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Import e-Slog Packing Slip
Import e-Slog Packing Slip
Import e-Slog Packing
Slip
Import and export of data - receiving
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Documentation, on which the import/export of the XML packing
slips into e-Slog relies, can be found on the websites
of GZS/CCIS (Chamber of Commerce and Industry of Slovenia) at the
address
http://www.gzs.si/Nivo3.asp?ID=18489&IDpm=2306. |
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In the packing slip, the prices are not the mandatory
component and also do include all elements of the sales price (for example,
the discount), but just the final price or value. The program imports or
exports these final prices in the packing slip if they are mentioned. |
Basic data
Path to XML Files
| enter the path to the directory where the
received XML files are stored.
The registry can also be selected from the
list with a click on the icon
 . |
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Add Missing External IDs to Items Register at Import |
Before the import of data you have to make sure, that every supplied
item ID entered in the received file (field "Subject ID" in the
line of
document for import) gets the item ID added, as written in your database in
the items register (field "ID" in the line of document for import). If
this link has not been established before the import in the items register,
but it has been selected before the import, you set with this checkbox, if
such link should be permanently recorded into the items register or not:
- if you check the checkbox, every link will be "ID" - "Subject ID",
which you will enter before the import of data, also entered in the
items register in the Subject IDs
tab;
- if you do not check the checkbox, every link "ID" - "Subject ID", that
will be entered before the import of data will count as a link, that is
only valid for this document and will be entered in the subjects register
for the use with next imports of documents.
For examples also see the chapter External IDs
Only and External IDs, then Item IDs |
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Read Item IDs |
with this checkbox you can select, in which way the data
about the item ID
which is also transferred in the line of receiving of successfully
imported document will be filled.
You can choose among:
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Fill Subject's Doc. To |
Select, in which of the chapters of received
invoice/packing slip you wish to import the number of supplier's
document and the date of supplier's document. You can select the fields
Linked document 1 or Linked document 2. |
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Import XML |
by clicking this button you import the XML file, or better said: import the
data from file into the lower list (see Data on documents for import and
lines of document for import). If the previously
entered path to such
documents was correct, the list of documents for import is being filled
automatically, when you open the present window. |
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Create Doc. |
with the click on the button the packing slips are created in the currently
active type of document (so, in the type of document, from which you have
called the function. The humbler of packing slips created corresponds to the
number of files, marked for import. When the document has
successfully been
created, the successfully imported file is deleted from the registry, from
which you have imported the file.
After clicking the button, the creation of the document has to be
reconfirmed (see
Do you really wish to create documents).
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Data on documents for import
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Se(selected) | if the
line has been checked,
it is marked for import. By default, all lines, read from XML flies from
the selected registry are marked for import if they do not contain errors.
If errors are present on the document (see description of
last column:
Errors), the document is not marked for the import by default, and could
also not be marked for the import before the errors have been eliminated
(see Document can not be marked for import,
because it contains errors!). |
| Filename |
name of the
file you are importing, including the data on path to it. |
|
Number(of supplier's invoice) |
number of
supplier's invoice from the XML file for import |
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Type (of supplier's invoice) |
type of
document form the XML file for import (codification of type of document is
prescribed by e-Slog). The only allowed type of document here is:
| |
Date | date of the packing slip from the document you are
importing. The data can also be edited manually before importing. | |
VAT date | the VAT date from the document you
are importing. The data can also be edited manually before importing. | |
Invoice date | date of invoice from the document
you are importing. The data can also be edited manually before importing
it. | |
Due date | due date from the document you are
importing. Data can also be edited manually before importing. | |
Supplier | name of the supplier. The program finds it in your
database according to the VAT number from the file for import (see Tax
number).
If the partner with the tax number in file, is not in the database, this
field will be empty, and the program will return an error (see below). | |
Amount due | the amount for payment from the
document you are importing | |
Currency | currency, in which the value from the previous field
is shown |
| Error |
if, at the time of importing, errors or missing data
occurred on the base, to
which you are importing the documents; the import WILL NOT BE POSSIBLE. Type
of error regarding the basic data of the invoice, is in such case displayed
by the program on this place in form of an IRIS error message:
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| VAT ID |
tax number of the supplier from the invoice you are
importing |
| S1 (model) |
reference model from the file for import |
| S3 (reference number) |
reference number from the file for import |
| First and last name |
first and last name of the contact person from the
file for import |
| E-mail address |
E-mail address of the contact person from the
file for import |
Lines of document for import
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Line | |
| ID |
ID of the item,
under which the goods will be received into your database.
The data about the ID of the item is searched for by the program via
supplier's item ID, with an adequate selection of type of item search, or
directly by item ID. For both cases see:
Open the Items register with a double
click into that field. |
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External ID | ID of the item, used by the
supplier and is included in the file you are importing. |
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Name | name of the item from the file you are
importing. You can also change the name before the import of data. | |
Quantity | quantity of item from the file you are importing | |
UM | unit of measure from the imported file,
in a foreign language. Before the import of data you can also change the
data. | |
D% | percentage of agreed discount | |
Tax type |
Tax type of the tax from the
items register for the item from the "ID"
fields. If the "ID" field is empty, the field for entry of the tax
type is
thus empty too. This data is NOT being filled from the file for import. | |
Tax | percentage of tax calculated on the invoice is being
filled from the file for import. If here displayed percentage of tax is
not in accordance with the percentage of tax from the code of the tax type
(previous field), the program returns the IRIS error message
4851 Tax rate is not in accordance!. | |
Amount due | sum value of the
line for
payment | |
Error |
if, by the time of import of the file, errors of missing data on base, where
you are importing the document occurred, the import WILL NOT BE POSSIBLE (see
Document can not be marked for import, because it
contains errors!). Type of error regarding the lines of invoice is
in such case displayed by the program in this place, in form of IRIS error
message:
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