Creating a new cash receipt
In the Cash transactions module it is possible to create cash receipts, cash disbursements, cash reports and a list of receipts and disbursements. A cash receipt must be printed for each payment. All cash receipts and disbursements during the day constitute the cash report of that day.
This chapter shows how to create a new cash receipt.
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CASE SUMMARY
The person responsible wishes to create a cash receipt for the daily cash report for 1 August 2022. The only cash transaction was the payment of invoice 22-3000-000010 by the buyer Ikea Europe d.d. worth 3,050.00 EUR. The person responsible creates a cash receipt following the next steps:
- Opening the Cash transactions window
- Entering data in the document header
- Entering data in lines
- Entering data into General data
- Printing the cash receipt
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1. Opening the Cash transactions window
The person responsible wishes to create a new cash receipt for August 1, 2022.
For this purpose, the person responsible selects the Financials module from the menu and opens the Cash transactions submodule.
The window automatically opens in the Cash receipt tab. The screen is divided into several tabs in the toolbar:
- Cash receipt
- Cash disbursement
- Cash reports
- List of receipts and disbursements.
The person responsible continues by selecting the document type.
2. Entering data in the document header
In the header of the cash receipt, the person responsible can view the most important information about the document.
In the Document type field, the person responsible can choose among predefined document types of cash receipts. In this case, those are:
- 8000 Cash receipt
- 8001 Cash receipt - Travel orders
- 8010 Cash receipt - POS Retail
- 8020 Cash receipt - POS BAR
- 8030 Cash receipt - POS retail RT
- 8020 Cash receipt - POS Service
The person responsible selects 8000 Cash receipt and in the Subject field, the pye of the receipt: IKEA Europe d.d.
The person responsible continues by choosing the payment method (cash, payment card, etc.). By clicking on the drop-down menu of the Payment method field, the person responsible selects: 17 - Payment card option.
A document can be assigned the confirmed status if it has been approved by person responsible.
The Order number is created automatically when the document is saved. In this case, document 22-8000-000003 is created.
After all the fields in the header are filled in and the document is saved, the person responsible continues by entering data into lines.
3. Entering data into lines
The person responsible starts by entering data into cash receipt lines.
The first field, Name, represents the name or description of the purpose for receiving cash. The drop-down menu has the following options:
- Cash payment - retail
- Cash payment by customer
- Cash withdrawal from bank account
- Daily revenue
- Other deposits to cashier
In this case, the person responsible selects daily revenue.
The Document field is intended for entering the number of the linked document based on the cash receipt was created.
The person responsible manually enters the document number: 22-3000-0000010.
The Payment method is automatically filled in with the selection from the document header.
The person responsible enters the value of the daily revenue in the Amount field. In this case, the total amount is 3,050.00 EUR.
By clicking on the 
(Add line) button or by pressing Enter the selected set of data is added to lines.
The person responsible continues by entering general data.
4. Entering data into General data
General data is accessed by clicking on the 
(Show) button on the right side of the screen.
General data constitutes of three parts. In the first part, the person responsible selects the Received invoice date and the currency.
The Received invoice date field is automatically filled in with the current date in this case, the person responsible chooses 1 August 2022.
The Currency field is automatically filled in with the default currency set in the Administration Panel.
The second part is intended for entering data on the number and date of two linked documents. Most commonly, the fields are aused fpr the number and the date of the invoice and/or the packing slip.
The person responsible continues to the third part of general data, checking the information about payer and the person responsible.
In the Title field the information about the payer is found: IKEA Europe d.d. The Person responsible field is automatically filled in with the signed-in user.
After entering all data, the person responsible continues by printing the cash receipt.
5. Printing the cash receipt
Once all fields of the cash receipt are filled in, it is ready for printing.
The person responsible clicks on the Print button in the toolbar.
If the person responsible wishes to choose a different print format, the person responsible clicks on the down arrow on the Print button and chooses another option.
