Export eDocument Order Confirmations
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WARNING
The Export e-Slog orders confirmation function enables to export individual (currently active) document.
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WARNING
Information about the sender for the export into XML file the program will look for in the Subjects register Administration panel | Program parameters | Company| General defined as This Company.
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Sales order - Import/Export data
The Export e-Slog orders confirmation function enables to export order confirmation that were previously imported as XML file.
After you have imported the order from the e-Slog XML file the customer has sent you (see Import e-Slog order), you can export for so imported order an order confirmation. The document you export will confirm the ordered quantity or in the case that the quantity cannot be delivered in the right time, you can confirm a lower quantity from the ordered.
If you want to change the ordered quantity (from the imported file) according to the quantity that can be delivered to the supposed date, you can do that by changing on the form for entering the order (see Sales order lines) the ordered quantity. In this case the order confirmation will include the reduced quantity (it is called the confirmed quantity). You inform the customer about changes through the export of order confirmation, where both quantities (ordered and changed quantity) are listed.
The overview of ordered and confirmed quantity is available: Sales orders form| Links | e-Slog | Lines.
After you enter possible changes in the ordered quantity you can export the changed confirm order.
Table of contents
- Header
- Details on Documents for Export
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1. Header
In the header, we enter the basic data used for Export.
| Path to XML Files |
In the Path to XML files field enter the path to the menu, the created XML files are to be saved to.
You can select the menu from a list with a click on the three dots icon  .
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| ESlog Type |
Select this option if you wish to send the document exported into XML - eSLOG different version. |
| Document |
The Document field is filled with the internal number of the document to be exported. |
| Send Document by E-Mail |
If the XML exported document shall be sent by email check the Send document by E-Mail box. The document will be sent to the email address of the type X (see Contacts):
- to the person entered on the document as a contact to the email of the type X, entered at this particular contact;
- if the contact from the document has no email of the type X, the program will use the first successive email of this type entered at this partner (according to the successive number of the contact in the contacts table of the subjects register).
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| Send to Documentation |
Select this option if you wish to send the document into Documentation. |
| Export XML |
Select this option if you wish to send the document into XML |
| Export PDF |
Select this option if you wish to send the document into PDF. |
| Export envelope |
Select this option if you wish to send the document into envelope. |
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Create
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If you click the Create button the program will for the selected menu create the XML file. (For the description of names for XML files see Names of e-Slog files.)
If you have selected the e-Slog document signing, you need to before creating the XML file select the certificate - see Electronic signature.
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2. Details on Documents for Export
In this part of the form, we enter data about Details on Documents for Export.
Sel.
(selected) |
If the box in the Sel. field is checked, the line is selected for export.
By default all not yet exported files are selected. (if the line was already exported, are filled columns or field Date and Clerk).
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| Document |
The Document field is filled with the internal number of the document to be exported.
The Export e-Slog orders confirmation function enables the import to XML file regardless to the selected type in the Business Documents field set in Subjects register.
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| Customer |
The Customer field is filled with the customer of the document (sales order) to be exported. |
| Consignee |
The Customer field is filled with the customer of the document (sales order) to be exported. |
| Value |
The Value field is filled with the value to be paid from the invoice to be exported. |
| Currency |
The Currency field is filled with the currency the value from the previous field is expressed in. |
| Type |
The Type field is filled with the ID of the document type (to encode document types is prescribe with the e-Slog). Allowed document type in the file for confirming an order is:
- 231 - Order confirmation.
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| Error |
If the errors occurred with export of the document, the export WILL NOT BE POSSIBLE (see Document can not be marked for export because it contains errors!). Errors with export into file can be:
If document has more than one error, all errors appear at the same time.
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| E-mail address |
In the E-mail address field is entered the email address to which the exported files should be sent to, provided the box Send document by E-Mail is checked. (To look for the email address to sent and email see the description of the Send document by E-Mail checkbox in the header topic of this chapter.)
The email address can be changed manually.
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| First and Last name (Contact person) |
In the First and Last name field is entered the name and the last name of the contact person that is entered in the document. |
| Date |
If the XML file is already created, the Date field will be filled with the date, the XML was created on.
For more information about specifying XML files see Names of e-Slog XML files.
