Mass Export Documents as eSLOG

Use the Mass exporting documents as eDocuments feature when you want to export a larger quantity of documents of various subjects to eDocumentation. At export, the documents are converted to eSLOG format (XML with attachments). From then on, you usually send them to your customers or suppliers as e-orders, e-packing slips, e-invoices etc.

This feature is available on issued invoices, issued packing slips and issued orders. It is accessible in the toolbar: select the (Wizards) button, then Print Document Range | Send to archive/documentation.

HINT You can find documentation about exporting and importing simple XML invoices to eSLOG on the Slovenian National eBusiness Centre websites.

WARNING Exporting to XML file is not available for documents of subjects whose business type in the Subjects register is set as Traditional.

Below, see a use case of massively sending e-documents to eDocumentation.

CASE SUMMARY The person responsible wants to export a collection of created sales documents to eDocumentation as e-documents.

The person responsible goes to the last issued document with the document type Sale.

In the menu, the person responsible selects Goods | Issue | Document and the suitable document type: 3000 – Sale.

HINT For instructions for creating an issue document, see the chapter Creating issue documents.

To print document range, the person responsible clicks the From-To button in the form footer, or the (Wizards) button in the toolbar, then selects the option Print Document Range.

HINT On forms, where the Print Document Range feature is added, you can open the form with the following key combination: CTRL + O.

A Print Goods Document Range form opens.

The person responsible fills in the printing criteria or enters numbers of documents they want to export as e-documents to Documentation.

In the From No. field, the person responsible selects: 23-3000-000001 and in the To field, 23-3000-000008.

The person responsible clicks the Send to archive/documentation button.

An export documents as eDocuments form opens.

In the Export subject's documents as eDocument form, the ESlog type field is automatically filled in with the only valid version: ESlog 2.0

In the Document data section, all documents are selected for export by default.

In the general data of the form, various settings for exporting e-documents are available.

HINT To send selected documents by e-mail, select the checkbox next to the option Send Document by E-Mail.

In this case, the person responsible leaves all checkboxes checked, to export XML and PDF files, as well as envelopes for all documents, then send or export them all to eDocumentation.

To create e-documents in eDocumentation, the person responsible clicks the Create button.

The program shows an information message: Operation complete.

The person responsible confirms the window by clicking the OK button.

Automatically, a Documents form opens, where all created e-documents with the status Send are visible.

Documents are ready to be sent to the recipient.

WARNING In the next step, you can forward e-invoices with the status Send to recipients, using the eWorkflow Send document to bizBox.

HINT e-documents in eDocumentation are placed into Archives and Classifications. They are equipped with Metadata, in accordance with eDocumentation settings. See details about exporting in the chapter Export subject documents as e-Slog.