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Material Movements
     
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WARNING
An important feature of this calculation is that all goods movements are valuated using the valuation price.
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The calculation of material movements is a low-level report of all movements with items in the Goods module.
Table of contents
- Report Type
- Criteria
- Document Types
- Item Types
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1. Report Type
Once this option is selected, a form will appear where you can select the criteria for the report:
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Detailed
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Detailed by Movements
By Place
By Subjects
By Departments
By Cost Centers
Overview of Consignment sales
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Form KR-1
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Form KR-1 - JAn 1, 2010
Daily Consignment sales Report
Daily Consignment sales Report - By Payments
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Summary
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By Primary Suppliers
By Categories
By Item IDs
By Item IDs with Initial and Closing Stock
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By Items with Initial and Closing Stock with Package
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By Item IDs with Initial and Closing Stock
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By Warehuses and Items with initial and closing Stock
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By Subjects and Items with initial and closing tock
By Warehouses
By Subjects
By Item Types
By Item Types
By Document Types
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2. Criteria
| Item |
ID of the item, for which you are surveying the material movements.
If you leave the field empty, then the program considers all items. In field you can also enter a partial ID and equip it with the % sign. |
| Name |
Select one or more item names as entered in document lines, if you would like to limit the report to a single item name, or some selection of items' names. The name of an item that appears in documents is not necessarily the same as the name listed in the Items register |
| External ID |
Select an external ID if you would like to limit the report to a single external ID as entered in the Items register. |
| Primary Categ. |
Select the categorization of the item by which you wish to limit the report. |
| Sec. categ. |
Select the secondary categorisation, by which you wish to limit the report. |
| Warehouse |
Warehouse, for which you wish the overview of material movements. |
| Customer/Supplier |
Limit the overview only to selected customers or suppliers |
| Postal code |
The supplier's Postal code, number from the document |
| Prsn3 |
Select Prns 3 if you would like to limit the report. The default 3rd party for this document type. |
| Postal code |
The Prns 3 Postal code, number from the document |
| Departments |
Department of the company, for which you wish the overview of material movements. |
| Issuing Departments |
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| Cost Ctr. |
The display can only be limited to cost drivers from lines of receiving and issues |
| Issuing Cost Ctr. |
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| Delivery |
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| Person Res. |
The person responsible for the document. Depending on the settings that you've entered, the program will either enter the user logged into the program or the responsible person entered in the customer's entry in the Subjects register. |
| Primary supplier |
The calculation can be displayed according to the data about the primary supplier from the items register. |
| Packing Slip From |
Select a packing slip date if you would like to limit the report using this criteria |
| Packing Slip To |
Select a packing slip date if you would like to limit the report using this criteria. |
| Days in Week |
Select a Days in Week if you would like to limit the report using this criteria. |
| VAT From |
Select a VAT date if you would like to limit the report using this criteria. |
| VAT To |
Select a VAT date if you would like to limit the report using this criteria. |
| Weeks in Year |
Select a weeks in Year if you would like to limit the report using this criteria. |
| Invoice From |
Select a date for linked document 2 if you would like to limit the report by linked document date. |
| Invoice To |
Select an issue invoice date if you would like to limit the report using this criteria. |
| Linced Doc 1 |
Select a linked document if you would like to limit the report to a linked document 1 (order slip, for example). |
| Linced Doc 1 From |
Select a date from for linked document 1 if you would like to limit the report by linked document date. |
| Linced Doc 1 To |
Select a date to for linked document 1 if you would like to limit the report by linked document date. |
| Linced Doc 2 |
Select a linked document if you would like to limit the report to a linked document 2 (order slip, for example). |
| Linced Doc 2 From |
Select a date from for linked document 2 if you would like to limit the report by linked document date. |
| Linced Doc 2 To |
Select a date to for linked document 2 if you would like to limit the report by linked document date. |
| Document Statuses |
Select a status if you would like to limit the report to documents with a particular status:
- All/Blank field - all documents, regardless of their status. If this field is left blank, all document statuses will be included in the report.
