Header

Invent. No.

A serial number assigned to each FA for tracking and record-keeping purposes, limited to 16 characters. It is typically printed on a label affixed to the FA. Once a number is entered in the register, new entries will have their Inventory No. automatically assigned, following the pattern of the previous Inventory No.

Warning The Inventory No. field cannot be left empty! Attempting to save a record without entering the Inventory No. will return an error: Field (XXX) must be specified!

 An already existing Inventory No. cannot be duplicated within the same register, but because Fixed Assets, Small Tools and Fixed Assets in Acquisition use separate registers, the Inventory Numbers between all three registers may seem identical.

Hint Inventory No. can be configured in the administration panel under Fixed Assets settings.

Select the parent FA from the drop-down menu, which lists all FAs within the same register. This defines the FA as a Component of the selected parent. For example, windows can be marked as a Component of a building.

Dept.

Select the Department from the drop-down menu, which displays all available Subjects classified as Departments in the Subjects register. This register can be accessed directly by double-clicking the field.

A Department represents an organizational unit or business function within the company (e.g., administration, finance, personnel) and indicates the part of the organization to which the FA is operationally assigned. This information is important, as the data entered in the Department field is used in the Automatic Posting of depreciation and revaluation.

Cost Ctr.

Select the Cost Center from the drop-down menu. The available options are based on entries from the Cost Centers register, which can be accessed by double-clicking the field.

A Cost Center is a financial unit used to track where costs are incurred, such as specific projects or activity. It is used to monitor and manage financial performance.

Assign a predefined Group to the FA from the drop-down menu. The available Groups are sourced from the Fixed Assets Groups register, which can be accessed by double-clicking the field.

The Group field is used to categorize FAs based on their type of function, such as building, equipment, vehicle, or other relevant classification. This grouping supports consistent Depreciation Calculations, Reporting, and financial analysis.

Hint Right-clicking the Group field gives a new option Move Group, which allows the group to be changed for one or multiple FAs simultaneously. For detailed instructions, see the  Transfer Groups chapter. For detailed instructions on how to add new groups, see Adding Fixed Asset Groups chapter.

Select the Status from the drop-down menu to define the current state of the FA, such as active, inactive, damaged, or other. This status only provides additional information about the fixed asset (FA) and does not influence accounting, but it can be used to filter FAs in Reports.

Hint Double-clicking the field opens the Functional State of Fixed Assets register, from which the status options are sourced. For detailed instructions on how to add new statuses, see the Adding Functional States of Fixed Assets chapter.

Refers to the person responsible for FA’s financial management:

• The person responsible for a specific FA can be assigned or updated in the Employee Files under the Utilization panel. Once assigned, the name will automatically appear in the Assigned To field.
• If a person has been entered in the Assigned To field in the Utilization tab, their name will automatically appear in the Assigned To field in the Header.
• This field can list multiple employees to whom the FAs haven been assigned.

Displays the Quantity of FAs associated with a single Inventory No.

Typically, each fixed asset is assigned its own Inventory No. so the Quantity is usually 1. However, small tools may have Quantity greater than 1 to allow for bulk entry of larger numbers of low-value items.

Can be manually selected from the drop-down menu or filled in automatically when a Depreciation Category in the Accounting tab is selected.

It defines how the FA’s depreciation and related postings are calculated. Its settings are defined in the Depreciation Categories register.

The description of the Posting Method explains which information from which sections of the register will be used when posting FAs:

•  0 - Posting with no department and cost center specified;
• 1 - Department and cost center from fixed FA header;
• 2 - Department and cost center from FA Location panel;
• 3 - Department from fixed FA header;
• 4 - Department from Location tab;
• 5 - Cost center from fixed FA header;
• 6 - Cost center from Location tab;
• 7 - Department and cost center from FA Location panel according to individual locations;
• 8 - Department from FA Location panel according to individual locations;
• 9 - Cost center from FA Location panel according to individual locations.

Additional Posting Methods only found in Small Tolls register are:

• 10 - Departments and cost center from utilization according to debtor;
• 11 - Department from utilization according to debtor;
• 12 - Cost center from utilization according to debtor.

Warning When the posting methods 6–9 are selected, the data used for Depreciation Calculation is retrieved from the Movement tab. The dates and quantities entered in this tab serve as the basis for Depreciation Calculation. For more information, refer to the Movement chapter.  Posting methods 10–12 are only available in the Small Tolls register. Information about Departments and Cost Centers is retrieved from the Utilization tab. If debtors with different departments or cost centers are defined, posting can be carried out according to that criteria.

Hint If the following messages or errors are received, please see the related chapters: Do you really want to change the posting type for the fixed asset/small tool with the ID (XXX)? Do you really want to change the posting type of all fixed assets/small tools in the depreciation category (XXX)? Do you really want to change the posting type for all fixed assets/small tools in all depreciation categories? The department must be specified. The cost center must be specified!

Select a secondary classification layer beneath the primary FA Group from the drop-down menu. It provides a more detailed breakdown within each category. For example, within the Vehicle Group, subtypes might include Company Vehicle, Trailer, and others.

Last entry in the list is blank and may be used when other options are not viable.

Visible only when Equipment is selected in the Subtype field. Select the Scheduling checkbox if the FA will be used in Manufacturing Scheduling.

Visible only when Company Vehicle or Trailer is selected in the Subtype field. Use it to enter the License Plate number of the Company Vehicle.

Visible only when Company Vehicle or Trailer is selected in the Subtype field. Use it to enter the VIN number of the Company Vehicle.

Visible only when Company Vehicle or Trailer is selected in the Subtype field. Use it to select the Company Vehicle’s Engine Type from the drop-down menu. Available options include gasoline, diesel, electric and hybrid.