In FCY
In FCY
In FCY
You can create orders 1450 used for transactions abroad in the following way:
- directly from the receiving document in the Goods module by using some additional functions from the Payment Order panel
- or they may be created on the basis of the entered documents in the Payment order from invoices - In FCY menu.
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For invoice processing the form 1450 will be created in the transaction document type, and selected among the receiving document types, with which this document was created.
If it is not marked there, then a foreign currency transaction is not possible. |
What settings and registers are required?
1. Document Types Register
The following register is used Transaction Document Type register. To use the foreign currency transaction module you have to create a document type used in foreign currency transactions.
You can enter:
- the default payer (field 1 of the form 1450)
- the default bank performing the transactions abroad (field 2 of the form 1450)
- as the transaction type you can select FCY (1450)
2. Inflow/Outflow Register
When creating the form 1450 you can of course add to the Inflow/Outflow register, promptly.
3. Subjects Register
You can enter teh following in the Subjects register:
- Foreign banks, where you shall make a transaction of the foreign currency amount. Enter general information about the foreign bank. In the field where you can enter the bank account you can enter information about the account code of the foreign bank, which is displayed in the field 6 of the form 1450. In the panel for entering information about the bank you may enter the SWIFT code of the foreign bank, which shall be used in the creation of the form 1450.
- You can add to the Subjects register information on the foreign currency party or the subject's account at a foreign bank. The entry of this sort is not mandatory but it makes the creation of the form 1450 easier. You can enter information in the Foreign Subjects register in the FCY Accounts panel.
4. Default ID of the Basic Outflow
Enter the default ID of the basic outflow in the customs information of the Items register. The entry is optional but it makes the creation of the form 1450 easier.
A window, in which it is possible to create payment orders for payment abroad, is opened by this menu option.
| Document Types |
Select types of receiving documents, for which you want to create payment orders. |
| Supplier |
The selection of documents may be restricted by individual supplier. |
| Document from |
The selection may be restricted by date according to the period start date, to which the date of goods received or service performed from the document belongs. |
| (Document) To |
iThe selection may be restricted by date according to the period end date, to which the date of goods received or service performed from the document belongs. |
| Due from |
iThe selection may be restricted by date according to the period start date, to which the document due date belongs. |
| (Due) To |
The selection may be restricted by date according to the period end date, to which the document due date belongs. |
| Document 1 |
Enter the ID of the first linked document of the invoice, for which you want to create payment orders. |
| Document 2 |
Enter the ID of the second linked document of the invoice, for which you want to create payment orders |
| Currency |
The selection of documents to be paid may be restricted by the currency that can be found in the document. |
| Status |
Select the status of document that you want to create payment orders for:
- All – it displays all documents, that is, the approved and unapproved
- Approved – you will create payment orders only for the approved documents
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| Payment |
Select how the program can find the information about the unpaid payable:
- All- The amount offered for transaction is independent of the posts to subject accounts or the general ledgers. The unpaid payable can thus be found in the Goods module. All of the documents, for which the form 1450 has not been created yet, will be offered and the amount offered for transaction is equivalent to:
- Unpaid- The amount offered for transaction is dependent on whether the document has been posted or not. All of the documents that do not have the form 1450 created, will be offered, as well as:
- a) if it has not been posted: The whole amount of the document from the Amount Due payment field.
- b) if the document was posted: The unpaid payable can be found in the Financials module. The amount offerd for transaction is equivalent to the difference between the payable as it is posted to subject account or the general ledger, and a possible partially paid (partially closed) amount.
In case of invoice overpayment, the amount offered shall be equivalent to 0!
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| Create documents gruped by |
- Subject and currency: Program will create one payorder document for subject, currency and date due.
- None: Program will create one payorder document for one record-document in goods module
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| Find |
By clicking the Find button a transaction document list matching the entered criteria, is created.
On the list of documents you can always view only those documents, for which the form 1450 HAS NOT BEEN created yet, regardless of the selected criteria.
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By clicking this button you can display a list of invoices according to the previously selected criteria.
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See Taskbar for a general description of its functions.
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