Example of a Salary Statement for a Part-Time Worker

Part-time employment is defined by the Article 65 of the Employment Relationships Act as any type of employment, where the weekly any type of employment, where the weekly amount of working hours is lower than 40. The amount of compensation for meals and transport is the same as the one for full-time employees. These compensations depend on the number of working days, not working hours.

This chapter presents a case of salary calculation for a part-time employee in the Tecta company in PANTHEON.

CASE SUMMARY Heather Human, the person responsible in theTecta company wants to create a Salary Calculation for the Bar department head, Carla Cafe, for the period 2022-04. Carla is employed under a collective agreement for indefinite part-time work and works 30 hours a week. The preparation is done as follows: Employee File and Employee Data Payroll Preparation Salary Calculation Printing a Pay Slip

1. Employee File and Employee Data

The person responsible checks the data about the employment relationship in Carla Cafe's Employee File.

The person responsible selects the menu Personnel | Employee Files.

Using the navigation keys, the person responsible finds the desired Employee File in the taskbar.

HINT For a use case about the mandatory data to be entered in the Employee File, see the use case Payroll.

1.1. Employment Relationship

Next, the person responsible goes to the Salary Parameters panel.

In the Employment Relationship field, the option selected must be Part-Time.

Double-clicking the field opens the Employment Relationships Register.

The length of service is calculated using the following formula: calendar days of employment of the insured person (length of insurance) times weekly work hours of the insured person (data from the position), the product is then divided by the weekly working time of the contributory (data entered in Program Parameters), and the result divided by 30. This is how the program gets the length of service in months and days.

When the Part-Time option is selected, the Weekly Requirement field opens. The person responsible can enter the weekly working hours of the employee manually.

HINT The Weekly Requirement can be tracked on the employee or position level. According to the weekly requirement, daily presence hours are calculated, and therefore hours that are entered into the Calendar when creating absences.

Hours for part-time employees are first read from this field. If the field is empty, the working hours will be read from the Position.

Data about weekly requirements are important for calculating the part-time length of service and double employment.

When calculating, the program compares the data from the Administration Panel, from the Working Hours per Week field. In this case, the part-time data of the employee will be compared with the number of working hours on the company level, 40 hours.

The employee's salary is calculated according to a collective agreement. The person responsible marks this by checking the Collective Agr. checkbox in Salary Parameters. This data is also used for controlling the earnings types entered in the Payroll Preparation.

The person responsible continues with Payroll Preparation.

2. Payroll Preparation

2.1. Selecting the Salary Calculation Document

The person responsible selects the document for payroll preparation P000 - Regular Calculation.

In the menu, the person responsible selects Personnel | Payroll | Payroll Preparation and the document type.

The person responsible goes to the last created document, in this case 22-P000-000004.

2.2. Employee Data

The person responsible goes to the Employee Data part of the window.

In lines, the person responsible selects Carla Cafe.

Next, the person responsible copies data about the employee's regular work and absences to regular calculation.

2.3. The Payroll Preparation Tab

The Preparation panel displays data about the selected employee. The panel displays data about individual earnings types for the employee.

HINT For more information about settings and earnings types, see the chapter Earnings Types.

2.3.1. Copying Absences to the Salary Calculation

At the Hours Worked field, the person responsible can see the missing working hours written in red, -12.

WARNING The program reads data about the monthly Hours Worked for the period entered in the Average Salaries Register.

In order for the hours worked to be filled, the absence data from the employee's Calendar must be imported.

This is done in the Payroll Preparation Header by clicking the (Retrieve from Calendar) button for all employees, or the same button in the lower part of the window for the selected employee only.

The program asks: Do you really want to import absence data from calendar?

The person responsible clicks the Confirm button and copies data from the employee's Calendar.

The program notifies: Data transfer complete!

The person responsible clicks the Confirm button.

TheHours Worked field is filled in with the number of monthly hours required for the employee, 126.

3. Salary Calculation

The person responsible clicks the (Salary Calculation for All Employees) button, or the same button in the lower part of the window

and runs the calculation.

The program calculates data about the employee's salary in the fields marked in the image below.

The person responsible goes to the Pay Slip tab, used for displaying gross and net value, employer contributions, employee contributions, and the personal index tax by individual earnings types from the Preparation tab.

In this section, the person responsible can only view the calculation.

4. Printing a Pay Slip

The person responsible prints the pay slip for the employee.

HINT For more detailed instructions for printing pay slips, see the use case in the chapter Printing a Pay Slip.