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Billing
Line Items
 
We will take a closer look at the tab Performed service, namely:
These functions are for adding orders, looking for stock, and serial numbers, and if we have on-call duty, we can charge duty.
Co-financing  |
Right-click on the co-financing button and select the type of financing that we set up in the administrator console.
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Add
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Opens a window for adding orders to treatment |
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Serial No.
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Opens a window to select the serial number by animal. |
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Stock
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Opens a window with an available stock overview |
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Warehouse card
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Opens a window for the warehouse card overview |
| Wareh. |
If defined in Document Types, then it is automatically filled, but the user can change it. If the warehouse isn't defined on the treatment document, an error occurs when the user wants to enter positions:
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On-call duty
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This button increases the cost of visiting a veterinarian on duty. Increase only items that have an item type of "service".
If we treat an animal from a large practice, the program will take a percentage from the settings for large practices.
If we treat an animal from a small practice, the program will take a percentage from the settings for small practices.
If we treat animals in small and large practices, the program will take a higher percentage of the setting.
Settings are in the administration panel.
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Here, information about the animal owner is shown, which you choose on the tab Owner/Animal Entry.
Fields:
| Full name |
Owner ID |
| Address |
Animal Owner's Address |
| Postal code |
Post number and city name |
In case we use a package for treatment ( vaccination,) we can choose if we will charge treatment as a package or not.
Fields:
| Package |
Package ID |
| Name |
Package Name |
| Qty. |
Quantity of packages |
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When we choose a package, we click the button "Add" and the package will be added to the tab Billing. |
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If we selected the wrong package and did not put it on the billing tab, then we click the Cancel button and the package field is emptied, and we can select a new one. |
In case the payer of treatment is the other person or association, then we can choosethe option "Other payer"
We choose a Subject who will pay for the services and an Invoice will be created for this chosen Subject.
These are lines on the tab Performance Services for entering the items.
| Line |
The consecutive number of the line. This number cannot be changed. |
| Note |
In this note is written automatically Manual, from Items, and we can also write our own notes. |
| Item |
The ID of the issued item. Type the ID or choose it from the lookup list. In the Program Parameters, select which data the program will display in the lookup list when searching by ID.
Double-click this field to open the Items register for this item. This way, you can quickly add a new item or view and edit data about an item.
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If the Only Active Items Can be Selected option has been selected in the Document Types settings, only active Items will be shown in the dropdown menu.
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| Name |
The name of the item. Type the ID or choose it from the lookup list. An item can also be found and selected in the Name field - in this case, the item's ID will be entered automatically. In the Program Parameters, select which data the program will display in the lookup list when searching by name.
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If the Only Active Items Can be Selected option has been selected in the Document Types settings only active Items will be shown in the dropdown menu.
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| Quantity |
The issued quantity of the item. The default quantity is 0! If the item is tracked by serial number, a window for inserting them is opened when the quantity is changed. If there isn't enough available stock on warehouse next error occurs: |
| Retail Price |
The price from the first price class, including VAT. If you want to operate with the Retail price, you have to:
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| Price |
The retail price (default value on the basis of price class for the customer from the Items register or the contract prices). The data can also be entered manually, and you can select the price from one of the four price ranges in the selection table.
For the specifics of the default retail prices, with the use of separate calculations of sales pric,e see Separate Sale Price Calculation by Warehouse.
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| Discount % |
The discount for the line (the default value on the basis of the price class of the customer from the Items register or the contract prices). The data can also be entered manually or by setting the discount on the whole invoice (see Data on value). |
| VAT |
The tax rate. The default value is taken from the Items register or the Program Parameters. The tax rate can also be entered manually. |
| Value |
Shows the value of the position. |
| Total amount |
Show the total amount of the position. |
| U/M |
shows the unit of measurement for the selected item |
| Department |
This field is filled in automatically if we have a department set for the user who logged in to the database. We can also change this manually. This department is in contact with the company.
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| Cost Ctr. |
In this field, we can choose the cost center from the dropdown. Automatically cost center is automatically filled which is entered on the tab Owner/animal entry. If we set the Cost center on the Item, then this one will be filed, because it has priority before the cost center is entered on the Owner/animal tab. |
| Time |
Here we enter the time in which the animal is being treated for several days and must receive medicine every day. That we have a record of whether or not she had already received the medicine that day. |
| IPV |
Emergency use of the medicine in veterinary medicine.
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HINT
If we use medicine that is for humans and we will use it on animals, then we tick the option IPH on the item.
The item must have a primary or secondary category linked to codebooks between the Item and veterinarian, typ - Human medicine.
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| Dispanse at reception |
If the veterinarian checks this option, the receptionist can see in modul Reception-Billing that he must dispense the item to the animal owner before they create the invoice. |
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