1. Selecting a Register

First open the Subjects register from the menu.

You can also open the register using the function key F11, or by clicking the shorcut; icon, set in the taskbar.

2. Creating a New Warehouse

Click the new record button in taskbar
 . A blank form made ready for entering of a new warehouse is opened.

In the upper section of the form enter the most basic warehouse-related data, that is, the warehouse ID and warehouse name.

To find out the company locations, click . It opens a map with a marker showing company locations.

Having entered ID and name of subject you can enter the missing information in the General panel. Name of warehouse is transferred to Name 2 field. You can change it at will. Enter company address.

Name - The most important data in this register is a unique ID of the subject, which by default represents its name. It may contain a maximum of 30 characters.

Address -Here is the address of the subject.

Postal Area - Enter or select a postal code. You can open the corresponding register by double-clicking the field.

Country - Enter or select a country where the subject's head office is located. You can open the corresponding register by double-clicking the field.

Distance - Having entered the distance from our company in the Postal Codes register, it will be displayed here in kilometers. You can also enter it manually. Data is being used when creating trips.

Phone - Enter phone number of subject's head office. Additional phone numbers of company employees and of individual departments can be entered in the Contacts dropdown panel. Access it by clicking the corresponding field below.

Fax - Enter numbe of company fax. Additional fax numbers of company employees and of individual departments can be entered in the Contacts dropdown panel. Access it by clicking the corresponding field below.

URL - Enter the subject's Internet address.

CIS - Select ID of standard classification of institutional sectors from the CIS register. You can open the corresponding register by double-clicking the field.

Activity Code - Enter or select an activity code from the Activity Codes register. Open it by double-clicking the field. It is MANDATORY for means of one's own company, where it is being used on certain prescribed forms.

VAT Number - Enter or select subject's VAT number. It offers you an opportunity to verify data by double-clicking the tax number and you are redirected to the Inetis website, where data of all companies in Slovenia is published. You must have Internet connection. You can also access thios search from the wizards menu (see Find Company Data).

Tax numbers of the taxable persons from all EU Member States can be verified on the website:

http://ddv.inetis.com/iskalnik.aspx?isci=

Registration No. - Enter subject's registration number from the register of the Statistical Office. To check data just double-click the registration number and you will be redirected to the Inetis website, where data of all companies in Slovenia is published. This is only possible if you have Internet connection. This search can also be accessed from the wizards menu (see Find Company Data).

The tree view of the Subjects register has several nodes. Some nodes have a checkbox, where you can select whether the current subject is a customer, supplier, bank, municipality, warehose, department. Every subject is usually at least one of the above, but it can of course belong into multiple groups. For example, a customer can be a supplier at the same time. The other nodes are used to enter additional information (notes,...).

Set the following data for warehouse and commission subjects (that is subjects, which are at the same time customers/supploers and warehouse):

Stock Tracking - Check it to perform stock tracking for warehouses.

If unchecked, you cannot generate a warehouse card and it does not appear in overview of currently available stock, etc. Such are for example fictional warehouses that are only used for entering invoices and for which stock tracking is not required (see for example warehouse - costs, fixed assets).

Post at Retail Price - Check it to post stock at retail price, that is, by the selected valuation price increased by markup (to the price fro mthe first price range) and tax.

Separate Pricing for this Warehouse

	The checkbox is visible only if you check parameter Allow Separate Pricing for Each Warehouse in Administration Panel | Program Parameters | Items | General.
	Separate pricing for individual warehouses can be set ONLY in case such warehouses represent a dislocated retail location that uses its own pricing policy. That is why pricing is set separately from other retail locations and separately from other prices of the main warehouse (as represented by general pricing - GP).

• If unchecked, general pricing (GP) is used, that is, the existing pricing from the Items register.
• Separate pricing is used for warehouses where you checked it.

Allow Negative Stock - Check it to allow issue of goods where it is currently unavailable which leads to negative stock. It is recommended that this checkbox be used only on rare occasions because negative stock causes incorrect value of stock (valuation prices).

Trying to issue more than there is available stock on warehouse where negative stock is not allowed will not succeed and the following error will be returned (see Stock cannot be less than zero! ID: XXX).

Show in Atena - Check it if you want to display warehouse stock in Atena module.

Issue through Picking List-Check it if goods are issued through picking list (see warehouse - picking list.)                           

Stock Valuation - It is mandatory to set method of stock valuation for warehouse:

• 0 - No costing- Use this option for fictional warehouses where you have not checked stock tracking. For examples of usage see warehouse - complaints, non-valuation warehouse - type C.
• N - Average purchase prices,
• L - LIFO (last purchase price)
• F - FIFO (current purchase price)
• P - Fixed price

Last Inventory Count - Having confirmed inventory the date of last inventory count is entered. Consequently all other material movements prior to the date are blocked. To change or create new documents with an older date, the following message appears:: The inventory count in warehouse XXX was confirmed on XXX. Material movements prior to this date cannot be changed!

Nonetheless, to change material movements prior to inventory count you should delete date of last inventory count.

Dates prior to the last inventory count are considered here. You can change movements for last inventory count.

Current stock - Click it to open Current Stock.