Manually

Manually

Posting is closed when the four conditions are fulfilled:

1. same account number,
2. same subject,
3. the same value and
4. the same linked document.

Suppose that the conditions 1 to 3 above points are completed. We only need to achieve the same link document. We call that manual closing of outstanding items.

Such posting may occur in bank reconciliation from bank accounts when for example linked document numbers to which the inflow/outflow is related are not entered promptly, or if the inflow/outflow is entered in the total amount only.

Let us suppose that bank reconciliation or posting of cash receipts was performed, so as not to enter the (correct) document type of the linked document to which the inflow is related.

In this case an incomplete post to the receivables or payables subject account may be entered only if you in the chart of accounts register uncheck the Linked Document option - that is data that has to be included.

By using the function for closing of items you may add missing data to the journal entry to be reconciled or for posting of cash receipts! 

The panel for closing of outstanding items consists of:

• general data
• items marked to be closed
• outstanding items list
• data and functions used in closing of items

The amount of closure can be changed manually.

It is possible to see only postings younger than opening date of GL. Date General Ledger Opened can be set in Administration Panel under Settings menu (Program Parameters, Financials, General).

	See also the related example of how to use closing of upstanding items with  re-post and other examples stated there.
	For example of how to close the value in a foreign currency see Manual Closing of Foreign Currency Posts.
	For example of outstanding items being closed manually by departments and cost centers see Manual Closing by Departments and Cost Centers.
	Authorization on Edit Approved Journal Entry is Select only (no Update or Delete): In case of manual closing of confirmed payment documents, user with mentioned authorization will get Pantheon information and three choices what to do. The only choice for closing that kind of data is with posting. Pantheon will make revert posting with the same link document and new posting with new link document. Posting will be created on same date as original entry. Closing of entries on documents which are not confirmed will do change of value in the field Linked document. No additional posting will be created.

See also Manually closing in local currency.