Documents
Documents tab in Documents and Tasks Granule allows you to access the company Documentation.
Using the camera on their phone or tablet, your employees working in the field can quickly upload documents to the archive, which are then visible in PANTHEON.
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IMPORTANT
Documents are saved in either a certified or non-certified storage – this depends on the type of package leased. Either storage has to be set to an appropriate classification.
The classification scheme is already predefined in the database and can only be modified with PANTHEON licenses LX, LT, SE, ME, MF and RE.
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Below is a description of the form’s features:
Toolbar in Documents tab shows Tasks tab and actions buttons:
| New document |
Open form to add New document. |
| Delete |
Delete selected document in the List of documents. |
The list enables sorting documents and filtering them by condition in the following columns:
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Search
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Search documents by all data from the table.
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Subject
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From the drop-down menu, select the subject if you want to filter documents by a certain subject.
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Document type
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From the drop-down menu, select the document type.
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Category
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Enables sorting documents with similar content. A classification scheme is predefined in the database.
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User
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Select the user – the person who entered the document.
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Status
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Search documents by their status (defined in PANTHEON database).
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Date from
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Select starting date for a time period to limit the number of documents displayed.
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Date to
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Select ending date for a time period to limit the number of documents displayed.
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The list contains the following information about the documents:
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Select
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Select this checkbox if you want to delete a document. You can select several documents at the same time.
Selecting at least one document makes inactive buttons in the command line active.
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 Preview
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In preview, you can see the document in the PDF format. The drop-down menu allows you to select which format to open.
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Number
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Consecutive document number.
Clicking on the document number opens document with details from the database.
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Subject ID
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ID of the subject who sent the document (ID from the Subjects register).
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Subject name
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Full name of the subject from the Subjects register.
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Date
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Date of receiving the document.
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Due date
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Document due date.
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| Title |
The title of the document, which is automatically generated in the module in which the document is created. |
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DT
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Document Archive type
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Category
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Classification entered upon scanning or adding the document into documentation.
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Note
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Short note on the document.
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User
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Person, i. e. logged-in user who entered the document.
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Status
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Current document status (e. g. Open, Rejected, Finished, Approved etc.).
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