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Customs

Customs Warehouse

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To track customs warehouse, open a document type for receivings and issues from customs warehouses and document types for supplementary SAD and invoices for re-export.

First, select a sub-panel which defines a document type:

  • receiving to customs warehouse;
  • removal from customs warehouse.

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Next, define the document type with following information:

 

ID A 3-digit alphanumeric ID of the document type.
Name Name of the document type.
Short Name Short name of the document type that will display on overviews.
Record Only If you select this option, the program will preserve the document type and you will be able to see it in the main menu, you will be able to enter new documents, but they cannot be posted automatically and will not appear in some reports, etc.
Change Clerk If you have selected in the Administration panel | Settings | Program Parameters | Company | General in the Change Clerk on Documents section the Set at Document Type option, the Change Clerk checkbox will appear in Document Types | Customs panel an you will be able to define it.
  • If you select the option, you will allow to change the clerk,
  • If you do not select the option, you will not allow to change the clerk
Note In this section you can enter notes that will present an internal mark for the document type. 
Default Note In this section you can enter a default note for the individual document type. The note will appear on all documents created of this document type. 

Default Values for New Documents

Issuer For issues: issue warehouse for items. On this warehouse the program will relieve the issue.
Consignee For receivings: reception warehouse for items. On this warehouse the program will post receivings.
3rd Party Extra party that you would like to include in receivings and issues (i.e. forwarding agent)
Transactions (only in receivings) In this field you can select the default status for foreign exchange transactions.

Customs Transactions

This Company Name that will display in front of the field for the entry of the warehouse.
1st Party The name of the panel for the supplier/consignee. This name will appear on the form for the entry of data.
2nd Party The name of the panel for 2nd party. This name will appear on the form for the entry of data.
Document 1 The name of the first linked document (usually supplier invoice). If you check the box on the right side of the field you will be required to enter the document 1 in the header of the document. If it is required to select the document 1 and you do not enter it in the document header the program will return an error: Linked document 2 (YYY) must be specified!
Document 2 The name of the first linked document. If you check the box on the right side of the field, you will be required to enter the document 2 in the order header. If it is required to select the document 2 and you do not enter it in the order header the program will return an error: Linked document 2 (YYY) must be specified!
Fill In Purchase Price In this section you can set the method for filling-in the purchase price (meaning, the price for the calculation of the difference in the price) on the documents:
  • Price Input - You will enter or calculate the purchase in each document at the time of creating (used for receivings).
  • Fill Price from Current Warehouse - The program will fill-in the price for the evaluation of the currently selected warehouse (used for issues).
Document Type (for issues only) In this section you can select the document type  which can be:
  • Goods - Receiving or issue from the customs warehouse that will affect the quantity of stock on the warehouse.
  • Customs registration - Customs registration created on the basis of daily issues. This document type does not affect quantity of the stock.
  • Transit - Invoice for the transit (re-export). This document type  does not affect the quantity of the. It can be used for posting receivables from foreign customers.

To a receiving document type the program will automatically assign the Goods type. For other document types you have to select the type in this section.
Fill Packages and Quantity per Unit from Receiving (for issues only) In this field you can select the method for the filling of packages and quantity per unit when removal:
  • If you select this option, the program will fill-in on the basis of recalculated values when receiving.
  • If you do not select this option, the program will fill-in on the basis of values defined in the items register.
Check Packages and Weight at Issue (for issues only) If you select this option, the program will check the weight and packages when issuing goods from a SAD. The program will check that you do not issue more than you have received to SAD.
Different values can occur due to additional changes of the packages quantity and gross weight on the SAD. For more information see also update documents of issue.
Only Active Items can be Selected If you select this option, the program will offer only items with the active status.
Auto-Assign S/N (for issues only) If you select this option, the program will assign serial numbers automatically (for more information see Automatically discharging serial numbers).

It is not recommended to select this option if you have previously selected the Assign Automatically option in the Customs Warehouse section of the Administration Panel | Settings | Program Parameters | Goods| General. If you select this option, you will have to issue a correct serial number.
Warning if Entering Duplicate Items If you select this option, the program will display a warning when you will try to enter an item to a document that already has this item. The program will display a warning: The item xxx already exists in line nn!.

The program will allow you to continue with your work.
Disable Changing Warehouse If you select this option, the program will not allow you change the warehouse from the one defined in the document types register for the certain document to another on.

Accounts for Automatic Posting

Item Type The item type for which you would like to use this account settings.
Account DR Account for debit posting of custom receivings/issue.
Account CR Account for credit posting of custom receivings/issue.

 

000001.gif Since you will usually be posting foreign-exchange values in this document type, it is recommended that you use accounts on which it is allowed to post foreign-exchanges (for more information see the chart of accounts).

For more information see also:


 

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