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Import eDocument Return Receipt
     
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WARNING
Documentation the import/export of simple return receipts as e-Slog is based on is available at the Chamber of Commerce and Industry of Slovenia home page: http://www.gzs.si/Nivo3.asp?ID=15313&IDpm=2306.
Return receipt is meant for confirmation of document reception, but not for confirmation of the content adequacy.
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WARNING
You can receive the return receipt from your addressee as confirmation of order reception, packing slip or invoice. In sales orders return receipts are imported for:
- confirmed reception of the confirmed order;
- confirmed reception of preliminary invoice.
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 Sales order - Import/Export data
The Import e-Slog return receipt function enables to import received e-Slog return receipt.
Table of contents
- Header
- Details on Documents for Import
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1. Header
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| Path to XML files |
In the Path to XML files field enter the path to the menu, the received XML files are saved.
You can select the menu from a list with a click on the three dots icon  .
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| Copy Document Note |
If we check the option, every note from the document will be transferred |
| Copy Line Note |
If we check the option, every note from the line document will be transferred |
| Use Our Item Name |
If we check the option, will be Use Our Item Name. |
| Full Account numbers previous import |
f we check the option then Fill Account number from previous import. |
| ePosting - Learning for External Item code |
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Import XML
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If you click on the Import XML button the program will import the XML file or more detailed data will be imported into the below table (see Details on document for import).
If the previously entered path to the XML file is correct, the program will automatically fill the list of documents for import, when you open the present window.
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Create doc.
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If you click on the Create doc. button, the program will in the currently active document type (document type in which you have run the function for import) create as many supplier invoices as are selected filed for import.
After the document is successfully created the successfully imported file will be deleted from the menu the file was listed on before the import.
After you click this button, the program will ask for confirmation (see Do you really want to create documents?).
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2. Details on Documents for Import
In this part of the form, we enter data about Details on Documents for Export.
Sel.
(selected) |
If the box in the Sel. field is checked, the line is selected for import.
By default no line is selected. You select lines with a click at the check box or with a right click (Select all, Deselect all).
If document includes error (see description of the Error column/field), it cannot be selected for import, neither by default nor you selection, until errors are be removed (see Document cannot be selected for import because it contains errors!).
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| File Name |
The Filename field is filled with the name of the file that is to be imported, including data for the path to the appropriate file. |
| Number (of imported document) |
The Number field is filled with the internal number of the document the return receipt confirms (from the content of the XML files of the return receipt) |
| Type (of imported document) |
The Type field is filled with the ID of the document type from XML file to be imported (to encode document types is prescribe with the e-Slog). Allowed document type in the file for the import of confirmation are:
- 220 - Order;
- 231 - Order confirmation;
- 351 - Packing slip;
- 325 - Quotation;
- 380 - Invoice;
- 381 - Credit note;
- 383 - Debit note;
- 386 - Prepayment invoice.
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WARNING
Wherever it is possible to import return receipts (sales orders, purchase orders, issues), it is also possible to import received return receipts regardless to their type.
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| Transac. (type of transaction) |
The return receipt can according to the e-Slog procedure have 4 statuses. The meaning and use of these statuses is not specifically prescribed:
- 4 - Accepted with correction;
- 12 - Not processed;
- 27 - Not accepted;
- 29 - Accepted without correction.
Imported is the transaction type notified by the consignee.
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| Return Receipt |
The Return receipt field is filled from the Return receipt from XML file to be imported. |
| Note |
The Note field is filed with the text of the order from the document to be imported. |
| Document date |
The Document date field is filled with the date of the document that is to be confirmed. |
| Received on |
In the Received on field is entered the date of the reception of goods or services. |
| Subject |
In the Subject field is entered the name of the subject. The program will look for it in you database according to his or her VAT number from the file for import (see VAT No. field below).
If the subject with the VAT number entered in the file is not present in you database this field will be blank and the program will return an error (see Error field below).
