Oustanding items
The Outstanding items report is an overview of unpaid or partly paid issued and received invoices. In the program, you can track outstanding items by different criteria.
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WARNING
You can only view outstanding items if all documents affecting the balance are posted in PANTHEON.
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In the right corner of the command line, you can find the Print button. It offers saving and printing out predefined reports, depending on your settings in Report types in PANTHEON.
To prepare the report, select the criteria in the header to define which data you want in your report. You can use the Tab key to move between the fields.
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Search
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Search by all data in the columns.
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Opened on
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The date when items were opened. By default, the current date.
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Subject
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Filter by subject with outstanding items.
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Subject type
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Filter by subject type, e. g. Customer, Supplier.
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Type of overview
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Select the desired overview.
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Status
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Filter by document status, depending on the time period of document due date):
- Outstanding – displays outstanding documents with given criteria,
- Overdue – displays closed documents with given criteria,
- All – displays all documents with given criteria, outstanding and overdue.
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There are 2 available types of overview:
- Detailed by document – shows outstanding balance throughout the time period,
- Summary by document – shows the total turnover for the same linked document (each linked document is shown only once).
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1. Detailed by documents
The Outstanding items Detailed by documents report separately shows each posting for the same linked document on the selected account. In case of partial payment or posting of a linked document by payment due date, the report of outstanding items will have as many entries as there are postings on journal entries within this linked document.
Default sorting on the report is by linked document.
The list enables filtering entries by condition in the following columns:
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Linked document
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Unique document number of a linked document – shows document types depending on the selection of the Subject type (e. g. for selected Supplier, only receiving/issuing documents are displayed).
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Subject
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Shows all subjects if the search criteria do not require otherwise. Clicking on a subject opens the Subjects register.
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Key
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Unique document number of the journal entry based on which the payable was created.
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Account
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Account where the payables are posted.
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Value date
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Due date.
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Invoice date
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Date of issuing or receiving the invoice.
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Debit
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Amount in debit (chargeable).
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Credit
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Amount in credit (received).
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Balance
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The balance between the debit and credit amounts.
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Currency
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Primary currency for posting documents.
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2. Summary by documents
The Outstanding items Summary by documents report shows the entire turnover for the same linked document in the total amount. So, each linked document is only entered once here.
In case of postings of received or issued invoices with payment in installments and there are several partial receivables or liabilities with different due dates, the summary report cannot show them. In this case, the due date of the first installment is displayed.
The list enables filtering entries by condition in the following columns:
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Linked document
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Unique document number of a linked document – shows document types depending on the selection of the Subject type (e. g. for selected Supplier, only receiving/issuing documents are displayed).
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Subject
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Shows all subjects if the search criteria do not require otherwise. Clicking on a subject opens the Subjects register.
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Account
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Account where the payables are posted.
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Value date
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Due date.
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Invoice date
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Date of issuing or receiving the invoice.
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Debit
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Amount in debit (chargeable).
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Credit
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Amount in credit (received).
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Balance
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The balance between the debit and credit amounts.
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Currency
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Primary currency for posting documents.
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