 | Loading… |
|
|
|
Window for Posting of Invoices Issued
   
Window for Posting of Invoices Issued
With Automatic Posting, we post a larger volume of created documents to the general ledger at the same time. You can enter different criteria that allow you to post selected documents.
The automatic posting is divided into upper and bottom section of the invoice posting window. The upper window is already described in the Upper Section in Posting Invoices Received, so we will only describe the bottom part.
Here is a description.
In the bottom window, we define the criteria for posting the issued documents.
|
Posting type
|
Enter specific data when creating a journal entry. Alternatively, append the selected documents to an already existing journal entry, by selecting it from the list. See also Create Journal Entry.
|
|
All Transac.
|
The sum of all the documents that match the criteria.
|
|
Selected Transac.
|
The sum of all the documents that are selected to be posted (Sel. checkbox confirmed).
|
|
Document status
|
- Select Not posted to show invoices that have not yet been posted.
- Select Posted to show a list of invoices that match the defined criteria and have been already posted. If any of those documents are selected for posting, no new journal entry will be created, instead the existing journal entry will be changed. This option is recommended for advanced users only because the corresponding journal entry will not be opened on-screen.
|
|
|
Posting Method
|
There are different options to choose:
- Separate Notes - PANTHEON will split the revenue accounts and VAT according to the notes. Account receivables will be posted in one position.
- Combined - it will be posted in totals according to the preset accounts.
- No notes - it will be posted in summary without notes.
- Each Line to its Own Pos - it will be posted separately for each positions,
- Separate (rcvbl.also) - it will be posted separately for receivables account, VAT and revenue account for each changed note on the position.
 |
WARNING
Combined posting could have different result in posting against posting as Each Line to its own position. In case of individual posting (one position - one post), PANTHEON calculates rounding differences on all intermediate positions (gross, net, VAT). With Combined posting, rounding differences will be calculated on a level of the entire invoice. The consequence therefore is additional posting of rounding differences under option Each line to its own position.
|
The documents with total amount 0,00 can be posted when Each line to its own position is marked. Else, we will get the notice that the document has no positions to post.
|
|
Select all
|
By clicking it you select all the documents from the list.
|
|
Deselect all
|
By clicking it you deselect all the documents from the list.
|
|
Posting
|
Click this button to create the journal entry for posting issued invoices.
|
|
Unconfirmed
|
The Unconfirmed button only appears if in the Administration Panel the option Posting only confirmed invoices is marked. By clicking this button you get a preview of the unconfirmed issued invoices (documents that have a N-not approved status) and a new tab Unconfirmed shows.
|
|
Maximum rounding difference
|
(by the first posting) You can enter the maximum amount of rounding difference that is allowed to be posted. If an amount is larger than the one specified here, it will not be posted as a rounding difference. Rather, an error message will be returned, and the invoice will not be posted.
|
|
Post to Default Doc. Type
|
Post to present document type in document type settings.
|
In the Documents to be posted tab, the documents are listed in positions:
|
Number
|
Here, the internal document number is displayed.
|
|
Doc. Type
|
Here, the document type of the related document (from the Document Types register) is displayed.
|
|
Date
|
The date of delivery from the document.
|
|
Doc. date
|
Here, the document date is displayed, that is, the document as defined in the Settings | Program | Administration Panel | Settings | Financials | General. More specifically, the date under the Default document date in the journal entry box which appears in the journal entry lines as the document date.
|
|
Customer
|
The customer from the document.
|
|
Net
|
The net amount of the invoice (excluding tax).
|
|
Tax
|
The amount of tax included in the invoice.
|
|
Value
|
The total amount of the invoice (net + tax).
|
|
Sel.
|
It shows the selected the document to be posted.
Select or deselect a document by double-clicking this field or press the spacebar when the desired item is selected. Use the Select all button to quickly select all documents.
|
|
Post
|
If checked, it denotes that the document has already been posted, that is, when you want to view the already Posted documents (see above).
This field is never checked for documents that have not been posted yet.
|
|
WARNING
If errors occur in the document selected to be posted, it will not be posted. The reason for unsuccessful posting can be observed and removed in the Errors tab.
|
The other columns of the overview are located on the right mouse click.
|
Curr.
|
Here you can see the code of currency, which the document references.
|
|
Name 2
|
Name 2 of the subject.
|
|
Name 3
|
Name 3 of the subject.
|
|
VAT date
|
The VAT date of the issued invoices.
|
|
Warehouse
|
The warehouse of the issued invoices.
|
|
Way of sale
|
The way of sale of the issued invoices.
|
After successful posting, a prepared journal entry is displayed.
| Loading… |
| Loading… |
|
|
|
|