Linked Document Types
Linked Document Types
Window Linked Document Types is located on Settings / Program / Document Types under Cash / Cash Receipt and Cash Disbursement.
Settings on Cash Receipt and Cash Disbursement is intended to check of achieving or exceeding the preset minimum and maximum cash limit in cash register. It allows the user management and monitoring of multiple cash registers in company.
Cash maximum and minimum limit is checked each time creating cash receipt and cash disbursement and their posting.
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It is very important that user set upper table first (limits and initial balance). After this is done also linked document types in lower spreadsheet could be set.
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We define Initial Balance Date, Initial Balance Value, Minimum limit and Maximum limit in marked part of upper window.
| Codes |
Serial numbers of entries, start with 1, 2, 3... |
| Name |
Name of the cash register. |
| Initial Balance From |
You can restrict the closing considering the data of the linked document from the journal entry line. |
| Init. Bal. |
Value of initial balance for the cash register on the date entered in field Initial balance from. All Cash Receipts and Cash Disbursements increase or decrease entered value of initial balance. |
| Min Limit |
Amount of cash register minimum limit that Pantheon is following at each cash register entry. |
| Max Limit |
Amount of cash register maximum limit that Pantheon is following at each cash register entry. |
The role of minimum and maximum limit is to alert the user when these two amounts are exceeded. Warning only alert the user on condition exceeded, this may be ignored and work continued.
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Amount -1 in the field of minimum and maximum limit means that Pantheon will not check minimum and / or maximum limit at crating cash documents.
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In lower spreadsheet we will enter Document Types that will be included in cash register balance. When we deal with more than one Cash Disbursement and Cash Receipt, we should pay intention that all are linked. An example is presented on picture bellow.
Cash Receipt or Cash Disbursement can be added by using drop down menu.
Monitoring more cash registers in company demands to open their own Cash Disbursements and Cash Receipts for each cash register . We will link these cash document in the second step. Once we have these documents linked properly, we can print separate cash registers which take into account the criteria of links.
We can add cash register in the company by using arrow, move down and fulfill the values in columns.
An example shows two cash registers in company. First is in restaurant and second in a hotel.