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| Amount Due |
The Amount Due field is filled with the amount to be paid from the order to be imported. |
| Currency |
The Currency field is filled with the currency the value from the previous field is expressed in. |
| Error |
If the program finds an error in the file to be imported, the import of this file will not be possible. The program reports the type of the error in connection with basic data of the invoice in the Error field. The error is reported as an IRIS message:
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| VAT No. |
The VAT No. field is filled with the tax number of the subject or VAT number from the invoice to be imported. |
| Ref. Format |
The Ref. model field is filed with the model of the reference from the filed to be imported. |
| Reference |
The Reference field is filed with the number of the reference from the filed to be imported. |
| First and Last name |
In the First and Last name field is entered the name and the last name of the contact person that is entered in the document. |
| E-mail address |
In the E-mail address field is entered the email address to which the exported files should be sent to.
The email address can be changed manually.
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Import e-Slog Return Receipt
Import e-Slog Return Receipt
Import e-Slog Return Receipt
 Sales order - Import/Export data
The Import e-Slog return receipt function enables to import received e-Slog return receipt.
 |
Documentation the import/export of simple return receipts as e-Slog is based on is available at the Chamber of Commerce and Industry of Slovenia home page: http://www.gzs.si/Nivo3.asp?ID=15313&IDpm=2306.
Return receipt is meant for confirmation of document reception, but not for confirmation of the content adequacy. |
|
You can receive the return receipt from your addressee as confirmation of order reception, packing slip or invoice. In sales orders return receipts are imported for:
- confirmed reception of the confirmed order;
- confirmed reception of preliminary invoice.
|
Header
| Path to XML files |
In the Path to XML files field enter the path to the menu, the received XML files are saved.
You can select the menu from a list with a click on the three dots icon .
|
| Import XML |
If you click on the Import XML button the program will import the XML file or more detailed data will be imported into the below table (see Details on document for import).
If the previously entered path to the XML file is correct, the program will automatically fill the list of documents for import, when you open the present window.
|
| Create doc. |
If you click on the Create doc. button, the program will in the currently active document type (document type in which you have run the function for import) create as many supplier invoices as are selected filed for import.
After the document is successfully created the successfully imported file will be deleted from the menu the file was listed on before the import.
After you click this button, the program will ask for confirmation (see Do you really want to create documents?).
|
Details on Documents for Import
Sel.
(selected) |
If the box in the Sel. field is checked, the line is selected for import.
By default no line is selected. You select lines with a click at the check box or with a right click (Select all, Deselect all).
If document includes error (see description of the Error column/field), it cannot be selected for import, neither by default nor you selection, until errors are be removed (see Document cannot be selected for import because it contains errors!).
|
| Filename |
The Filename field is filled with the name of the file that is to be imported, including data for the path to the appropriate file. |
| Number (of imported document) |
The Number field is filled with the internal number of the document the return receipt confirms (from the content of the XML files of the return receipt) |
| Type (of imported document) |
The Type field is filled with the ID of the document type from XML file to be imported (to encode document types is prescribe with the e-Slog). Allowed document type in the file for the import of confirmation are:
- 220 - Order;
- 231 - Order confirmation;
- 351 - Packing slip;
- 325 - Quotation;
- 380 - Invoice;
- 381 - Credit note;
- 383 - Debit note;
- 386 - Prepayment invoice.
|
Wherever it is possible to import return receipts (sales orders, purchase orders, issues), it is also possible to import received return receipts regardless to their type. |
|
| Transac. (type of transaction) |
The return receipt can according to the e-Slog procedure have 4 statuses. The meaning and use of these statuses is not specifically prescribed:
- 4 - Accepted with correction;
- 12 - Not processed;
- 27 - Not accepted;
- 29 - Accepted without correction.
Imported is the transaction type notified by the consignee.
|
| Document date |
The Document date field is filled with the date of the document that is to be confirmed. |
| Received on |
In the Received on field is entered the date of the reception of goods or services. |
| Subject |
In the Subject field is entered the name of the subject. The program will look for it in you database according to his or her VAT number from the file for import (see VAT No. field below).
If the subject with the VAT number entered in the file is not present in you database this field will be blank and the program will return an error (see Error field below).
|
| Error |
If the program finds an error in the file to be imported, the import of this file will not be possible. The program reports the type of the error in connection with basic data of the invoice in the Error field. The error is reported as an IRIS message:
|
| VAT No. |
The VAT No. field is filled with the tax number of the subject or VAT number from the invoice to be imported. |
| First and Last name |
In the First and Last name field is entered the name and the last name of the contact person that is entered in the document. |
| E-mail address |
In the E-mail address field is entered the email address to which the exported files should be sent to.
The email address can be changed manually.
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