Settings
Select candidates in order to create accruals and deferrals. You can select among the entries that were posted to the accrued revenue and the deferrals account (account or better group of accounts entered in settings).
In this section we enter the criteria for the candidates to create accruals and deferrals:
| Subject, Name 2 |
Enter or select the subject / Name 2 in order to create accruals and deferrals. |
| Document |
Enter the ID of the document in order to create accruals and deferrals. |
| Linked Doc. |
Enter the ID of the linked document in order to create accruals and deferrals. |
| Target Period From - To |
Set dates to restrict the posting period of the journal entry containing post. |
| Document From - To |
Enter or select the document to restrict selection when creating accruals and deferrals. |
| Find |
Click on it to display the candidates meeting the selected criteria set. |
In this section we can enter the data on the accrued revenues and the deferred costs which will be created from the selected posts:
|
Frequency
|
Set the type of accrual and deferral:
- Day: Set accrual and deferral on a daily basis (that is, individual accruals or costs follow each other on a daily basis)
- Week: Accruals and deferrals on a weekly basis
- Month: It is the most common setting, that is, accruals and deferrals following each other on a monthly basis.
- Month (By days): the same as the type Month, but the program counts the days in the month and posts proportionally according to the number of days, summarized by month.
|
|
Interval
|
Select interval for accruals and deferrals (e.g. 1 represents an interval on a monthly, weekly, daily basis, while 2 on the other hand represents an interval every second month, week, day).
|
|
Accrual/Deferral Start Date
|
Set the date on which the accrual and the deferrals were created.
|
|
Repeats
|
Enter thenumber of accruals and deferrals to create. The amount of individual accrual and deferral is determined according to the number set. Because short-term accrued revenue and differed costs are concerned here, their number is restricted to range from 1 to 12. The following message is returned should you enter a larger number:
|
|
First Accrual/Deferral
|
Set the due date of the first accrual and deferral.
|
|
Calculate period from invoice quantities
|
The checkbox is activated when choosing frequency type Month (By days).
The period of accrual/deferals is calculated from the invoice quantities. By checking the checkbox, the field Repeats is not enabled.
|
|
Create
|
Click it to create accruals and deferrals. It opens a window containing data in order to create accruals and deferrals.
|
Select one or more document types - journal entrys for collecting candidates.
In this section we get data on posts on matching criteria:
| Sel. (Select) |
Check and thus select lines to create accruals and deferrals. |
| No. |
Displays the number of the journal entry where you posted the line. |
| Line |
Displays the number of the line you posted in the journal entry. |
| Accrued/Deferred |
Enter the amount of the accrual revenue or the deferred costs. If you have not created accruals and deferrals, it represents the total amount posted. If you create accruals and deferrals in partial amounts, an amount is displayed for which accruals and deferrals have not been created yet. |
| Debit |
Displays the debit amount of the post. |
| Credit |
Displays the credit amount of the post. |
| Subject |
Enter or select the subject in order to create accruals and deferrals. |
| Document |
Enter the ID of the document in order to create accruals and deferrals. |
| Linked Doc. |
Enter the ID of the linked document in order to create accruals and deferrals. |
| Account |
Displays the account where the line is posted (account or better group of accounts entered in the Document Types settings) |
| Currency |
Displays the currency used. |
| Invoice |
Displays the number of goods document posted to the accrued revenue and the deferred costs account. From it you can create a document of accrued revenue and deferred costs. |
| Dept. |
Displays the department recorded in the line of post. |
| Cost Ctr. |
Displays the cost center recorded in the line of post. |
| Note |
A description from the journal entry. |
| Quotient |
If one of the dates on the invoice is taken as the initial date of the accruals, we can also set the identifiers that are taken into account when creating the accruals. Therefore, this quotient, if other identities are posted to the same account. |
Having created accruals and deferrals, data are displayed in the Created Accruals/Deferrals panel. Here you can change the amount of the accruals and the deferrals. Set the dates of the transferred posts and the account of the post transfer at will. Furthermore, the accruals and the deferrals are in the end posted using the automatic posting of accruals and deferrals.