Settings

State

• Business Deprec.(Busines Depreciation)
• Tax Deprec.              (Tax Depreciation)

Select what type of depreciation the reports are being created for:

• Selecting Business Deprec. generates the reports for business depreciation.
• Selecting Tax Deprec. generates the reports for tax depreciation.

Warning The Tax Depreciation radio button is only visible if tax depreciation is enabled in the Fixed Assets settings in the Administration Panel.

Define the range of Depreciation Calculation entries to be included in the report. They are used to generate reports for specific periods or to review only a selected set of depreciation activities.

• Depreciation From: Select the initial depreciation number that marks the beginning of the reporting range. The field is automatically populated with the latest depreciation number, but can be manually changed from the drop-down menu.
• Depreciation To: Select the final depreciation number to be included in the report. The field is automatically populated with the latest depreciation number, but can be manually changed from the drop-down menu.

Hint This field is not visible when the 26U – Check Value Adjustment of Purchase Value report is selected.

Inventory No.

Filters based on specific fixed asset (FA) Inventory Numbers. Entering one or more Inventory Numbers will limit the report to those particular FAs. If the field is left blank, the report will include all FAs. This is used for generating reports on individual FAs or a selected group.

Filters the report to display depreciation data only for FAs assigned to a specific Department. This is useful for monitoring FA values and depreciation by departments.

Hint Data is sourced from the Department field in the Header. Double-clicking this field opens the Subjects register, where Departments can be added or edited.

Cost Ctr.

Shows depreciation of FAs allocated to a specific Cost Center. This allows for financial tracking, particularly in environments where cost allocation is critical, such as manufacturing, research, or multi-branch organizations.

Hint Data is sourced from the Cost Ctr. field in the Header. Double-clicking this field opens the Cost Centers register, where Cost Ctr. can be added or edited.

Supports Location-specific reporting by limiting the depreciation data to only those FAs that are assigned to a particular Location in the Movement tab. This is useful for organizations managing FAs across multiple sites, branches, or departments.

Double-clicking this field opens the Fixed asset Locations register, where Locations can be added or edited.

Allows for employee-specific tracking of FA usage, responsibility, and associated depreciation. The report includes only those FAs that have been Assigned To specific employees.

Hint Employees the FAs have been Assigned To are defined in the Utilization tab and listed in the Assigned To field in the Header. Double-clicking this field opens the Subjects register, where employees can be added or edited.

Depreciation Category

• Group by depreciation category
• Hide disposal FA in previous period    (Hide disposal Fixed Assets in previous period)

Enables reporting that includes only FAs classified under selected Depreciation Categories, such as Equipment, Vehicles, Buildings, or other types with distinct depreciation methods.

Selecting multiple categories allows analysis of depreciation data across different FA groups within a single report.

Hint Double-clicking this field opens the Depreciation Categories register, where new categories can be added or edited.

When the 10E - Summary of Fixed Asset movements report is selected, the following two fields become available:

• Group by depreciation category: Organizes report output by depreciation categories assigned to each FA. This allows for clearer categorization and comparison of depreciation values across different FA types such as machinery, vehicles, buildings, or other.
• Hide disposal FA in previous period: Excludes from the report all FAs that were disposed of in the period prior to the one currently being reported. This filter ensures that the report only reflects active or currently relevant FAs. It is useful for generating clean summaries of ongoing FA movements without including historically disposed items.

Accum. Depr. Acc.

Used to restrict the report by a specific account or set of accounts used for the credit posting of depreciation. The report only shows FAs associated with selected Accumulated Depreciation Accounts.

Filters FAs based on the Acquisition Account specified in the Accounting tab. Reports include only FAs recorded under specific acquisition accounts.

Hint This field supports the use of Wildcard Characters, enabling flexible filtering across multiple account numbers. For example, entering a partial account number with a wildcard can return all FAs linked to accounts that share that pattern, making it easier to group and analyze related FA categories. Double-clicking this field opens the Chart of Accounts register, where accounts can be added or edited.

Deprec. Account

Filters report data based on the depreciation account assigned to FAs, as specified in the Accounting tab. This enables precise financial reporting by isolating FAs that post depreciation entries to specific General Ledger accounts. It is also useful for analyzing depreciation expenses by account.

Hint This field supports the use of Wildcard Characters, enabling flexible filtering across multiple account numbers. For example, entering a partial account number with a wildcard can return all FAs linked to accounts that share that pattern, making it easier to group and analyze related FA categories. Double-clicking this field opens the Chart of Accounts register, where accounts can be added or edited.

Used to restrict the results to specific types of FA transactions (acquisition, depreciation, and revaluation) recorded in the Value tab. 

By selecting a specific Entry Type, the report will display only those transactions that match the selected criteria. For example, selecting depreciation will generate a report showing only depreciation entries across FAs.

Used to categorize FAs by type, function, department, or classification for easier management and reporting. Using this filter helps generate focused depreciation reports for specific FA Groups.

Hint Data is sourced from and based on the Group field in the Header.  Double-clicking this field opens the Fixed Asset Groups register.

Func. State

Used for monitoring FA usability and availability. It filters data based on the FA’s Functional State, which typically indicates its operational condition, such as active, inactive, or damaged. 

Hint Data is sourced from the Status field in the Header.  Double-clicking this field opens the Functional States of Fixed Assets register.

Used to filter FAs by production year, age or warranty status, as it restricts the report output to a specific Year of Manufacture.

Data is sourced from the Year of Manufacture field in the Accounting tab.

Manuf. Part No.

Allows for precise analysis and tracking of depreciation for FAs that share the same Manufacturer Part Number, which is useful when managing identical or similar equipment from the same manufacturer.

Data is sourced from the Manuf. Part No. field in the Accounting tab.

Displays or filters depreciation data based on the company’s designated primary Currency at the time of calculation.

This field is relevant when more than one primary currency has been defined in the Administration Panel, which typically occurs when an organization undergoes a currency change (e.g., a transition to EUR). When multiple Primary Currencies are present, the report can reflect historical entries in the original currency and current entries in the new one.

The Transfer to Ad-Hoc Analysis button enables the transfer of report data to Ad-Hoc Analysis, where more flexible data analysis and export options are available. It allows for customized sorting, filtering, and layout modifications beyond the standard report output. For more information refer to the Ad-Hoc Analysis guide.

This function is only available for the following Report Types:

• 26B - Depreciation - Detailed by Acquisition Accounts
• 26G - Depreciation - Detailed by Depreciation Categories
• 26H - Depreciation - Detailed by Inventory Numbers
• 26I - Depreciation -  Detailed by Departments
• 26J - Depreciation - Detailed by Depreciation Accounts
• 26O - Depreciation - Detailed by Cost Centers
• 26V - Depreciation -  Detailed with Total by Inventory Numbers