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      Search ONLY by Subject ID
      Search by External ID AND by Item ID
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Search by External ID AND by Item ID

Išči po kodah partnerjev IN šifri MS

Search by External ID and by Item ID

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This option can be used when importing e-Slog XML documents, if you have an item ID a business partners has listed in his invoice recorded in the External IDs section of the Items register. If an external ID has not been entered in this table, it is assumed that the partner in uses the same Item ID that you have listed in the Items register (the ID listed in the header of the entry for an item in the Items register).

This means that:

  • the supplier has assigned the same IDs to his items as you have (you use EAN code or a common register), and
  • you strictly all external IDs that differ from your IDs in the External IDs table (for example, encoding with EAN codes and strict entry of external IDs for items that do not use this system, such as added services). For items encoded with EAN codes and used by both parties, additional information will not be entered in the External IDs section of the Items Register.

Example:

1. Items Register

Items with the following information have been entered in the Items register:

Item ID External ID
1 1
2  

2. Supplier's Invoice

A supplier sends you an invoice through which he supplies you one piece at a time:

External ID
1
2

3. Importing a Supplier's Invoice

The invoice is delivered in the XML eslog format when it is imported using the Import e-Slog Receiving Documents function.

Because you've selected the External IDs, then Item IDs option, the program will find the IDs of the items reported in the XML document by first searching in the External IDs section of the Items register. If they cannot be found there, it will directly use the item ID. 

a) You've entered the external ID 1 for the item with the ID 1 in the External IDs section of the Items register. The program will find this information here when importing information from the XML file (see the first row in the illustration).

b) External ID 2 has not been entered in the External IDs section of the Items register, but Item ID 2 has been entered in the Items Register (see the second row in the illustration).

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4. Recording an ID - External ID Link

Will the link between the ID 2 and the external ID 2 last?

 

That depends on whether or not you've selected the Add Missing External IDs to Items Register at Import option.

a) If this option IS selected, information about the external ID is also recorded in the Items register when you import information into a receiving document.

Item ID External ID
1 1
2 2

b) If this option is not selected, the Item ID will be used to import other positions, and the External IDs section of the Items register will remain unchanged.

When using this type of search, linking the two IDs will not make a big difference.

Item ID External ID
1 1
2  

 



 

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