1. Receivable/Payable Matches Amount of Payment
You issued invoice 07-300-000035 in the amount of €1,200 to customer Alpha Trade. The customer settled the invoice in the amount of €1,200 on December 4th, but they did not specify the correct reference to link payment to receivable when reconciling the bank statement. Now you want to close it.
Closing can be performed in the following two ways:
- Double-click outstanding receivable to shift lines to the outstanding payment that can be found in the upper window. Finally click Close.
- Click Automatic to balance out the amount in document which is then closed automatically.
The receivable is closed completely and no outstanding receivables or payments can be found after clicking Select once more (that is, if the Open or To Be Closed document status is selected, of course).
2. Partial Payment
You issued invoice 07-300-000035 in the amount of €1,200 to customer Alpha Trade. The customer settled the invoice in the amount of €600 on April 10th. Now you want to close it partially.
Enter criteria in the Close | Manually module and then click Select button. Outstanding receivables and payments matching the selected criteria are offered automatically.
Double-click to shift the selected receivables and payments to the upper window:
Click Close to close the selected receivable together with its payment.
3. Overpayment
You issued invoice 07-300-000035 in the amount of €1,200 to customer Alpha Trade. The customer settled the invoice in the amount of €1,200 on December 4th, but they did not specify the correct reference to link payment to receivable when reconciling the bank statement. Now you want to close it.
Double-click to shift the receivable and its payment to the upper window and click Close.
4. Close Multiple Documents Linking Them to One Payment
The customer Alpha Trade has the following outstanding receivables:
07-300-000025 -€ 6,000.00
07-300-000046 - €1,200.00
07-300-000048 - €3,000.00
On May 4th 2007 they make a transfer in the amount of €11,200.00 to your bank account. You can now reconcile bank statements without specifying correct reference.
The subject sends you a specification showing that invoices 07-300-000025 and 07-300-000048 are settled completely. To close both invoices, do the following.
Click Close to close the selected receivable together with its payment. If you select the Outst. Amounts Only checkbox, the receivable is displayed as an outstanding amount:
Related topics:
For a general description of functions see: