Creating a payment order

In the Financials module we can easily create a payment order and control the payment of the company's obligations. Clicking on the Transactions submodule opens a window with a list of payment orders in progress.

In this chapter, we will present an example of how to create a new payment order.

CASE SUMMARY The person responsible wants to create a new payment order for the invoice received from Dobava opreme SLO d.o.o. with document number 22-1200-000012. The invoice includes the cost of equipment supply in the amount of EUR 1,677.50 for payment. The person responsible creates a payment order following the next steps: Opening the Transactions window Creating a new payment order Entering data in the payment order Viewing the created payment order in the "in progress" tab

1. Opening the Transactions window

The person responsible wants to create a new payment order for the invoice received from Dobava opreme SLO d.o.o.

For this purpose, they open the Financials module and then choose the Transactions submodule.

A window for implementing and monitoring the payment of the company's obligations opens automatically, which is divided into several tabs.

2. Creating a new payment order

In order to create a new payment order, the person responsible must click the New order button.

Clicking the button will open the Payment order form on the right side of the window where they will enter data.

3. Entering data in the payment order

The fields of the payment order are filled in automatically:

• Payer bank account
• Payment order reference
• Payer name and address

In the Payment bank account and Payer name and address fields, the data of the company Tecta is automatically entered.

The Payer reference field is left empty.

The person responsible copies the Amount from the invoice: EUR 1,677.50.

They change the Due date to August 5, 2022, as is written on the invoice.

In the Purpose code field, the person responsible chooses a 4-digit code. In this case, they are dealing with an expense account, so they choose COST - Expenses.

They manually enter data in the Transfer purpose field. They write Invoice INV 22-06 payment and set the Date of payment to July 25, 2022.

In the next part of the payment order, they enter the data of the recipient of the funds.

In the drop down list of the subject register from the Subject field, they search for the supplier: Dobava opreme SLO d.o.o. After the subject has been selected, the following fields are automatically filled:

• Payee bank account
• Payment order reference
• Creditor name and address

In the Payment order reference field, they enter the reference number written on the supplier's invoice. In this case, they write SI19 0023-20223006.

After all data has been entered, the person responsible saves then payment order by clicking on the Save button.

4. Viewing the created payment order in the "in progress" tab

The payment order shows up in the In progress tab.