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Movement
   
The Movement tab allows the person responsible to document internal transfers of Fixed Assets, Small Tools, or Fixed Assets in Acquisition between different departments or locations defined in the Fixed Asset Locations register. This is useful for tracking temporary or permanent relocations of fixed assets (FA), such as when a tool is assigned to another department for a specific project or operational need.
The Movement tab can be accessed from Fixed assets, Small Tools or Register-Fixed Assets in Acquisition.
Movement tab consists of the following functional units:
| Line |
Displays a sequential number of the movement record, which automatically starts at 1, but it can also be manually filled-in. For each subsequent entry, the field will auto-populate based on the previous entry. |
| Location |
Specifies the new location to which the FA is being moved. When a location is selected from the drop-down menu, associated fields Company, Dept. and Cost Ctr. are automatically populated, provided this information has been entered in the Fixed Asset Locations register.
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Hint
Double-clicking this field opens the Fixed Asset Locations register, where new locations can be added or edited.
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| Company |
Automatically populated when Location is selected, provided this information has been entered in the Fixed asset locations register. It can also be manually selected from the drop-down menu, which contains selection from the Subjects register.
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Hint
Double-clicking this field opens the Subjects register, where new companies can be added or edited.
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Dept.
(Department) |
Select the Department from the drop-down menu. It represents an organizational unit or business function within the company (e.g., Administration, Finance, Personnel) and indicates the part of the organization to which the FA is operationally assigned.
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Hint
- For more information see the chapter Header.
- This data is used in automatic posting of depreciation and revaluation.
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Cost Ctr.
(Cost Centers) |
Select the Cost Center from the drop-down menu. This is a financial unit used to track where costs are incurred, such as specific projects or activity. It is used to monitor and manage financial performance.
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Hint
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| Date of Issue |
Automatically populates with the current date when a new entry is created. If this date differs from the actual issue date for the FAs to a company or department, it can be manually adjusted.
This date influences postings to the General Ledger based on the selected posting method.
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| Expected Return |
Used to record the planned date by which the FA should be returned to its original location or department. It helps in monitoring FA usage and planning future availability, |
| Returned |
Use this field to log the actual date on which the FA was returned to its original location or department. This confirms the completion of the transfer or temporary use and ensures that the FA inventory remains accurate. |
| Quantity |
The default Quantity for this field is set to 1, indicating that a single FA has been moved.
When tracking fixed FAs or small tools collectively, a value greater than 1 can be manually entered to reflect the total number of items moved.
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| Clerk |
Select the responsible user from the drop-down.
This field may be auto-filled based on Fill in Clerk from Subject settings in the Administration Panel, and may be locked or editable.
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| Note |
An optional field for entering additional context, such as the reason for the transfer or any special handling instructions. |
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Hint
Right-clicking anywhere within the Movement tab opens a menu with the unique option Change Location of Selected Assets. This feature allows users to efficiently update the location details for one or multiple selected FAs in a single action.
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Warning
The dates and quantities entered in this tab serve as the basis for Depreciation Calculation. To ensure accurate calculations, entries must be in chronological order, and the total quantity must match the quantity listed in the Header.
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Warning
The data entered in this tab affects Posting Method selected in the Header. The methods associated the Movement tab are:
- 6 - Cost center from Location tab;
- 7 - Department and cost center from FA Location panel according to individual locations;
- 8 - Department from FA Location panel according to individual locations;
- 9 - Cost center from FA Location panel according to individual locations.
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