For a general description of reconciling bank statements see Journal Entry Lines - Bank Reconciliation.

Whenever posting receivables and payables by departments and/or cost centers (see settings in Administration Panel | Settings | Program Parameters | Financials | General), we would usually like to close posted items by departments and cost centers. To put it differently, if there is departmetn and cost center are specified in outstanding item, you should also specify them in payment of outstanding item. This way you enable that the line is closed not only regarding the account, subject and linked document, but also for department and cost center.

Check Closing Outstanding Items by Departments and Cost Centers in Administration Panel | Settings | Program Parameters | Financials | General.

However, the open documents list (documents for closing) is not changed having checked the afore-mentioned checkbox in the Administration Panel | Settings | Program Parameters | Financials | General. What changes, though, is the way the information about the department and the cost center (from the outstanding item) is displayed in the line for posting payments.

Parameter Status	Criteria Used in Searching the Amount of Outstanding Item
Close Outstanding Items by Departments and Cost Centers	Account, subject, linked document, currency (closing the summary amount of line according to the three criteria mentioned previously)
Close Outstanding Items by Departments and Cost Centers	Account, subject, linked document, currency, department, cost center (closing summary amount of line according to the fiver criteria mentioned previously)

The complete work procedure is specified later on (cf. to the description found in the topic Journal Entry Lines - Bank Reconciliation, having been created in case the parameter WOULD NOT BE used).

To display total line value when reconciling bank statements for VAT (line not distributed, that is, Posting with no Department and Cost Center Defined is set), set Posting by Departments and/or Cost Centers but leaving Close Outstanding Items by Departments and Cost Centers unchecked in Administration Panel | Financials | General.

Customer Payment

The received customer payment is posted to the credit side of the account 1200 where you have already posted customer receivables from the invoices issued.

1. Enter account number: 1200.
2. Enter name of the subject from which you received inflow. The documents and linked documents in the next two fields are filtered by subject.
3. Enter closing document in one of the following ways:

a1) Enter ID of document to close. In this case the document ID is offered automatically for linked document ID. Linked document ID can be changed subsequently. The linked document ID is usually equivalent to the internal document ID in invoices received.

a2) Select document ID by clicking of the Document field. The document list is now filtered by ALL documents of this subject. In this case the document ID is offered automatically for linked document ID. Linked document ID can be changed subsequently.

b1) Enter ID of linked document to close. In this case the document ID is found automatically in the post to be closed. The linked document ID is usually equivalent to the internal document ID in invoices issued. That is, when you check Close Outstanding Items by Departments and Cost Centers

• the amount of the outstanding item is entered for this linked document together with the department and cost center in case you entered them previously.
• the first available department and cost center and the amount of outstanding item will be found in case you have not entered them.

a2) Select linked document ID by clicking of the corresponding field. The linked document list is now filtered by ALL OUTSTANDING ITEMS of this subject. In this case the document ID is found automatically in the post to be closed.

4. Amounts posted to credit side are offered automatically having previously entered the correct account, subject and ID of linked document. You can also change it manually (e.g. in case of partial payments). The amount posted to the credit side of account (payment amount) can be found according to the entered criteria. Department and cost center are used as additional criteria in line that you can select from a list of outstanding items.
5. Date of period from the journal entry header is used for payment date.

Payment of Supplier Invoices

Payments of supplier invoices are posted to the debit side of the account 2200, where you have already posted supplier payables on the basis of the invoices received.

1. Enter account number: 2200.
2. Enter subject to whose account the paymet will be transferred. The documents and linked documents in the next two fields are filtered by subject.
3. Enter closing document in one of the following ways (It is recommended that you follow the second method under b), though):

a1) Enter ID of document to close. In this case the document ID is offered automatically for linked document ID. This is not necessarily correct! Linked document ID can be changed subsequently. NOTE: In automatic posting of invoices received you can enter internal document ID, linked document 1 or linked document 2 in line of journal entry. Hence you also close supplier invoices.

a2) Select document ID by clicking of the Document field. The document list is now filtered by ALL documents of this subject. In this case the document ID is offered automatically for linked document ID. Linked document ID can be changed subsequently.

b1) Enter ID of linked document to close. In this case the document ID is found automatically in the post to be closed. The linked document ID is usually equivalent to the ID of supplier invoice. On the other hand, the document ID is the internal ID of received invoice. That is, when you check Close Outstanding Items by Departments and Cost Centers

• the amount of the outstanding item is entered for this linked document together with the department and cost center in case you entered them previously.
• the first available department and cost center and the amount of outstanding item will be found in case you have not entered them.

a2) Select linked document ID by clicking of the corresponding field. The linked document list is now filtered by ALL OUTSTANDING ITEMS of this subject. In this case the document ID is found automatically in the post to be closed.

4. Amounts posted to debit side are offered automatically having previously entered the correct account, subject and ID of linked document. You can also change it manually (e.g. in case of partial payments). The amount posted to the debit side of account (payment amount) can be found according to the entered criteria. Department and cost center are used as additional criteria in line that you can select from a list of outstanding items.
5. Date of period from the journal entry header is used for payment date.

Related topics:

• Bank Reconciliation
- splošno
• Manually Reconciling Bank Statements