- Confirmed - only documents that have been confirmed will be included in the report
- Unapproved - only documents that have not been approved will be included in the report
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| Clerk |
Select a clerk from issue documents if you would like to limit the report to a single clerk. |
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Prefix
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Choose Sign to select the Positive, Negative or All (both) values of the positions of the documents (anForPay) that will be shown on the report.
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This button will generate an invoices issued report using the selected criteria. |
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Displays Ad-Hoc analyses |
2.1 Custom Fields - Items
2.2 Custom Fields - Subjects
2.3 Ad-Hoc
It is necessary to select a report and then click on Ad-Hoc button to create an analysis for the report you selected.
Ad-Hoc Top Bar
Top bar of Ad-Hoc form contain different buttons that are used to work with Ad-Hoc analyses.
Ad-Hoc Button
| Key |
Select specific key documents to display |
| Item |
Select specific Item to display |
| Name |
Select specific Name to display |
| Unut of Mesure |
Select specific documents Unit of Mesure to display |
This row enables you to define what type of graph would you like to see (column, line, piechart...), you can also edit appearance (color and background), export chart in different file formats or edit your chart in chart designer.
3. Document Types
Mandatory select types of documents, for which you wish to create the calculation. The program will offer all document types of the Goods module (record types of documents are not on the list!). Select them by checking them.
3.1 Document Types
| Document Types |
Select the document types for which you would like to report issued invoices. Document types must be selected. (Record only document types are not available to select!) |
3.2 Document Types - Record Only
| Document Types - Record Only |
Add description.... |
4. Item Types
| Item Types |
Select the item types for which you would like to report issued invoices. Item types must be selected. To select an item type, check the box next to the desired type. |
Material Movements
Material Movements
Material Movements
The calculation of material movements is a low-level report of all movements with items in the Goods module.
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An important feature of this calculation is that all goods movements are valuated using the valuation price. |
Once this option is selected, a form will appear where you can select the criteria for the report:
| Report type |
Select the report type that can be displayed by double clicking the name of the report type or by clicking the report icon. You may choose among
- Detailed - displays every material movement, equipped with the number and date of the document, amount, price for valuation and transaction value. This is why it is suitable for shorter control surveys, for a smaller array of items. This is also the only report of the material movements calculation, where all the amounts are displayed always with a positive number - inputs as well as outputs. This is why the calculation of amount of this calculation is NOT equivalent to the actual stock!! The report is also similar.
- By subjects - displays the amount and value upon the valuation price, summed upon customers and suppliers from documents of inputs and outputs of goods, where the subjects are sorted by the alphabetical order.
- By departments - the data is summed upon the departments form document lines, included in the calculation.
- By cost drivers - the data is summed upon the cost drivers from the document lines, included in the calculation.
- Summary - By primary suppliers - displays the reconcilliated balance of the material movements with an individual item, grouped by primary supplier from the items register.
- Summary - By category - the data is summed upon the code of the primary classification of the item from the document lines, included in the calculation.
- Summary - By ID - the data in this calculation is summed upon the ID of the item from the document lines, included in the calculation.
- Summary - By code with start and end state - very useful for overview of stock situation for a certain time period, because it shows the table display the starting state on the day of the beginning of the time period, sum of all receiving of goods in the time period, sum of all outputs of goods in the time period and the stock state at the end of the time period. MANDATORY use the starting and final date of the packing slip for the period limiting criteria. A similar result is returned by the reports:
- Summary - By warehouses - displays the amount and the value upon the valuation price, summed upon the receiving warehouse (from the receiving documents) or the issuing warehouse (from the documents of goods issues).
- Summary - By subjects - the reconciliated balance of the material movements with an individual partner and item, grouped by supplier from the document of receiving or customer from the document of issue.
- Summary - By item types - the data is summed by item types of items from the document lines, entered in the calculation.
- Summary - By item types - the data is summed upon the item type of the items from the document lines included in the calculation. The material movements are so summed on nine possible item types (P, B ,A, C, K, M, E, S, U).
