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Linking Invoices to Balance

Linking Invoices to Balance

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 In this grid there is a selection of documents for compensation.

WARNING

The balance of receivables and payables is balanced according to the selected amount that is smaller at the time when you try to display the data (see set-off proposition) or rather post them (see posting of set-off)!

 

WARNING

The transfer of outstanding items to the invoice balance window so as to link them and vice versa is possible by double-clicking on the item. Be aware that by double-clicking on the Document or the Linked document field you open documents.

It is possible to manually change the amount of the invoice to be set-off in the window where you can link invoices to balance. Yet only to the amount of outstanding receivable or payable. In the opposite case the program returns a message The entered set-off is larger in amount than the existing outstanding item of payable or receivable.

WARNING

The validation for the manually entered amount is not performed for documents that are not linked to another linked document.

1. Receivables (F4) 

In this section the receivables are shown.

HINT

The cursor is placed on the desired section of the window - Receivables with F4 shortcut key.

 

Balance of Invoices to Link

It displays the balance of the receivables of EVERY document that matches the restrictive criteria.

Note

In this field you can enter a note.

Account

It displays the account.

Document

The document ID.

Linked document

The linked document ID.

Amount

The amount of receivable.

Value date

The document value date.

(other)

Other data from the journal entry item are displayed in the next columns (Doc. data, External doc. ID, Journal entry ID and Journal entry item ID).

 

2. Payables (F6)

In this section the payables are shown.

HINT

The cursor is placed on the desired section of the window - Payables with F6 shortcut key.

Balance of Invoices to Link

It displays the balance of the payables of EVERY document that matches the restrictive criteria.

Note

In this field you can enter a note.

Account

It displays the account.

Document

The document ID.

Linked document

The linked document ID.

Amount

The amount of payables.

Value date

The document value date.

(other)

Other data from the journal entry item are displayed in the next columns (Doc. data, External doc. ID, Journal entry ID and Journal entry item ID).

 

 

RELATED TOPICS:  

  Preparation

  Outstanding Transactions

  Items in Set-Off

 

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