Export SEPA – Direct approval

For correct exportation SEPA and creating xml files we need to have the following data,  next to the basic info:

• In subjects which represents the bank, we need to have entered in the field IBAN prefix and SWIFT/BIC code

• In employees file in the panel Credit in the field Transaction type selected the correct code for transaction purpose codes table

• In employees file in the panel Bank Accounts in the field Payout Method is mandatory entry eg T – Bank account, this will cannot be empty and any status in the field Create Paymn. Or. (P, S or Z)

• For creditor (also alimony) is in the subject mandatory address, tax number

• On Document type for payroll in the field Transaction type with selected correct code from transaction purpose codes table

• In payment order codes in the column purpose code selected correct purpose code

• For contributions in Work Types Code Table in the column Code Paymn. Or. selected payment order from Payment Order Codes

• Subject in the panel Municipality where we have entered contributions is necessary to have in the field Consignee selected the correct subject (FURS) where we pay the contributions

Pay Slip

It is written from which pay slip we open new form Export SEPA MP. Here we can select more than one pay slip. With arrow key, we move a line lower and select pay slips for which we want to prepare merged SEPA file. 

Include loans

With confirmed checker xml for SEPA MP is exported with loans. The checker is by default always confirmed.

With contributions and taxes

With confirmed checker xml for SEPA MP is exported also contributions and taxes (income tax). The checker is by default always confirmed.

Separate for Cross-Border Payment

With confirmed checker, two xml files are created for local accounts with IBAN SI and second one for foreign accounts with IBAN that is different from SI. Created file is added a text FYC.

All Banks

The xml file is created for all the banks together.

By individual Banks

The remaining settings for Processing Center.

From Account

We select the number of account from which we would like to do the payment. By default is the companies account. 

Package number

Sequential number of package is written, which is mandatory data for Export ZBS.

File

The path to which we will save the file (xml) that we will import into the online bank.

Merge Payment Orders with the Same:

Possibility to merge payment orders by Target Account, Reference CR, Purpose Code, Value Date.

By pressing on the selected button we create payment orders for xml exportation.

By pressing on the selected button xml file in format ISO XML SEPA is created, which we save on our PC and export the bank.

Instructions

http://www.halcom.si/halcom_exp/UserFiles/File/Navodila_Priprava_paketaMP_SEPA(1).pdf

When saving xml controls are made based on the missing data which are mandatory data for xml preparation. Controls are made based on the following missing data:

• Purpose code
• Tax number
• Address of the recipient (street and place)
• SWIFT/BIC code of receiver
• Reference (based on control from Reference Formats)
• Bank account in case it is written XXXX XXXX XXXX XXX

In case we have one of this missing data, the program will report an error below:

By pressing on the OK button, xml will be saved regardless of mistakes or missing data.

By pressing on the No button, xml will not be saved, which means that we can correct the mistake/s and repeat the exportation again. 

Data in a tab Transactions can be manually changed or delete the line with a command CTRL + Delete. In a tab Specifications are read-only and here we cannot changed or correct them.

What kind of colors of columns we set in Administration panel.

Consec. no. in XML

Consequential number of entry in XML file.

In XML the number 1 is written in the following way: <InstrId>2012-01-31/01/1</InstrId>

Employee/ Consignee

The number of employee from Header from Employee’s file or the payee’s code (creditors, VSPI, trade unions fees,…). Which position belongs to which employee we can see in a tab Transactions. With double click we open employee files.

Identification (tax no.)

For the recipient of the transfer, we write his tax number from General from the Subjects table code, and in the case of the payee of the contribution (FURS) the pay slip number. With double click we open employee files.

Amount

Calculated amount is written form pay slip.

SWIFT/BIC

In case of the employee SWIFT/BIC code of the bank account in which bank does the employee have an open account. In case of creditor, if the creditor is checked as a Bank in Subjects, then SWIFT/BIC code of a bank is written. In case it is not marked as a bank, it is written SWIFT/BIC code from Bank Accounts in Subjects. With double click we open Subjects.

Country

With employee, it writes Country from employees file from General, whit others it is filled from General from Subjects.

Street

With employee, it writes Street from employees file from General (it is written active permanent residence, in case there is none, it takes temporary or Usual), whit others it is filled from General from Subjects.

City

With employee, it writes City from employees file from General, whit others it is filled from General from Subjects.

Tax Number

With employee, it writes tax number from employees file from General, whit others it is filled from General from Subjects.

Account

With employee, it writes Country from employees file from Bank Accounts, whit others it is filled from Bank Accounts from Subjects.

Purpose Code

The Purpose code from Payment Order Codes is displayed on Earning Types. For loans, the Purpose Code next to Code is displayed. In case the Code is empty the Purpose code is displayed. In case there is a Code and Purpose Code, than it displays the Purpose Code.

Reference

The reference from the field Reference from Bank Accounts from Employee files or from Loans the reference is displayed. In case the both references are empty, the reference from Recipient Bank Account from Subject is written. If the reference is not specified, than it will be displayed with the reference SI99+empty.

Reference OK

If it is checked than the reference passed the control from Reference Formats is correct.  

Purpose

From settings Texts for Payment purpose in Payment orders from document types + in ET if there is selected Payment order code.

Bank

With employee the bank is written from employees file from the panel Bank Accounts, with others from Subjects Bank Account. With double click we open Subjects – Bank Account.

Employee

Employees number from Header from Employee Files. In a case there is a fee for Trade Union, it will be displayed for which employee and the amount.

Identif. (tax no.)

In case of the employee it is displayed TAX number form Employees Files | General and in a case of the recipient of transaction it will display his TAX number form Subjects | General and in a case of the payee of contributions the number of pay slip.

Amount

In case the transaction contains record 1, the transaction amount will be equal to the amount of the specification. In case of a transaction for a Trade Union, the sum of the amounts in specification will be equal to the amount from transaction.

SWIFT/BIC

In case of the employee, it is displayed the SWIFT/BIC code of the bank where the employee has an open bank account. In the case of the creditor only if he is marked as a Bank in Subject, than the SWIFT/BIC code of a bank is displayed. In case he is not marked as a Bank, than it writes the SWIFT/BIC code form the Bank Accounts from Subjects.

Country

With employee, it writes Country from employees file from General, whit others it is filled from General from Subjects.

Street

With employee, it writes Street from employees file from General (it is written active permanent residence, in case there is none, it takes temporary or Usual), whit others it is filled from General from Subjects.

City

With employee, it writes City from employees file from General, whit others it is filled from General from Subjects.

Tax Number

With employee, it writes tax number from employees file from General, whit others it is filled from General from Subjects.

Account

With employee, it writes Country from employees file from Bank Accounts, whit others it is filled from Bank Accounts from Subjects.

Purpose Code

The Purpose code from Payment Order Codes is displayed on Earning Types. For loans, the Purpose Code next to Code is displayed. In case the Code is empty the Purpose code is displayed. In case there is a Code and Purpose Code, than it displays the Purpose Code.

Reference

The reference from the field Reference from Bank Accounts from Employee files or from Loans the reference is displayed. In case the both references are empty, the reference from Recipient Bank Account from Subject is written. If the reference is not specified, than it will be displayed with the reference SI99+empty.

Reference OK

If it is checked than the reference passed the control from Reference Formats is correct.  

Purpose

From settings Texts for Payment purpose in Payment orders from document types + in ET if there is selected Payment order code.

Bank

With employee the bank is written from employees file from the panel Bank Accounts, with others from Subjects Bank Account. With double click we open Subjects – Bank Account.

ID = Sequential number in XML  

RED colored information on the printout indicates an error, depending on the control settings.