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First steps in the PANTHEON VET program
PANTHEON VET The desktop and mobile application enable veterinary clinics to manage data more easily and work more efficiently both in the clinic and in the field.
In this chapter, we present the process, your first steps to start working with the PANTHEON VET program.
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WARNING
A key step before reading about settings, installation, and application usage is activating the appropriate VET license for desktop or mobile use.
The condition for using the PANTHEON VET license is that it is used together with the main VET license or in combination with at least one SE/GE/ME/MF license.
Read more about licenses and services on Datalab's website.
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- Working with the software package will be easier, better quality, and cheaper if you first read the complete instructions.
- Once the program is installed, we recommend reading the chapter Basics of working with PANTHEON , where we explain the terminology used and review general field types and specifics of usage.
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The steps presented in the scheme are briefly described and guide you to pages offering more information for each area. For an easier start with the program, follow them as suggested, based on the content and needs of your company.
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Starting work with the program begins after purchasing the software, when you install the software on computers. Instructions for installing the PANTHEON VET software package can be found in the chapter Installing the PANTHEON VET program.
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| Mobile application installation - mVET |
PANTHEON VET is also available on mobile devices. This allows your veterinarians to record diagnoses, anamneses, and treatment results directly in the field. Read more about installing the mobile application in the chapter Mobile application. |
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Activation of the program code
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Activating the program code allows you to use the software package with all purchased functionalities. The program code activation is performed initially in the Administrator Console. Read more about the activation process in the chapter Activation of the program code.
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| Basic company settings |
Basic company settings are performed in the Administrator Console, where you enter the company name and other data you want to display on company outputs, as well as the logo. You define the fiscal year, company calendars, rounding methods, and associated companies. |
| Program parameter settings |
For each module, you can define the program's operation mode in Program Parameters in the Administrator Console. In addition to settings for individual modules, program parameters also manage general program operation settings, upgrades, data archiving, general menu display, automatic task settings, analytical dashboards (Zeus), etc. Read about key settings for PANTHEON VET licenses in the chapter Administrator Console. |
| Creating users and authorizations |
Access to the program is enabled for users by creating user accesses. Authorization rights are set for users, allowing program usage at different levels and with restricted access. |
| Organizational units and company warehouses |
Companies are divided into various organizational units, so-called departments or other structures defined in the program. They also have items stored in different warehouses, which can be geographically separated or just fictitiously separated for easier monitoring of business processes. Organizational units and company warehouses are defined in Subject Directory.
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When using the mobile application - mVET, it is important that all veterinarians in the field have their own warehouse created.
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| Document types and settings |
Systematic collection and archiving of documents managed in the company are enabled by various document types. Document types in the PANTHEON VET program are created based on the company's business process and the need for analytics and various settings that make program usage easier for users. Read about basic document types related to invoice issuance, POS invoices, etc., in the manual chapter Getting Started, and detailed procedures for creating treatment documents Treatments in the chapter Creating a new treatment document type. |
| Entering subjects |
Subjects are all business partners with whom our company operates. In the PANTHEON VET program, they are entered in the Subject Directory, where other business entitiesare also defined. Subjects we work with can be imported from the AJPES database or created manually.
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| Entering items and related directories |
Items are codes for everything the company operates with: materials, goods, veterinary services, packages, etc. They are entered in the Item Directory, where key characteristics are also defined: price, tax rate, classifications, account, etc. Item codes can be entered manually in PANTHEON VET or imported from an Excel table. |
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The PANTHEON VET program offers a wide range of functionalities.
For this purpose, we distinguish modules Goods, Veterinary, Money and Personnel, where the scheme lists key steps that need to be performed initially.
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In the Goods module, veterinary companies can enter data about existing stock of items, medicines, and other materials and monitor their inventory status. They record goods receipts from suppliers, set up fiscalization settings for invoices, and create various types of received and issued documents.
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Fiscalization settings
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Tax certification (fiscalization) of invoices is legally required for everyone issuing cash invoices or conducting retail in the Republic of Slovenia. The fiscalization setup process has several steps: creating an Internal Act, obtaining a certificate, and configuring settings in PANTHEON VET.
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Entering opening inventory status by warehouses
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For companies already operating in the market and having inventory in warehouses, transitioning to operations with the PANTHEON VET program involves creating a document with inventory status data by warehouses. Inventory data is entered quantitatively and in value. Records of inventory status can be created manually or imported from an Excel table.
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Warning
When transferring inventory data for medicines or other items, it is necessary to unify units of measure or convert inventory medicines to the smallest unit of measure used for issuance (e.g., converting the general unit 'bottle' to the unit milliliters).
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In the following, we describe key setup steps for the Veterinary module and its usage.
| Entering directories |
Various directories are available for settings that later facilitate and speed up work with the program. The Owner and Animal Directory is the most important directory, enabling record creation in files (Treatments). Directories such as: Animal Species Directory, Anamnesis Directory, Diagnosis Directory, Veterinarian Settings and others are defined. |
| Reception |
The module is intended for managing customer appointment reservations, reviewing the occupancy of employed veterinarians or branches/departments, and printing various outputs and issuing invoices for performed services. |
| Treatment and treatment billing |
Treatment allows entering data about the examination, treatment, or veterinary care of animals (a file is generated for the animal). The veterinarian enters data about anamnesis, diagnosis, adds documents or results generated during the diagnostic process, and records the therapy used for treatment.
Treatment billing offers the user various outputs through which treatment documents can be reviewed.
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| Reviewing animal history |
The module allows monitoring and reviewing the history of all records (in the file - on the Treatment document) about the animal that were performed at the veterinary station. |
| Online health reports |
The module enables creating orders in a pre-prepared format for performing services of various laboratories like Laboklin, Zoetis Scan, and Idexx, and then importing and reviewing results after the service is completed.
The created order is easily attached to samples when sending them to the laboratory. Read more in the chapter Online health reports.
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Module Money in the PANTHEON program is intended for posting business events of the company, viewing account cards of customers or suppliers, reviewing open items, printing payment orders, and calculations related to financial data. Read more about the settings of the Money module in the user manual chapter Getting Started.
Module Personnel includes personnel records, tracking data from the employment book, data about family members, records of education, and employee evaluations.Read everything about the Personnel module in PANTHEON in the chapter Personnel. TIP
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