eExchange – Sending or exporting
1. General information about sending or exporting e-documents
Before sending, you must equip the e-document with an envelope, which includes data for addressing, similar to a paper envelope with a traditional document. The envelope is usually prepared by the network provider's software, but it can also be prepared by the business-information system for creating e-documents.
Transferring e-documents from issuer to recipient is usually done by network providers (or eExchange providers) that ensure reliable, trustworthy and safe delivery (just as the Post does for traditional paper documents). Transferring e-documents via e-mail is discouraged (as per the Slovenian National eBusiness Centre recommendations), as this way is not safe and reliable enough.
For this purpose, most business information systems already have an integrated connection with one or more network providers, thus enabling the issuer to send prepared e-documents quickly and easily. In the PANTHEON business information system, e-documents are sent through, for example, the network provider ZZI and bizBox, in Croatia through the provider MER, etc.
In case the created e-document format is different from the format the receiver accepts, the e-document must be converted to a suitable end format. Most commonly, the e-document conversion is done by the EDI provider when transferring the e-document from issuer to recipient.
(summarized after EPOS/eBusiness).
2. Exporting (sending) e-documents in PANTHEON
Through the eExchange service in PANTHEON, importing (receiving) and exporting (sending) e-documents is possible.
When exporting, you forward e-invoices, e-orders, e-packing slips etc. to your customers.
E-documents can be sent via the unified eBusiness platform bizBox (in Slovenia), e-mail or exported to a local base.
3. Examples of exporting or sending e-documents in PANTHEON
The following chapters describe use cases of different types of exporting or sending e-documents:
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Export eDocument in bizBox
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In PANTHEON, you can send e-invoices, e-orders, e-packing slips (eSLOG documents) to your business partner. This is done by creating the desired issue documents in PANTHEON, export the individual document, for a selected subject or massively as eSLOG to eDocumentation and then send it to the bizBox mailbox and to your business partner as an e-invoice, e-order or e-packing slip. See how:
This chapter also shows how you can send e-documents such as e-invoice, e-packing slip, e-order to your customers in several different ways.
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Sending by e-mail
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In PANTHEON, you can send documents to your business partners;
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Send notifications to business partners via SMS, Viber or email
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In PANTHEON, you can notify business partners via the eSMS notification service. The process is navigated by the preprepared eWorkflow. The exchange itself runs through the message exchange mailbox.
In the chapter, you can read:
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