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Delivery Received From
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A list of posting documents may be restricted by the start date of the GOODS DELIVERY from the document (from).
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(Delivery Received) To
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A list of documents to be posted may be restricted by the end date of the GOODS DELIVERY from the document (to).
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Invoice Date From
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A list of documents to be posted may be restricted by the start date of the RECEIVING OF THE INVOICE from the document (from).
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(Invoice Date) To
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A list of documents to be posted may be restricted by the end date of the RECEIVING OF THE INVOICE from the document (to).
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Supplier
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A list of documents to be posted may be restricted by one single supplier from the document.
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3rd Party
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The choice of documents can be restricted by a third party.
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Dept.
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The choice of documents can be restricted by a department.
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Account for Positive Rounding Difference
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When posting for the first time, enter the account to which you can post positive rounding differences (if they exist).
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Currency
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Choose which currency you want to post. When no currency is selected, PANTHEON will collect the candidates for posting for all the currencies, otherwise, only for the chosen one.
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Account for Negative Rounding Difference
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When posting for the first time, enter the account to which you can post negative rounding differences (if they exist).
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Post on revenue account from document
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By marking this checkbox, the amount will be posted to present account from document.
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Dept.
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Default department entered when posting rounding differences.
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Cost Ctr.
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Default cost center entered when posting rounding differences.
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hint
Using the function  opens Lookup table in which multiple options can be selected within a single field. In this case, different Cost Centers in relation to their Name, Group or Status.
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Document Types
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It is MANDATORY to select document types, from which you want to remove the records of documents.
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Transactions / Amount Due
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The line All displays the sum of values for the payment of all the invoices which match the selection criteria.
The line Selected displays the sum of values for the payment of all the invoices which were selected for posting (they have the Sel. field checked).
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Document Status
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- Not posted - if you want to post the invoices that were not yet posted
- Posted - you may view the list of invoices, which match the criteria and were posted. If the posted documents are selected for reposting, a new journal entry will not be created by the program, but rather, it will change the existing journal entry. Since by using this function the journal entry is not opened directly by the program (changes to multiple entries can be made), the use of this function is recommended for experienced users.
- Changed - you will get a list of already posted documents. This documents have changes on dates goods module. PANTHEON will re-post all this documents on same document number as under status Posted. This option is available only if the option in the Administration panel is enabled.
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Find
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After the list of posting documents is restricted adequately, the procedure can be continued by clicking the Select button. The list of documents to be posted is displayed by the program.
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Posting Method
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There are different options to choose from:
- Separate Notes - PANTHEON will split the revenue accounts and VAT according to the notes. Account receivables will be posted in one position.
- Combined - it will be posted in totals according to the preset accounts.
- No notes - it will be posted in summary without notes.
- Each Line to its Own Pos - by using this posting method every line from the receiving document is posted to the journal entry separately by the accounts according to the settings in the document types, Items register or the account in the receiving document line. At the same moment the note, as long as it exists, is transferred from the document line to the journal entry line.
- Lines with Notes Separately, by using,
- Separate (rcvbl.also) - it will be posted separately for the receivables account, VAT and revenue account for each changed note on position.
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WARNING
Combined posting could have different result in posting against posting as Each Line to its own position. In case of individual posting (one position - one post) PANTHEON calculates rounding differences on all intermediate positions (gross, net, VAT). With Combined posting rounding differences will be calculated on a level of the entire invoice. The consequence therefore is additional posting of rounding differences under the option Each line to its own position.
The documents with total amount 0,00 can be posted when the switch Each line to its own position is marked. Else, we will get the notice that the document has no positions to post.
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Max. Rounding Difference
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When posting for the first time, enter the maximum amount allowed, which can be posted to the above accounts for rounding differences. If the amount of rounding difference is higher than the one selected here, posting errors will occur and the invoices will not be posted.
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Post to Default Doc. Type
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Post to present the document type in the document type settings.
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Posting Method
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With the posting method you define the method with which individual journal entry lines will be posted. There are three options available from which you can choose:
- Each Line to Its Own Post: by using this posting method every line from the receiving document is posted to the journal entry separately by the accounts according to the settings in the document types, the Items register or the account in the receiving document line. At the same time, the note, as long as it exists, is transferred from the document line to the journal entry line.
- Notes Separately: by using this posting method every line from the receiving document is posted to the journal entry line only if there is a note in the document line. Otherwise, the posts are combined according to the accounts from the settings in the document types, the Items register or the account in the receiving document line.
- Collective: by using this posting method the lines from the receiving document are posted to the journal entry lines collectively, according to the accounts from the settings in the document types, the Items register or the account in the receiving document line. Regardless of whether the note in the receiving document exists or not.
The detailed posting method and the transferring of the note from receiving document is not valid for supplier accounts payable.
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Posting
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By clicking this button you launch journal entry creation for posting invoices received.
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Select All
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By clicking this button you select all the documents from the list to be posted.
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Deselect All
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By clicking this button you deselect all the documents from the list to be posted.
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Unconfirmed
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The Unconfirmed button only appears if in the Administration Panel the option Posting only confirmed invoices is chosen. By clicking this button you get a preview of the unconfirmed issued invoices (the documents that have a status of N-not approved) and a new tab Unconfirmed opens. The button is visible only if in the Administration panel the option Posting only confirmed invoices is chosen.
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