Status of Set-Off

The section for selecting Status of Set-Off is available on the form Set-Offs Reports, accessed via the toolbar by clicking on the button Wizards. 

The document statuses assigned to the set-off:

1. In preparation - The creation of the template for the set-off (displayed buttons: Select, Balance, Post). By clicking the button for posting the status is automatically changed to Posted and the journal entry is created (1209/1200 and 2200/2209) according to the previously set criteria: document type, period date, posting date, posting type - create/post.
The set-off with the status In preparation is recorded in debt collection of the Set-off tab. A validation is performed prior to the posting whether there are still outstanding items in the Linked invoice balance panel (it si possible they have been paid for or set-off). Otherwise a message is returned: Verify the state of the outstanding items and subsequently post! In this case you once again select the outstanding items to be set-off by clicking the Select button and continue with the posting.

2. Posted - The set-off is assigned this status by clicking on the Post button (displayed buttons: Select, Confirmed, Rejected).
By clicking on the Select button the already created journal entry is reversed with reversal on the debit side (-1209/-1200 and -2200/-2209) and the set-off status returns to the previous status - In preparation. The Select button functions as before. It returns the selected invoices from the Balance reconciliation panel to outstanding items of payables and receivables.

3. Confirmed - This status is assigned to set-off by clicking on the Confirmed button. At the same time it launches automatic posting (2209/1209) to the journal entry that has the Posted. Validation of mandatory entering of set-off date is performed prior to this that is filled in the Due date field of all journal entry items having the Confirmed status (also in items to which it has posted those with the Posted status). Validation of the correct posting of Posted status is performed prior to automatic posting. In case of not booked modifications the program returns a message: Amounts of posted set-off do not match those of the confirmed set-off! Post again and subsequently confirm it!

4. Rejected - This status is assigned to set-off by clicking the Rejected button. At the same time automatic posting is launched (-1209/-1200 and -2200/-2209)

5. Reversed - This status is assigned to set-off by clicking the Reversed button. When a set-off is not and it shall not be realized and due to transparency of subject accounts you do not want to post nor reverse it, you click Reversed button. The Reversed button function only changes set-off status so it can be used later on by viewing of set-off history. This button appears already by creation of the template together with Select, Balance and Post buttons. It does not appear together with Confirm and Reject buttons since there are posts contained in this step and the Reject button is used.

6. Posted / Returned - A set-off gets this status when we collect candidates and add or take away entries on already posted set-off. The amount of the current set-off is different from the posted one. It needs to be reposted to eliminate the status.
 

The statuses of the set-off Confirmed or Rejected do not have special buttons displayed.

Every set-off is in its entirely (Posted, Confirmed/Rejected) posted to its own journal entry by criteria that are set by Posted status. In case that you try to delete journal entry then set-off status is accordingly changed.

WARNING The users that make use of the method of VAT calculation after a paid invoice on cash basis at the same time post and confirm set-off.