Activating Certified eDocumentation

Activating the Certified eDocumentation service is part of the setup process before starting to use the eDocumentation service, which can be best explained using the flow chart below.

The company activates or orders the Certified eDocumentation service on the UserSite.

The user needs to check the activated subscription in PANTHEON and complete the registration on bizBox. With this, the user obtains a username and sets a password. Later, after the activation of the Certified eDocumentation, the ZZI also receives the connection or identification data via email. The latter must be properly defined for use in the Storage settings.

Case summary At Tecta, documents are digitally signed and time-stamped upon entry into storage, then stored in an archive and backed up. The company wants to get rid of the physical archive. Tecta also plans that the number of documents that will be sent in the storage will not exceed 10,000. For this purpose, the person responsible selects the appropriate 1GB eDocumentation service package and activates or orders it on the User Page. This is done as follows: Ordering Certified eDocumentation service on the User Page Activating Certified Datalab eDocumentation service Registering on bizBox Connecting to the Certified eDocumentation

HINT We recommend a combination of eDocumentation and certified eDocumentation – store legally prescribed documentation in certified eDocumentation, and use ordinary eDocumentation to store commercial and technical documentation and postal books. If you are still contemplating about the eDocumentation service, we invite you to read the chapter About eDocumentation.

1. Ordering Certified eDocumentation service on the User Page

Ordering the Certified eDocumentation service requires logging in to the UserSite and selecting the option Order additional services.

HINT For step-by-step instructions on logging into the UserSite and ordering additional services, read Activation of Certified eDocumentation.

The person responsible selects a service on the page;

• Certified eDocumentation 1 GB in the field Certified eDocumentation package and
• the field Quantity is filled by default: 1 (package)

HINT For 1 and 5 GB packages, Quantity 1 is filled by default and cannot be changed by the user. The combination of packages within the Certified eDocumentation (i.e. 1, 5 and 10 GB) is not possible. If you want more than 5 GB, choose the 10 GB package. For the highest package, it is possible to choose a quantity greater than 1.

By checking the relevant checkboxes, the user must then specify that the user is familiar with:

• General terms and conditions for the use of electronic services of forwarding and storing transmitted documents and
• the Price list.

Then, the user activates the selected package by clicking the Activate button.

HINT At the bottom of the window, the boxes for agreeing to the general conditions are enabled depending on the selected package Certified eDocumentation. For help with ordering and choosing a certified eDocumentation package, contact your partner or the Datalab staff via 01 252 89 50 or prodaja@datalab.si

WARNING If you change your mind about the first selection of the Certified eDocument service, you can deactivate the radio button by clicking the Trash icon.   To deactivate the Certified eDocumentation, call 01 252 89 50 or write to prodaja@datalab.si.

2. Activation of Certified Datalab eDocumentation service

After successfully ordering the eDocumentation service (in our case eDocumentation Certification), the person responsible receives confirmation from the Datalab company about the activation.

HINT After ordering the Certified eDocumentation package, you can also check the ordered service (whether the order has been registered) in PANTHEON in Subscriptions. Via Subscriptions, you can order new services directly from PANTHEON. On the mentioned site, you can also check the already used space / number of documents for the ordered service package eBusiness or PANTHEON Granules.

3. bizBox Registration

Tecta ordered the service Certified eDocumentation.

For this purpose, the company must complete a free registration on bizBox.

By registering, the company will receive:

• Username: FIRSTNAME.LASTNAME
• The instructions on how to set a password for accessing the ordered service.

Thus, the person responsible follows the procedure bizBox Registration.

HINT Instructions for registration on the bizBox portal can also be seen on Youtube. Webinar "How to easily start sending and receiving e-invoices" can be found here here. You can find answers to frequently asked questions here.

4. Connection to the Certified eDocumentation

After successfully registering on bizBox and obtaining a username and password, the company will finally receive the so-called identification data or Connection from ZZI.

The connector will be defined in the Administration panel | Settings | Documentation | Storage (as you can see in the image below) to ensure a successful connection to the storage.

After the Storage settings have been entered, other Settings (Classification Scheme, Mailboxes, etc.) need to be defined as well.