Sending annual leave decrees by e-mail
Annual leave decrees can be sent to e-mail. This is a brief description of this functionality. Besides sending the annual leave decree we can also as an attachement send any kind of documents, either an internal or external document.
In this short description of this functionality we are explaining the needed settings to be able to send annual leave decrees to employees by e-mail.
Table of contents
- General settings
- Form fields description
- Attaching files to e-mail
- Sending e-mail
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1. General settings
In the Absence reports we can by pressing on the button 
send to employees via e-mail annual leave decrees.
On e-mail addresses we can send all reports that have a button 
. By pressing on the button a new window opens, that shows only employees which we set with criteria.
2. Form fields description
Description of the form fields:
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Export To
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We select the correct form of a pay slip we want to send via e-mail. We can select between: PDF, Word, Excel and HTM. In case we do not select any form, than the pay slips will be send in HTM format.
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Subject
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We write the subject of the e-mail.
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Attachements
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Other attachements that we also want to send attached to this e-mail. We can send any kind of documents, either internal or external as an attachement to the annual leave decree.
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Message
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We write the message in the text box of the e-mail.
In case we have this field and the fields for E-mail in administration Panel |…| Internet empty, that it will send by default message in the e-mail:
In attachment, you can find your Pay slip.
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Registration No., Employee, Name, Last Name
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The data is automatically transferred from payroll calculation. Here we cannot change the data.
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E-Mail
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E-mail of the employee is written from header of Employees file from the field E-mail. Here we can still change e-mail.
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Sel.
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Here we select which employee we want to send pay slip. When the checker is confirmed, that for this employee the pay slip will send to his e-mail. By default the checker is always confirmed.
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Password
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The column Password is showed only when we have in Administration Panel |…| Internet we have a confirmed switcher  and in the field Archive Type selected option in which file should the document be encrypted (7Z or ZIP). In this case the payslip will be encrypted with pasword, which employee have it set in his employee file in the field Pasword. Checker is confirmed, when employee have filed fild Password. In case the field is empty, than the column Registration No. will be colored and the columns Sel. and Password will not be checked. Which means that for that employee, pay slip will not be send.
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3. Attaching files to e-mail
We can send any kind of documents, either internal or external as an attachement to the annual leave decree. To insert an attachement press Attachements icon:
Select a file you want it to be attached. After you have seleceted it it appears under the Attachements section of the form.
You can select multiple files or documents to be sent as an attachement to this e-mail.
4. Sending e-mail
Through Send mail button we then send annual leave decree via e-mail. The program shows us a confirmation:
By pressing the button Cancel, the annual leave decrees will not be sent. By pressing OK button, than the program will send annual leave decrees to employees by e-mail. When the program sends the documents successfully then it shows us a notification:
By pressing OK button, than the program reports the list of employees with their e-mail addresses that we were sending annual leave decrees. This is report 3LC - List of Employees - Emails.
Receiver receives his/her annual leave decree in attachment of this e-mail.
If we have in the Administrator Panel | ... | Internet confirmed switcher 
then the recipient will receive a notice box to confirm the receipt of receipt..
