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Export e-Slog Return Receipt

Export e-Slog Return Receipt

Export e-Slog Return Receipt

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40596.gif Import/Export data - Purchase Orders

000001.gif Documentation the import/export of simple return receipts as e-Slog is based on is available at the Chamber of Commerce and Industry of Slovenia home page: http://www.gzs.si/Nivo3.asp?ID=15313&IDpm=2306. Return receipt is meant for confirmation of document reception, but not for confirmation of the content adequacy.
000001.gif The return receipt can be sent as confirmation of order reception, packing slip or invoice. At this position are exported:
  • confirmation of received confirmation for the currently selected order;
  • confirmation of the reception of the currently selected preliminary invoice.

If there are more imported documents, you always confirm with the return receipt the last imported document.
000001.gif Mandatory information of the return receipt is the status. The return receipt can according to the e-Slog procedure have 4 statuses. The meaning and use of these statuses is not specifically prescribed:
  • 4 - Accepted with correction;
  • 12 - Not processed;
  • 27 - Not accepted;
  • 29 - Accepted without correction.

The program automatically assigns the 29 - Accepted without correction status. If required, the default status can be changed with one of before mentioned statuses. The status can be changed in the sales order -> Links tab -> e-Slog subtab, meaning, the document you will confirm its reception with the return receipt.

40948.gif

Header

Path to XML Files
In the Path to XML files field enter the path to the menu, the received XML files are to be saved.

You can select the menu from a list with a click on the three dots icon 009330.gif.

DocumentThe Document field is filled with the internal number of the document to be exported
Send document by E-Mail If the XML exported document shall be sent by email check the Send document by E-Mail box. The document will be sent to the email address of the type X  (see Contacts):
  • to the person entered on the document as a contact to the email of the type X, entered at this particular contact;
  • if the  contact from the document has no email of the type X, the program will use the first successive email of this type entered at this partner (according to the successive number of the contact in the contacts table of the subjects register.
40659.gif
(Create)		 If you click the Create button the program will for the selected menu create the XML file. (For the description of names for XML files see Names of e-Slog files.)

If you have selected the e-Slog document signing, you need to before creating the XML file select the certificate - see electronic signature.

Details on Documents for Export

Sel. (selected)If the box in the Sel. field is checked, the line is selected for export.

If the line was already exported, there are filled columns or field Date and Clerk.

DocumentThe Document field is filled with the internal number of the document to be exported.

The Export e-Slog return receipt function enables the import to XML file regardless to the selected type in the Business Documents field set in Subjects register.

SupplierThe Supplier field is filled with the supplier of the document to be confirmed.
ConsigneeThe Consignee field is filled with the consignee of the document to be confirmed.
Value The Value field is filled with the value to be paid from the invoice to be exported.
Currency The Currency field is filled with the currency the value from the previous field is expressed in.
TypeDocument types are usually assigned by the e-Slog, however, the type is not assigned for the return receipt. For this reason the internal document type ONK - Sales order return receipt is used for return receipts of received orders, preliminary invoices and order confirmations.
ErrorThe Export e-Slog return receipt function has no provided checks or controls on errors.
E-mail addressIn the E-mail address field is entered the email address to which the exported files should be sent to, provided the box Send document by E-Mail is checked. (To look for the email address to sent and email see the description of the Send document by E-Mail checkbox in the header topic of this chapter.)

The email address can be changed manually.
First and Last nameIn the First and Last name field is entered the name and the last name of the contact person that is entered in the document.
DateIf the XML file is already created, the Date field will be filled with the date, the XML was created on.

For more information about specifying XML files see Names of e-Slog XML files.

Ordered onThe Ordered on field is filled with the date of the order from document that is to be confirmed.
Deliver by The Deliver by field is filled with delivery deadline from the header of the order that you are confirming.
Clerk If the XML file is already created, the Clerk field will be filled with clerk who created the file in question.

 


 

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