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Journal Entry Lines

Journal Entry Items

010381.gif010411.gif010382.gif010383.gif

 

Journal entry items represent individual postings that are made to the subject accounts/general ledger: 

You may move through the journal entry items also by using the following shortcut: 006902.gif008713.gif.

Line This si a consecutive number of the line (assigned automatically and you can change it manually).
Account You can select the code of the account, to which you are going to post from the lookup table. It must be defined in the active chart of accounts.

Shortcut: 006902.gif008714.gif
Subject The subject, to which the post is related.

Shortcut: 006902.gif008715.gif
Debit The debit amount of the local currency post.
Credit The credit amount of the local currency post.
Document The document ID  to which the post is related. Usually this is a PANTHEON's internal document ID.
Doc. Date The date of the related document.

(see Administration Panel | Program Parameters | Financials | General | Settings for Document Date Filling)
Linked Doc. Linked document of the post:
  • in bank reconciliation this is the document number from the Linked Doc. field of the journal entry for posting of invoices received or issued. Documents from Record Only journal are not shown. 
  • by posting of invoices received or issued this is normally the internal Pantheon document ID (the setting for filling linked documents can be selected before automatic posting)

Documents are closed according to numbers of their linked documents (see Outstanding Items!).

Shortcut: 006902.gif008717.gif
Due Date Here is entered the document due date.
- in bank reconciliation, the due date is equivalent to the document date (that is by default the period date from the journal entry header
- in automatic posting of invoices issued or received the due date is the due date of the issue or receiving document.
VAT Date It specifies to which tax period does this document belong. 

By default, the VAT date is equivalent to the document date. Those two dates will not necessarily be the same if the document date is set to be, say, the packing slip date. The VAT date always determines in which tax period the document belongs (see the topic on VAT).
Note Here you can find any notes to this journal entry line. It can be displayed in some reports (e.g. in outstanding items list).
Contra Account The code of the contra account to be posted to. With some automatic postings it is filled automatically, and in manual posting it can be entered in order to simplify generating of a contra-entry.

Shortcut: 006902.gif008716.gif
External Doc. The external document number (e.g. supplier invoice) related to this post. In automatic posting of invoices received or issued this is the number of the first linked document.
Department The company division (department) to which the post is related. In automatic posting, the department and the cost center are retrieved from related documents.
Cost Ctr.  The cost center, to which the post is related.  In automatic posting, the cost center and department are retrieved from related documents.
Source Line The original line ID. It is usually the same as the line ID, except in case of bank reconciliation from the transaction account where the Close Outstanding Items function was used.
Name 2 Name 2 from subject register.
Name 3 Name 3 from subject register.
Status Entry can be marked with one of the statutes from Post Statuses register.
Note from Register It allows to choose it from drop down menu. We can have different notes in notes register (Journal entry notes).

 

000001.gif A function for sorting of records of journal entry lines is program in-built ! The easiest way to sort records in the ascending order is by left clicking the column name.
000001.gif The settings in the chart of accounts determine what information may be entered or it is mandatory to enter it for a specific account.
000001.gif Both debit and credit amounts cannot be entered in one journal entry line. You need two lines to do this.
000001.gif You may open the document, linked document or external document by double-clicking its number.

 

Function key F8 can be used to copy value from upper row to lower one. We can copy account, value, link document and every other value in upper row.

 

000001.gif At manual posting of bank statements, in link document field documents with the same link document and are open will colored.

 

On journal entry line right mouse button can be used. We get options:

.

 

Advanced Search opens new window for search:

 

To keep summary values in the grid displayed constantly, use option Show SUM values from popup:


 

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