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| Ordered on |
In the Ordered on field is filled with the date of the sales order document that is to be exported. |
| Delivery by |
The Deliver by field is filled with delivery deadline from the header of the sales order that is to be exported (valid for the entire sales order). |
| Clerk |
If the XML file is already created, the Clerk field will be filled with clerk who created the file in question. |
Export e-Slog Order Confirmations
Export e-Slog Order Confirmations
Export e-Slog Order Confirmations
Sales order - Import/Export data
The Export e-Slog orders confirmation function enables to export order confirmation that were previously imported as XML file.
 |
The Export e-Slog orders confirmation function enables to export individual (currently active) document.
|
After you have imported the order from the e-Slog XML file the customer has sent you (see Import e-Slog order), you can export for so imported order an order confirmation. The document you export will confirm the ordered quantity or in the case that the quantity cannot be delivered in the right time, you can confirm a lower quantity from the ordered.
If you want to change the ordered quantity (from the imported file) according to the quantity that can be delivered to the supposed date, you can do that by changing on the form for entering the order (see Sales order lines) the ordered quantity. In this case the order confirmation will include the reduced quantity (it is called the confirmed quantity). You inform the customer about changes through the export of order confirmation, where both quantities (ordered and changed quantity) are listed.
The overview of ordered and confirmed quantity is available: Sales orders form| Links | e-Slog | Lines.
After you enter possible changes in the ordered quantity you can export the changed confirm order.
Header
| Path to XML Files |
In the Path to XML files field enter the path to the menu, the created XML files are to be saved to.
You can select the menu from a list with a click on the three dots icon .
|
| Document |
The Document field is filled with the internal number of the document to be exported. |
| Send document by E-Mail |
If the XML exported document shall be sent by email check the Send document by E-Mail box. The document will be sent to the email address of the type X (see Contacts):
- to the person entered on the document as a contact to the email of the type X, entered at this particular contact;
- if the contact from the document has no email of the type X, the program will use the first successive email of this type entered at this partner (according to the successive number of the contact in the contacts table of the subjects register).
|
| Create |
If you click the Create button the program will for the selected menu create the XML file. (For the description of names for XML files see Names of e-Slog files.)
If you have selected the e-Slog document signing, you need to before creating the XML file select the certificate - see Electronic signature.
|
Details on Documents for Export
Sel.
(selected) |
If the box in the Sel. field is checked, the line is selected for export.
By default all not yet exported files are selected. (if the line was already exported, are filled columns or field Date and Clerk).
|
| Document |
The Document field is filled with the internal number of the document to be exported.
The Export e-Slog orders confirmation function enables the import to XML file regardless to the selected type in the Business Documents field set in Subjects register.
|
| Customer |
The Customer field is filled with the customer of the document (sales order) to be exported. |
| Consignee |
The Customer field is filled with the customer of the document (sales order) to be exported. |
| Value |
The Value field is filled with the value to be paid from the invoice to be exported. |
| Currency |
The Currency field is filled with the currency the value from the previous field is expressed in. |
| Type |
The Type field is filled with the ID of the document type (to encode document types is prescribe with the e-Slog). Allowed document type in the file for confirming an order is:
- 231 - Order confirmation.
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| Error |
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| E-mail address |
In the E-mail address field is entered the email address to which the exported files should be sent to, provided the box Send document by E-Mail is checked. (To look for the email address to sent and email see the description of the Send document by E-Mail checkbox in the header topic of this chapter.)
The email address can be changed manually.
|
| First and Last name (Contact person) |
In the First and Last name field is entered the name and the last name of the contact person that is entered in the document. |
| Date |
If the XML file is already created, the Date field will be filled with the date, the XML was created on.
For more information about specifying XML files see Names of e-Slog XML files.
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| Ordered on |
In the Ordered on field is filled with the date of the sales order document that is to be exported. |
| Delivery by |
The Deliver by field is filled with delivery deadline from the header of the sales order that is to be exported (valid for the entire sales order). |
| Clerk |
If the XML file is already created, the Clerk field will be filled with clerk who created the file in question. |
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Information about the sender for the export into XML file the program will look for in the Subjects register Administration panel | Program parameters | Company| General defined as This Company. |