Fixed Assets – Header

Invent. No.

This is a serial number of the fixed asset, which can contain a maximum of sixteen characters. When you enter the first fixed asset, specify the number of characters.

For example, if you enter 00001, this means that inventory numbers shall be five characters long.

To the newly entered fixed assets, the program will automatically assign the next available serial number.

WARNING The inventory number field cannot be left empty! If you try to save the record without entering the inventory number, the program returns an error: Field (XXX) must be specified!

hint Inventory number can also be changed/modified subsequently. This is done by entering a desired new inventory number in this window for the selected report. You have to confirm the action before the program transfers the data to the new inventory number: Do you really want to change the inventory number? Old number: XXX New number: YYY

Two separate registers exist for fixed assets and small tools. That is why IDs of fixed assets and of small tools may seem identical to the ones already existing in the other register.
You cannot enter an inventory number that already exists in the register. A message is returned: A fixed asset with this inventory number already exists!

WARNING When other characters are used when numbering assets, PANTHEON will not be able to automatically offer the consecutive inventory number when adding new fixed asset.

You can find the fixed assets setting for numbering following the menu Settings | Program | Administration Panel | Settings | Financials | Fixed Assets.

Component Of

Enter the inventory number of the parent fixed asset from the register. On the Fixed Asset Structure tab, the level structure of the fixed asset is shown.

For example: To the fixed asset 00001 (equipment), an additional purchase of the fixed asset 00002 has been added. Both fixed assets have to be registered and depreciated/revaluated separately, however, you can create a joint report showing the relation between the two. If this number is the same as the inventory number of the fixed asset, PANTHEON warns you of the conflict situation:

Group

You can select to which group of fixed assets the fixed asset belongs. The information is useful for grouping in reports.

The group can be changed. It is possible to change the group for one or multiple assets at the same time.

Status

You can select the ID (code) of the functional state of the fixed asset. The information is useful for grouping in reports.

Field for picture

In this field, you can upload a picture of a fixed asset. If you double click on the field, the program will open a window for adding a photo of the fixed asset.

Name

Enter the name of the fixed asset.

Name 2

Name 2 of the fixed asset.

Dept. (Department)

You may select the department, which is debited to the cost of the fixed asset. The data is used by the program in the automatic posting of depreciation and revaluation.

Assigned To

The person responsible for the fixed asset. Utilization for fixed assets is entered in the Employee Files on the Utilization panel. The person repsonsible for the fixed asset can be entered or changed in the fixed asset account or in the Employee Files on the Utilization tab. Entries and their history are automatically recorded in the Employee Files.

Cost Ctr.

You may select a cost center, which is debited to the cost of the fixed asset. The data is used in the automatic posting of fixed assets to the general ledger using the selected method of fixed asset posting by departments and cost centers.

Caretaker

The person/company (subject) responsible for the fixed asset.

Quantity

The number of fixed assets under this inventory number. Usually, you can enter each fixed asset in the register separately, meaning that the quantity is normally 1.

Posting Method

From the drop-down menu, you can select one of these methods of posting:

1 - Posting with no department and cost center specified

2 - Department and cost center from the fixed asset header

3 - Department and cost driver from the fixed asset Location panel

4 - Department from fixed asset header

5 - Department from Location tab

6 - Cost center from fixed asset header

7 - Cost center from Location tab

8 - Department and cost center from FA Location panel according to individual locations

9 - Department from FA Location panel according to individual location

10 - Cost center from FA Location panel according to individual locations

11 - Departments and cost center from utilization according to debtor (Small tolls ONLY)

12 - Departments from utilization (Small tolls ONLY)

13 - Cost center from utilization according to debtor (Small tolls ONLY)

By default, the data is filled in from the settings of the posting method from the Depreciation Categories register. You may also select it manually for a specific fixed asset.

In case the method of posting is changed in the main window of the fixed asset, the program returns a message: Do you really want to change the posting type for the fixed asset/small tool with the ID (XXX)?

In case the method of posting is changed in the Depreciation Categories register, the program returns a message: Do you really want to change the posting type of all fixed assets/small tools in the depreciation category (XXX)?

In case the method of posting is changed in Administration Panel, the program returns a message: Do you really want to change the posting type for all fixed assets/small tools in all depreciation categories? 

If the methods of posting 1 or 2 are selected and if you have not entered the information about the department, the program returns a message: The department must be specified.

In case methods of posting 1 or 2 are selected and in case you have not entered the information about the cost center, the program returns a message: The cost center must be specified!

Warning When the methods of posting 6–9 are selected data for depreciation calculation are taken from the Movement tab. The dates and quantities entered in this tab are the basis for depreciation calculation. For more information, see the chapter Movement section.

WARNING The methods of posting 10–12 are only available for Small tools. Departments and cost centers are taken from the Utilization tab. If you have set debtors who have different departments/cost centers set up, you can now carry out posting based on these criteria.

Subtype

From the drop-down menu, select the appropriate subtype:

• Equipment
• Company Vehicle
• Trailer
• Land
• Breeding herd
• Building
• Permanent plantation
• Blank – option empty when we need it

Scheduling

This field is only shown when the Equipment subtype is selected in the Subtype field.

This field should be selected if fixed asset is being used in scheduling (see the chapter Manufacturing).

License plate

This field is only shown when the Company Vehicle subtype is selected in the Subtype field.

In this field, you can enter license plate of a company vehicle.
The data is used when creating travel orders.

VIN

This field is only shown when the Company Vehicle subtype is selected in the Subtype field.

In this field, you can enter the VIN number of a company vehicle.
The data is used when creating travel orders.

Engine Type

This field is only shown when the Company Vehicle subtype is selected in the Subtype field.

In this field, you can select engine type from drop-down menu of a company vehicle. You can select one of the following options:

• Gasoline
• Diesel
• Electric
• Hybrid

The data is used when creating travel orders.