Creating Journal Entry
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| Date |
The date of the period, in which the newly created journal entry belongs. Usually you enter the last date of the period, for which you are collecting data that you want to transfer (see field "Date TO"). |
| Posting date |
The posting date tells you when the journal entry was created (by default: current date). |
| Document type |
Document type used in posting, with which the journal entry will be created. To transfer to accounts for recording it is recommended that you are using a separate posting log. That is a separate document type used for such postings.
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Data on Payment Received
By using this data you define which entries count as the cash flow with the payment of receivables and payables. And for which period you are trying to find data.
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| Date FROM |
The initial date of the period of the journal entry for payment (see "Document type - payments"), in which the program finds the payments for transfer to the expense account |
| Date TO |
The final date of the period of the journal entry for payment (see "Document type - payments"), in which the program finds the payments for transfer to the expense account.
Normally it is also the date of the period for the newly created accounting entry.
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| Document type - payments |
Select the document type, in which the payment of receivablespayables is entered.
Using the data on closing of the outstanding item for a receivable or payable, the program finds which account was approved (with payables) during the posting of the invoice, or rather charged (with receivalbes). You then search for the original posting on the accounts, which are in the matrix of the accounts for recording entered under the column "Account FROM".
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Matrix of Record Accounts
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| Account FROM |
Specify the information about the account, which appears in the original entry of the received or issued invoice.
You may enter the account either directly by specifying the account code or by using wildcard characters and thus mark a set of accounts. That is why at this point there is no ontrol mechanism whether the account in the register of the chart of accounts exists or not. Neither is there any table to select the account code.
Using the data on the closing of the outstanding item for a receivable or payable (see "Data on the payments received"), the program finds which account was approved (with paybles) during the posting of the invoice, or rather charged (with receivables). The transfer of post to the account from the next column occurs ("Account TO").
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| Account TO |
The records account used for posting of revenue (with the payment of receivables) or expenses (with the payment of payables). Select it from the table or you can enter it manually while the program is verifiying whether the account exists in the chart of accounts. If it is not entered there , you cannot use it.
In the newly created journal entry a new entry shall be created in that account:
- to the debit side, if the payment of liabilities in question is performed using the account type S - Supplier (see Accounts Receivable/Payable)
- to the credit side, if the payment of receivables is performed using the account type C - Customer (see Accounts Receivable/Payable)
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| Temporary account |
the account for recording of expenses or revenue transactions.
In the newly created journal entry a new entry in the account shall be created:
- on the credit side (e.g. account 4990), if the payment of paables in question is performed using the account type S - Supplier (see Accounts Receivable/Payable)
- on the debit side (e.g. account 7990), if the payment of receivables in question is performed using the account type C - Customer (see Accounts Receivable/Payable)
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Accounts Receivable/Payable
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| Account |
Enter the account receivable or payable, the closing (payment) of which counts as meeting the condition of cash flow, which shall be recorded to the records account.
You can enter the account either directly by specifying the account code or by using the wildcard characters and thus mark a set of accounts. That is why at this point there is no control mechanism whether the account in the Chart of Accounts register exists or not. Neither is there any table to select the account code from.
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| Type |
Select one of the two types telling you whether the debit or credit entry is significant for the cash flow. Choose from:
- S - Supplier for deferral accounts payable. In the journal entry for payments received for the accounts of this type you can therefore search for debit entries which represent the payment of payables.
- C - Customer for accrual accounts receivable. In the journal entry for payments received for the accounts of this type you can therefore search for credit entries which represent the payment of receivables.
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| Collect Data |
It collects data regarding the criteria that were entered and opens Overview of Documents Used in Posting window. |
| Close |
By clicking it the window closes. |