eDocument
In the eDocument tab, data about imported and exported XML files is listed, as well as their confirmation statuses.
The data is only visible if the document has been imported or exported as an e-Slog document.
The tab is accessible on the Sales order form by clicking the Links tab, then the eDocument tab.
The eDocument tab contains two additional tabs: Documents and Lines.
The table lists data about the linked e-Slog documents.
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Date and Time
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The field is filled in with date and time the XML file was imported.
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Type
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This field is populated with the link type:
- ES - Export – exported document
- EI - Import – imported document
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Function
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This field lists the type of function in the XML file. The function type determines the status that is going to be written on the order confirmation as a return receipt from the supplier, according to the order realization ability.
The following functions are available:
- 4 — Accepted with change; The order is not confirmed with the original data. Changes could have been made on the document level (e.g. changed date of delivery) or on the lines level (e.g. changed quantity). Changes can refer to one or more lines. How the customer treats the changes depends on the mutual agreement between partners.
- 12 — Not processed
- 27 — Not accepted (denied) - The supplier did not accept the order. Although this status refers to the entire order, it is a good idea to enter all of the lines the original order contained, then set the confirmed quantity on each line to 0 (zero).
- 29 – Accepted without corrections (without change – default setting) - The supplier accepted the order in its entirety, as the customer sent it. Like in the previous case, enter all the lines as they were entered in the original order, with the corresponding references on number types. The confirmed quantities are set to the same value that was listed in the originally sent order.
For exported documents, the field is empty.
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Document Type
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The field is filled in with the required document type, as determined by e-Slog.
In case of an imported return receipt, the field is filled in with three zeros – 000.
In the case of an exported return receipt, an internally defined data about the document type is filled in:
- ONK - Sales order return receipt
- OND - Purchase order return receipt
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Document
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The field is filled in with the supplier's document number.
In case the document is a return receipt, enter the code of the document type the return receipt is confirming:
- ORDERS – order
- ORDRSO – order confirmation
- INVOIC – preliminary invoice
For exported documents, the field is empty.
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In the tab leg, additional document data is found.
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Business Documents
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This field is filled in with the business type of the subject entered in the Subjects register.
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eDocument Ver. (e-Slog version)
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This field is filled in with the version of the imported e-Slog document.
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Open Folder
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Clicking the button opens the folder where the PANTHEON program files are located.
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The Lines tab lists data about the ordered items and ordered and confirmed quantity.
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Line
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The Line field is populated with the consecutive number of the order line.
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Item
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This field is populated with item ID from the order line.
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Name
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This field is populated with the name of the item from the order line.
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Confirmed Quantity
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This field is populated with the confirmed actual quantity from the document for order confirmation.
The confirmed quantity is the quantity you enter on the form for entering orders (e.g. if you do not have the quantity the customer ordered in stock). By exporting the order confirmation, you notify the customer about the quantity change.
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Ordered Quantity
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This field is populated with the original ordered quantity from the order.
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