Working Time Records
At the company level, we can define the work schedule, work categories that will serve as lunch breaks, other types of breaks and work type for holiday.
| Working Hours |
We enter the code for working hours in case we have an individual employee that has different working hours; we can enter it in his/her hours in Employee Files in Working Hours in Planned working time. |
| From |
We enter a date from which date working hours register is valid. |
| Lunch Break Category |
We open the dropdown window by pressing in the icon  in the end of the field. The setting is used to add rules for a lunch break category.
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| Break Categories |
We open the dropdown window by pressing in the icon  in the end of the field. The setting is used to add rules for break categories. |
Lunch Break Category
| Category |
We enter the ID of a code from Calendar Entry Types from the panel Working Hours of a break.
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| Name |
Name of the chosen Calendar Entry Types ID is displayed. We can also manually change the name here. |
| After Start |
We enter when the employee can go to lunch break in a working day. For example: we have that the first hour of a working day employee cannot go to a meal break. |
| Before end |
We enter until when the employee can go to lunch break during a working day. For example: we have that the last hour of a working day employee cannot go to a meal break. |
| Approved time |
We enter how long this break can last and it is included to the working time. |
| Transfer |
We can confirm the checkbox in case we allow that the breaks are transferred from one day to another. For example: on Monday we did not go to lunch break and we will transfer this 30 min to Tuesday. |
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WARNING
The approved time of the break category is multiplied by the employee’s weekly working hours factor (weekly obligation / 40).
The weekly working hours are defined in the employee's personal files in Salary Parameters in Hours per Week field.
Example: An employee with a 20-hour weekly obligation has a factor of 0.5. If the approved time is 30 minutes, the employee is credited with 15 minutes.
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Break Categories
| Category |
We enter the ID of a code from Calendar Entry Types from the panel Working Hours of a break. |
| Name |
Name of the chosen Calendar Entry Types ID is displayed. We can also manually change the name here. |
| Max. breaks |
We can define how many times we can have this break in a working day. |
| Break length |
We define how long one break can last. For example: coffee break can last 15 min. |
| Daily limit |
We define what is the daily limit of a break. For example: we can have more coffee breaks but only the 30 min will be included in the working time. |
In Working Time / Mandatory Attendance we enter two types of rules. This is important for transferring the hours from PAW.
| Day |
We define for which day individual this applies or we can set that it applies to all days. Days can be selected from the drop-down list. |
| Before Start |
We define how many hours before starting work it is calculated to the working time. For example: planned working time starts at 8 o’clock, we can define here that in case somebody starts working at 7 o’clock that it is calculated in working time. |
| After End |
We define how many hours after finishing work it is calculated to the working time. For example: planned working time end at 16 o’clock, we can define here that in case somebody ends working at 17 o’clock that it is calculated in working time. |
| After Start |
We define how many hours after starting work the mandatory attendance starts. For example: working time starts at 8 o’clock, we can define here that mandatory attendance is 2 hours after the start of working day. |
| Before End |
We define how many hours before ending work the mandatory attendance finish. For example: working time ends at 16 o’clock, we can define here that mandatory attendance is 2 hours after the end of working day. |
Here we define the start and end time for the night shift.
| Night Work From |
We define the starting time of the night shift. |
| To |
The ending time of the night shift. |
| Night Shift |
From the drop-down menu we select the shift we previously entered to the Shifts register. |
3.1. Exception for Night Work
Here we define the exception when the night shift is not aligned with the night work rule and the day transition
| Night Shift |
From the drop-down menu, we select the shift we previously entered to the Shifts register. |
| Category |
We enter the ID of a code from Calendar Entry Types from the panel Working Hours. |
| Name |
Name of the chosen Calendar Entry Types ID is displayed. |
| Holiday |
The check box is enabled if the chosen ID has Work on public holidays checked in the Working Hours of Calendar Entry Types register. |
| Saturday |
We check this check box if the code ID is meant for work on Saturday. |
| Sunday |
We check this check box if the code ID is meant for work on Sunday. |
| Night Work |
We check this check box if the code ID is meant for work on Night Work. |
4.1. Exception for Categories for Work Exceptions
| Entry Types That Belong to the Current Workday |
Select from the drop-down list the exception categories that should remain assigned to the current workday and are not affected by the defined Categories for Work Exceptions rules (for example, on-call duty or standby duty). |
Overtime categories
| Category |
We enter the ID of a code from Earning Type register. |
| Name |
Name of the chosen Earning Type ID is displayed. |
Using working hours
| Category |
We enter the ID of a code from Calendar Entry Types from the panel Working Hours. |
| Name |
Name of the chosen Calendar Entry Types ID is displayed. |
| Reference period |
Defines the number of months used as one cycle for accumulating and settling the employee’s extra or missing working hours. |
| Start period |
Specifies the month from which the system begins applying the reference-period cycle for calculating cumulative extra or missing hours. |
| Location restriction |
Mark this switch if the company will use employee location verification when recording working time. |
| Category |
We enter the ID of a code from Calendar Entry Types from the panel Working Hours. |
| Name |
Name of the chosen Calendar Entry Types ID is displayed. |
| Work from home |
Displays whether the selected Calendar Entry Types ID is marked as work-from-home. |