| Line |
The consecutive number of the line. This number cannot be changed - for ways to change consecutive line numbers see Inserting Lines and Renumbering Lines! |
| Item |
The ID of the issued item. Type the ID or choose it from the lookup list. In the Program Parameters , select which data the program will display in the lookup list when searching by ID.
If the Read External IDs option has been selected in the Program Parameters, the external ID of an item can also be entered in this field. Once a line is confirmed, your ID for the item will be displayed in the field, because stock is always tracked using your ID for the item.
To search for an ID or code of an item, you can also use the Find Item function.
Double-click this field to open the Items register to this item. This way you can quickly add a new item or view and edit data about an item.
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With the selection of the parameter "Only display items which have type set by document type" in Items | Basic data the selection of items (with a search by code as well as with a search by name) can be limited to those with an item type entered in the goods accounts register of the issued invoice. |
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| Name |
The name of the item. Type the ID or choose it from the lookup list. An item can also be found and selected in the Name field - in this case the item's ID will be entered automatically. In the Program Parameters , select which data the program will display in the lookup list when searching by name.
If the Allow Changing Item Description option has been selected in the Document Types settings, you can also change the name of the item in the document by adding a detailed description in the line (for example: repair of machine by pre-invoice 3456/00).
If the Read External IDs option has been selected in the Program Parameters, the external name of an item can also be entered in this field.
To search for the name of an item, you can also use the Find Item function.
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| Quantity |
The issued quantity of the item. The default quantity is 0! |
| UM |
The unit of measure for the item (the default value from the Items register). |
| Price |
The retail price (default value on the basis of price class for the customer from the Items register or the contract prices). The data can also be entered manually, and you can select the price from one of the four price ranges in the selection table.
If the invoice is issued in a currency that is different from the one that has been selected in the Items register or the contract prices, the program will calculate the currency using the bank exchange rate for the price list on the date of the delivery of goods.
For the particularities of the default retail prices with the use of separate calculations of sales price see Separate Sale Price Calculation by Warehouse.
(If in the Item-Costing/Pricing Minimal margin value is entered, bat the price in the contracted price list is lower than the specified minimum margin, Pantheo considers the price from the contract price list)
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| D1 % |
Field for Discount 1 (the default value on the basis of the price class of the customer from the Items register or the contract prices). The data can also be entered manually. It is only possible to enter discounts up to 100%. |
| D2 % |
Field for Discount 2 (the default value on the basis of the price class of the customer from the Items register or the contract prices). The data can also be entered manually. It is only possible to enter discounts up to 100%. |
| SD % |
Field for Super Discount (the default value on the basis of the price class of the customer from the Items register or the contract prices). The data can also be entered manually. It is only possible to enter discounts up to 100%. |
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In case we enter a higher value than 100% in fields D1 %, D2 % or SD %, an error apears:
After confirming, the value resets back to existing value. |
| Discount % |
The discount for line (the default value on the basis of the price class of the customer from the Items register or the contract prices). The data can also be entered manually or by setting the discount on the whole invoice (see Data on value).
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| VAT |
The tax rate . The default value is taken from the Items register or the Program Parameters. The tax rate can also be entered manually. |
| Value |
The value of the line = quantity * (price - discount). By default, the value of the line is rounded up to the second decimal place (see Program Parameters - Rounding).
This data can also be entered manually: in this case, the retail price will be changed accordingly.
If you set a minimum gross margin in the Program Parameters, the program will check if the value of the line has fallen below the valuation price increased by this minimal gross margin. In this case, this data will be displayed in red.
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| Valuation price |
The valuation price, which depends on the type of stock valuation that you've selected (see Subjects register - Warehouse). Set the type of price calculation in the Document Types settings. It is used with the calculation of the gross margin and in the price for posting material consumption.
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| Post to |
If you wish to post the revenue from this line of of issued invoice to a different revenue account than the one specified in the Document Typessettings, enter the code of the desired revenue account in this field. The default revenuen account is taken from the Items register and can be changed here if needed. |
 Department |
The department that the this line pertains to. This data is only mandatory if you've entered the necessary settings in the Document Types settings (see The department MUST be entered!). The program will find a department:
- if a department has been entered in Items register, this department will have priority;
- otherwise data about department entered in the document header will be used.
With automatic posting, data about the department in the document line is used in the line of the posting of revenue and taxes if it is entered here. It is only used for posting the receivable if this function has been selected in the program parameters (see Parameters | Financials |General - Posting by Departments and/or Cost Centers).
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| Cost drv. |
The ID of the cost center. A default cost center can be entered in the Items register, and can be edited manually here.
Data on the cost center in the document line will be transferred from the added lines to the document you are creating by using the adding function.
Data on the cost center is also be entered in the line of the order if the line of the order is later linked with the cost center (see the chapter Cost drivers -
Issued invoices tab).
If, in the Document Types settings, you have designated that the entry of a cost center is required and do not enter one in the line, the program will display an error (see Entry of the cost driver is required!).
With automatic posting, data about the cost driver in the document line is used in the line for posting revenue and taxes if it has been entered here. It is only used for the posting of the receivable if this option has been selected in the program parameters (see Parameters | Financials |General - Posting by Departments and/or Cost Centers).
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| Packages |
The number of packages in a line. Select a package calculation type in the Program Parameters. The number of packages can also be rounded-up if you wish.
In the program parameters, you can also select additional checks for dividing the quantity expressed in the primary unit of measure by another unit of measurement (multiple entry).
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| Price incl. discount |
Price including discount = price (retail price) - discount in the line. This data cannot be changed in the document line. |
| Origin |
The country of origin of the goods. The default value is entered from the Items register. |