Close Button

Close Button

By clicking the Close button in manual closing of outstanding items  you close only the selected outstanding items that have been previously selected from the List of outstanding items panel and thus moved them to the Items to be closed panel.
If you selected only receivables/payables or payemnts, then the closing cannot be performed. In this case the program returns an error (see You have to select receivable and payment!).

If you select a receivable (or payable) and its subsequent payment, yet a part of receivable (or payable) is in some other posting item of the list of outstanding items, the program returns a message (see The linked document is still among the outstanding receivables! Do you still want to continue?).

Similarly: If you select a receivalbe (or payable) and its subsequent payment yet a part of payable is in some other posting item of the seznamu odprtih postavk, the program returns a message (see Linked document is still among outstanding payables! Do you still want to continue?).

By using this function an adequate number of new items of journal entry for closing of receivables/payables are created (helpful in closing of journal entry for bank reconciliation). New items of journal entry for bank reconciliation are assigned a new ID for items of journal entry. Yet in the Original item field items of journal entry keep the data such as is displayed in the item oh journal entry to be distributed. In this way you may at any time print the data from the original posted item of journal entry for bank reconciliation with the help of the account card report Summary by original item. The actual state (actual payment amounts distributed to specific linked documents) may also be printed by using the typical account card report.

Example:

The customer transfers you the amount of €4,072 without making a note of which outstanding item he or she wishes to close.

1. Bank account statement

You post the statement with known information. (ID of the document and linked document are not available at this moment and so they cannot be entered.)

2. Manually closing outstanding items

You then close the item with the post credited to customer account. You click the Close button (or: ) and the menu for closing of outstanding items is displayed.

3. Documents and payments to be closed

By double clicking you select outstanding payable (F7) that is thus moved to the panel with selected related payables (F6). On the basis of subsequently obtained information concerning the invoices to be closed with payment that you got from the customer, you select also outstanding receivables by double-clicking them (F5) and which are thus moved to the panel with the selected related receivables (F4). The current balance of the selected related invoices and payments is automatically promptly calculated in the Balance field (see Closing outstanding items).

In this case there are two invoices selected for closing of the paid amount and where all the selected documents are paid in total.

4. Closing outstanding items - journal entry for bank reconciliation

When you click the Close button  the item of journal entry for bank reconciliation is distributed among so many items as there is selected documents to be closed (2 in our case).

Journal entry items for bank reconciliation prior to closing:

And items of journal entry for bank reconciliation after the closing. Payment was primarily posted in one line (Source Line 2). After closing there are two postings for payment (Line number 2 and 3) but you can always see that Source Line stays the same (number 2).

5. Account card report

An account card report with marked switch Summary by Source Line join all items with the same source line number.

That means to get payment posting before manual closing (dividing into more lines) of outstanding items.

The typical report of the account card of course displays all records that are on the account card (all journal entry items) and linked documents they are related to, something which is not enabled in the report presented above.

6. General journal report

General journal is usually display in a sorted (ordered) way according to the item's consecutive number. In our case item that were created by manual closing of outstanding items are added at the end of journal entry for bank reconciliation since they have a higher consecutive number.

The general journal may be displayed by having records sorted according to the item's number as well as original item number.

To this end you can enter (or add) to the field for sorting expression "anNo,anOrgNo".

With this you achieve that items created by manually closing outstanding items and have been added to the end of journal entry for bank reconciliation are due to the same original item number displayed directly following the item of journal entry that has been distributed by using the function of manual closing of outstanding items. We can get this musk from General Journal report by using right mouse button and a choice Properties .