Cash
Cash
In the Payout panel you can create a cash disbursement directly from the trip document.
If a trip document has been overpaid through a prepayment, the program will report a warning:
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The amount in the Payout field will be transferred from the Total field of the Value panel! The program will automatically deduct the prepayment that and if you have paid some out for the certain currency. |
If you click the Create button, the program will open a special form, where you can select a currency for which you would like to create a cash disbursement and a document type in which this cash disbursement will be created. The program will automatically offer the document type you have set as default in the Travel management Document Types .
The program will display the currency and the amounts that are to be paid.
If you have selected the Split option, the program will split lines of the cash disbursement by the various expenses.
If you in the Create Cash Disbursement form click the Create button, the program will open the cash disbursement in the Cash panel.
Payout | Cash
| Date |
The date the cash disbursement has been created for the payout. The program will automatically enter the current date. If required, you can change it. |
| Number |
The number of the cash disbursement. It is a unique number of the document, generated by the program: a two digit code for the year, a three digit code for the document type and a six digit serial number of the document. |
| Clerk |
ID of the clerk who is issuing the cash disbursement. The program will always offer the clerk that is logged-in the program, but you can also select another one from the lookup list. |
| Currency |
The currency in which you have created the cash disbursement. |
| Paid |
The amount of the paid cash disbursement. |
| Note |
Here, you can enter the note which will display on the cash disbursement. |
Print  |
A click on this button will display the cash disbursement. |
| Taskbar |
The Save Changes button will save changes to the certain cash disbursement. - enabled is the option for deleting. Of course, the program will not allow you delete the already posted cash disbursements! |
| Payout |
The amount still to be paid (the program will always offer the amount in a certain currency - prepayment if in this currency the prepayment has been paid out). If required, you can change the entered information. |
Payout | Lines
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Description
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The program will enter the description of the template for the cash disbursement. When automatic posting, the program will enter this information in the Note box.
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Document
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The program will enter the number of the linked document - trip document for which the cash disbursement is to be created. When automatic posting, the program will enter the information in the Linked Document section.
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Pmnt. Method
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The ID of the payment method (from the register of the payment methods ). Here entered payment method will display also in the line of the cash disbursement.
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Department
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The department to which the line of the cash disbursement is linked to.
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Cost Center
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The cost center to which the line of the cash disbursement is linked to.
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Amount
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In this field the program will enter the amount of the cash disbursement. The amount will be transferred from the Payout field on the Value panel of the Trip document from which prepayment has been deducted, provided prepayment has been paid for the currency in which you are creating the certain cash disbursement.
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Account
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Enter the account for the debit posting of the amount of the cash disbursement. If you do not define this field, the program will for the automatic posting use the information from the payment method register.
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Expense Type
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The type of expenses on which the line of the cash disbursement is linked to.
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Print
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With a click on the Report button the program will display the currently active cash disbursement
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You are required to create an individual cash disbursement for each currency! |
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Cash disbursements created from the Financials | Cash | Cash Disbursement | Cash Disbursement - trip will display in the Payout | Cash panel of the trip document as well. Provided, you have entered the correct number of the trip document!
You can to an individual employee pay out more trip documents with the same cash disbursement. Create an individual line for each trip document and define which trip document you want to pay out (Document).
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You can pay out individual trip documents through the payroll. Enter in the Document field the certain trip document you would like to close - pay out. |