Creating a cash register journal

At the end of the business day or shift, the POS cash register must be closed. We also create a cash receipt for all received means of payment with different payment methods.

We will show an example of creating a cash journal register in this chapter.

CASE SUMMARY The person responsible creates a cash register journal once per shift. The cashier in the bar of the company Tecta is finishing their shift, so they want to create a cash register journal for October 19, 2022. On the printout, they want to have data on the cash register turnover by different payment methods. They do this following the next steps: 1. Opening the journal window 2. Choosing the journal date 3. Creating the journal 4. Overviewing the journal 5. Printing the journal

1. Opening the journal window

The person responsible can create a cash register journal through the New invoice window or by choosing the Retail POS module | Cash register closure submodule and clicking on the Cash register journal button.

In this case, they will create the journal through the Retail POS | New invoice module.

A window for creating a new POS invoice opens.

In order to create a cash register journal, they click on the Cash register journal button.

A window opens with an overview of documents or turnover that has not yet been completed. In this case, the person responsible has the option of creating a journal of the daily turnover and reviewing the journals already made.

2. Choosing the journal date

They create the journal by choosing a date or the document that should be the last to be included in the cash register journal.

In this case, they wish to create a journal for October 19, 2022. They input this information in the To date field.

If they want, they can also limit the journal with the last document they want to cover. They enter this information in the To document field

The documents they want to close appear in the lines.

They continue by creating the journal.

3. Creating the journal

The person responsible creates a new journal by clicking on the Create journal button.

The Cash register journals windows opens automatically (as shown in the picture below).

Journal 22-8010-1 is created.

While creating a cash register journal, a Cash receipt is automatically created. In this case, document 8020 - Cash receipt - POS BAR is created.

HINT All POS invoices that have not yet been closed will always be included in the cash register journal.

They continue by overviewing the journal.

4. Overviewing the journal

After clicking on the number of the journal, the data that is in that journal is shown on the screen.

HINT To review the journals, they can access them from the main menu: Retail POS | Cash register journals or via the Cash register journals tab on the New invoice window.

They can choose among different visualisations:

• Payment method
• Operator
• Item
• Tax
• Account

In this case, they want a visualisation for the journal for October 19, 2022 by payment method.

At the end, they wish to print the cash register journal.

5. Printing the journal

Once the person responsible chooses all criteria for printout, they proceed by clicking on the Print button. They

• print it through the connected printer or
• prepare it in a PDF form.

In this case, they will print the journal. For this purpose, they choose the Print option and choose: Print A4.