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Close Outstanding Items

Close Outstanding Items

010381.gif010411.gif010382.gif010383.gif

 

In the list of outstanding items you can select the items to be closed by double clicking them. By doing this you move them from the bottom panel (List of outstanding items) to the upper panel (List of items to be closed), as is shown on the image. 

By using the Move all function you can in an easy way mark all receivables and payables.

 

Open Balance 

Receivables (Payables) less Payments.

The current balance of outstanding payables and receivables from the list of outstanding items.
Closing Balance

Outstanding Rec. (Payables) less Outstanding Payments.

The current balance of selected invoices and payables from the list of items to be closed (see image above)
Linked Doc. The ID of the document linked to the selected document. The program automatically offers you the ID of the linked document from payable/receivable that is entered to the payment amount of payable/receivable after the closing is confirmed.
It closes only the selected outstanding items that you have chosen previously from the List of outstanding items panel and in this way moved them to the Items to be closed panel.
If you have selected only receivables or only payables, the closing of course cannot be performed. In this case an error is returned (see You have to select receivable and payable!).

If you select a receivable (or payable) and its subsequent payment, yet a part of receivable (or payable) is in some other posting item of the list of outstanding items, the program returns a message (see The linked document is still among the outstanding receivables! Do you still want to continue?).

Similarly: If you select a receivable (or payable) and its subsequent payment yet a part of payable is in some other posting item of the List of outstanding items, the program returns a message (see Linked document is still among outstanding payables! Do you still want to continue?).

000001.gif By using this function an adequate number of new items of journal entry for closing of receivables/payables are created (helpful in closing of journal entry for bank reconciliation). New items of journal entry for bank reconciliation are assigned a new ID for items of journal entry. Yet in the Original item field items of journal entry keep the data such as is displayed in the item oh journal entry to be distributed.

In this way you may at any time print the data from the original posted item of journal entry for bank reconciliation with the help of the account card report Summary by original item. The actual state (actual payment amounts distributed to specific linked documents) may also be printed by using the typical account card report.

For example see topic Close button.
It automatically closes an outstanding receivable/payable together with the outstanding payment if both are made in the same amount. If both the amount of the outstanding receivable and payable are equivalent, you can make the closing easier by not select in receivable/payable to be closed just clicking this button.  Outstanding receivables and payables from the List of outstanding items panel that are equivalent in amount shall thus be closed without directly selecting them at all.

For example see topic Auto-close.
It displays a list of reveivables and payables that you have selected to be closed.
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000001.gif If you have selected the Open option, the items that were closed shall be removed from the list of items to be closed.

Browse posts after a successfully performed closing (Close button):

 

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