- Wizards - in this part of the menu, the user reports are included, which are created with the help of the SQL-I and select the display in the material movements calculation for it
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| Document types |
Mandatory select types of documents, for which you wish to create the calculation. The program will offer all document types of the Goods module (record types of documents are not on the list!). Select them by checking them. |
| Item types |
Check all types of items for which you wish to display the material movements report.
By default the items of type S and U are excluded.
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| Item |
The ID of the item, for which you are surveying the material movements.
If this field is left empty, the program will include all items. The partial code can be entered in the field, which has to be equipped with the % sign. |
| Name |
the report can further be limited upon the name of the item, as entered in the document line and is not necessary same as the name form the item register (see also lines of issue)! |
| External ID |
the report can be limited upon the supplier's ID of the item, entered in the Items register. |
| Category |
the report can be limited with the classification of the item. The data about the category is included in the items register . |
| Secondary classification |
the report can be limited to the secondary classification of the item. Also the data about the secondary classification is included in the items register. |
| Warehouse |
the report can be limited to an individual warehouse. |
| Customer/Supplier |
limit the overview to an individual customer or supplier from the document. |
| 3rd party |
the overview can be limited to an individual 3rd party from the documents (for example, receiver of goods, forwarding agent and similar) |
| Department |
the overview can be limited to an individual department from the document lines, for which you wish to see the overview of material movements. |
| Cost driver |
the overview can be limited to an individual cost driver from the document lines. |
| Issuing department |
the overview can be limited to an individual issuing department from the document header of the inter-warehouse transfer. See also Transfer among warehouses. |
| Issuing cost driver |
the overview can be limited to an individual issuing cost driver from the header of the document of the inter-warehouse transfer. See also Transfer among warehouses. |
| Primary supplier |
the overview can be limited to the primary supplier of the item. The data about the primary supplier is entered in the items register. |
| Clerk |
for the limiting criteria also the clerk that is marked on the documents can be used. |
| From date (packing slip) |
The starting date of the document, which should be included in the calculation. For the calculation of the material movements the packing slip date is the only suitable date criteria for the calculation. Date of the packing slip is crucial (with the issues) or the date of the receiving note (with the purchases). |
| To date (packing slip) |
The final date of the document, that should be included in the calculation. For the calculation of the material movements, the packing slip date is the only date criteria for the calculation. The date of the packing slip is crucial (with the issues) or the date of the receiving note (with the purchases). |
| From date (invoice) |
The starting date of issue or receiving of the invoice. This criteria is used only for the control reports. |
| To date (invoice) |
The final date of issue or receiving of the invoice. This criteria is used only for the control reports. |
| Linked doc. 1 |
che calculation can be limited to an individual linked document (for example, the order form) |
| Date from |
the report can be limited according to the starting date of the linked document 1, which should be taken in consideration by the calculation |
| Date to |
the report can be limited according to the final date of the linked document 1, which should be taken in consideration by the calculation |
| Linked doc. 2 |
the calculation can also be limited upon the second linked document. |
| Date from |
the report can be limited according to the starting date of the linked document 2, which should be taken in consideration by the calculation |
| Date to |
the report can be limited according to the final date of the linked document 3, which should be taken in consideration by the calculation |
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with the double click on the name of the report or with the click on the icon for printing in the task bar you display the calculation of the material movements according to the selected criteria. |
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For general description of the task bar functions see Task Bar. |
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Just as in every other window, the setting of templates may be helpful here. For adequate settings of templates in this form see Templates settings. |
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For simpler selecting from the document types and types of items, the shortcut form the menu of the mouse right click can be used (see Basics - Multiple confirmation entry). |
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Just as with all filtering of data it is also the case with the calculations, that the empty field includes all values in the calculation, while the entered field only includes the documents and lines that correspond to the entered data!
With the use of wildcards, the filter can be set also a bit broader (see Basics - Wildcards). |
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It is possible to search for items using special signs (%) |
 Choose Sign to select the Positive, Negative or All (both) values of the positions of the documents (anForPay) that will be shown on the report
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