yet linked (partially or fully) with received invoices (if the field "O" is not checked)
  • which is partially or fully linked with the currently selected invoice (if the field "Marked" is checked)
Document 1 number of the first linked document on the invoice for the given prepayment. This number can also be for example the number of estimate-invoice of supplier.
Document 2 number of the second linked document on the invoice for the given prepayment
Date date of the invoice for the given prepayment
Paid amount of the invoice for the received advance payment, that is not yet linked with the received invoices. This can be the full value of the invoice for prepayment or just the value left to pay.
VAT value of VAT from the invoice for received prepayment, that is not yet linked with the issued invoices
Selected value of the given prepayment, selected for linking with received invoice. It can be smaller or same as the value of the given prepayment. It will be smaller when the remaining unpaid value of the received invoice is lower than the value of given prepayment. The value can also be edited manually - the value of calculated VAT is then calculated again in the next field.
VAT base value of the VAT base selected for linking with the received invoice. It can be equal to or lower than the value of the vat base from the issued prepayment. This value can also be enterred manually, and the values of the selected value and the VAT value will be recalculated.
VAT value of VAT, selected for linking with received invoice. This can be smaller or equal to value of given pre-payment. The value can also be entered manually, but in such case the value in the previous field will NOT be refreshed.
Sel. (Selected) – check the field, if you wish to link the invoice for given prepayment with the received invoice you are currently creating. If the value of the invoice for prepayment is higher than the value of received invoice, the program will only link the corresponding part of the value and tax with the invoice, and offer the remaining value at linking of the next received invoice.

 

000001.gif When you set the pre-payments which will be linked with the received invoice, click the  Confirm button. This way the program creates negative pre-payment documents in amounts, linked with the received invoice.
Type of document in which the negative pre-payment invoice is created, is set in the register of document types of the given pre-payment.

In this case, the program reports the following: Pre-payment invoice(s) created no.: from - to.

In case that no pre-payment invoice is selected, but you still click the  Confirm button, the  program responds with the following message: Document has not been created! Select pre-payment for closing!

Overall value of all selected given pre-payments can be found on the bottom of the panel for linking with pre-payments in payments of calculated VAT amounts.

Payment overall value (before) payments to supplier, linked with received invoice
VAT VAT value from the invoices for given prepayment, which have already been linked with the received invoice

 Overview

In the linked documents overview on the received invoice you can see and, with a double click on the document number, also open the invoices linked to received invoice and automatically created pro forma invoices.

The link between the document and the pro forma invoice can also be found in the linked documents overview with the link of type "A".

The link between the positive and the negative pre-payment invoice with the link of type "B".

000001.gif For presentation of the procedure of successful closing of posts and documents with pre-payments see Prepayment.
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When printing received document with an open prepayment document, IRIS 6135 message appears

 

 

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