Prepayments

If you left the field empty, the program shall return a list with subjects that have data necessary for closing on selected accounts and a selected type for which data is collected (customers, suppliers).

By using cursor keys you can shift through records of the specified subject.

Account number for prepayments received from customers. 

Checkbox (Collect)

Checkbox(Collect)

Collect

• all customer receivables with payable for prepayment received (if you have selected the (collect) checkbox in the Customers panel )
• and/or all supplier payables with receivables for prepayments issued that match the selected criteria (if you have selected the (collect) checkbox in the Suppliers panel)

Data collected in this way are displayed in the bottom section of the panel (see Items to Be Closed).

Before the items to be closed are selected the program shall verify:

• whether customer or supplier receivables and payables accounts (that is if you have selected the checkbox that allows you to collect data for customer/supplier) are entered. If one of the accounts necessary for posting is missing, it is impossible to proceed and an error is returned (see It is mandatory that you enter receivables and prepayments accounts!).
• whether subject information necessary for closing of customer or supplier receivables and payables (that is if you have selected the checkbox that allows you to collect data for customer/supplier) are entered. It is impossible to proceed and an error is returned if data has not been entered (see Subject cannot be left empty!).

• In LCY - as a local currency amount
• In FCY- as a foreign currency amount

 (see Additional Journal Fields in Foreign Currency Posts )

• Journal Entry Period - in the jornal entry item to be posted to the account to be closed (e.g. 1200, 2200) as well as account for contra-entry (1300, 2300) the period date from journal entry header is entered in all date fields.
• Document Due Date - in the journal entry item to be posted to the account to be closed (e.g. 1200, 2200) as well as account for contra-entry (1300, 2300) use the due date of the document in the Due Date field. And in all other date fields put the period date from journal entry header.

In the outstanding items review and with interest calculation the document due date from the journal entry item gives you information about when the post was closed.

• Using the first option will close the document after the closed prepayments are posted. It can be used when you want to close the document prior to the due date of receivable or payable.
  • Using the second option will close the document in receivables or payables account (1200, 2200) on that date when receivable or payable to be closed was due. It can be used when you want to close receivable or payable on the date on which it is due.

There are options: Document and Due Date or none.

Program collect candidates for closing, if neither of these options is marked, by account, subject and linked document. If we want to see detailed entries that we want to close, mark Document or/ and Due Date (if entries have the same document but different maturity date).