Preparation of Travel Reports for REK

Pay./Reimb. Period.

Before choosing which travel task we want to report in the REK form, we can limit which Trips after the payout or reimbursement period. It is the date of cash prepayment, the receipt, the confirmed payment order or the date of calculated payroll.

When the field is checked, various errors are displayed for each position. Eg: if the date is missing or if the date of payment and the date of traveler are in a different period.  

We can select 3 search options after the date of the travel order payment:

When the field is checked, all the Trips are displayed in the set regardless of the payout or reimbursement period

By pressing this button, we will prepare Trips for reporting through the Document Type for REK 1190.

Delete data of the period by deleting the set of displayed Trips for reporting and repeat the selection.

Selection

In the field, we select those Trips that we want to report in the selected calculation period.

REK ID

When the REK –XML document for Trips is created, ID REK is also recorded in a single payment of Trips, which serves as a record of which part of the payment or reimbursement of Trip was reported.

Employee

The field shows the employee for whom the Trip was paid.

Trip

The field shows the number of the Trip.

Pay. Ord. date

The field shows the date of the Trip.

Trip Amount

The field shows the total amount of the Trip.

Field Work Bonus

The field shows the amount of the Field Work Bonus if it is charged on a Trip.

Reimb. Trip

The field shows the total amount of refunds linked to a reported Trip.

Type

The field shows what is the total amount of payment or reimbursement of Trip paid: payment order, cash disbursement, Trip.

Types:

• Reporting unpaid un-paid costs: when in a Trip in the panel Direct Costs for a particular cost checked field Not paid out,
• Payment by a cumulative payment order: when Trips are paid through payment orders which are merged,
• Payment with a payment order: when a Trip is paid trough payment order

Pay./Reimb. Doc.

The field shows the document cumber by which the Trip is paid out: disbursements or expenditures documents, payroll documents, payment orders or other Trip in case of compensation

Pay./Reimb. Date

The field shows the date that was paid or reimburse. For Trips paid trough payment orders, the date from the field Value Date from the panel Payment Orders.

Pay./Remb. Amount

The field shows the amount that was paid or reimburse and will be reported on iREK form.

Trip Corr.

The field shows the amount (it can also be negative) that increases or decreases the value of paid Trips, depending on whether the cost in the Trip is included in iREK form.

Correction

The field it is possible with the manual entry of the amount (positive or negative) to change the value of the payment or reimbursement that will be reported in iREK form.

Status

The field shows the status In Preparation for all Trips for which XML file was not yet created. The status Prepared is for all Trips for which XML file was created.

B06, B06a, B06b

The fields are colored as long the Trip Amount is different than the field Pay./Reimb. Amount, where it is necessary to check the subscribed values in B and manually correct them.

For example: when the firstly prepayment is paid and subsequently pays or settle the cost of Trip.