Collective Trip Payout by Time
Collective Trip Payout by Time
With the Collective Trip Payout by Time form you can through cash disbursements payout multiple trip documents for more employees in one place. We will go through the main sections of below screen:
- Settings
- Trip Payout Types
- Selected for Payout
- Currencies
1. Settings
The program will according to defined filter criteria display all unpaid trip documents and their values. You can filter unpaid trip documents by following criteria:
| Employee |
You can set a filter, so the program will offer only trip documents of the specific employee. |
| Date From/Date To |
You can set a filter, so the program will offer only trip documents of the specific period. |
| Payment From/Payment To |
You can set a filter, so the program will offer only trip documents of the specific payment period. |
| Confirmed |
If selected, all approved for calculation trip documents are chosen. |
2. Trip Payout Type
Trip Payout can be made by Payment Order or as cash Disbursement. In this section we choose accordingally.
| Payment Order |
If we choose Payment Order, the program offers two additional criteria:
- Payment Order Document Type to select the document type for payout and
- Foreign Payment Order Document Type for foreign payout transactions.
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| Cash Disbursement |
If we choose Cash Disbursement, we get to choose the corresponding Cash Disbursement Document Type for cash disbursement.
From a drop down list select the document type of the cash disbursement , through which you would like to payout the trip document..
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| Document Date |
If not set otherwise by the user, the program takes the current date. |
3. Selected for Payout
At first we had to define the criteria, now we need to select trip documents that fit the defined criteria.
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Once, you have defined the filter criteria, click the Select button and the program will fill the table below with data that suits the criteria. If you do not set any criteria, the program will offer all unpaid trip documents of all employees.
If there are no trip documents that would suit the set criteria, the program will display a message: No unpaid trip matching criteria.
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By clicking to Select All button all unpaid trip documents get marked.
The program will display as many lines as you have different currencies for the payment with summed up amounts of the same currency.
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After we have selected the desired trip documents, click Continue button. A message Payout of trips complete! pops up.
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If we choose only one currency and click Select Currency button, only the documents with selected currency will be marked for payout |
4. Currencies
Trip documents can be of different currencies, therefore the currency window shows all the currencies that are used in trip documents.
Data that will transfer in the below table is as following:
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Number
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The number of the trip document.
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Employee
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Name and last name of the employee for whom the trip document has been created.
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Date
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The date of the trip document.
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Daily Allow.
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The amount of the daily allowance on the specific trip document.
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Mileage
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The mileage on the specific trip document.
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Costs
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The amount of the other costs on the specific trip document.
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Total
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The total value of the specific trip document.
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Due
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Amount that has to be paid.
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Currency
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The currency of the account that has to be paid.
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Sel.
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If you select this option, this trip document will be selected for the payment.
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Once, the payment of trip documents has been completed, the program will open a form which will help you report created cash disbursements:
For more information on the cash disbursement report see Cash Receipt Taskbar chapter - Print document range.
The program will also enter the numbers of cash disbursements in the Payout | Cash panel of the trip documents that you have paid out and if due to this the trip document has been paid out the number of the cash disbursement will be entered in the Value panel as well.
