| Goods Period End |
The date on which material transactions are considered closed. Enter this information once you've finished posting material consumption for a given period (for example, monthly, three month, etc.), or at least once you've prepared a financial report following the business year end. This means that:
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WARNING
VAT date on documents can be change nevertheless, because you can confirm credit notes, once, you have completed material movements.
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WARNING
The Goods Period End date will include documents with a set warehouse in the header for which the program track stock.
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If you would like to end a period in which you have not closed all work orders, the program will display a message: There were unfinished work orders on the selected goods period end date! Refreshing movements might correct the valuation prices on linked documents before this date!
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| Datum zaključka nematerialnih prometov |
funkcija tega datuma je enaka kot pri datumu zaključka materialnih prometov (opis zgoraj) le, da tu program upošteva le tiste dokumente, ki imajo v glavi dokumenta nastavljeno skladišče, za katerega se zaloga ne vodi. Tu so prav tako zajeti zbirni dokumenti in avansi.
Če poskušamo na dokumentih, ki se datumsko uvrščajo pred tu nastavljenim datumom, spremeniti podatke, program prepreči spremembe in javi napako (glej Nematerialno obdobje (DD.MM.LLL) je že zaključeno! Ne morete več spreminjati!).
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| Start date for refreshing Stock by Ser. No. |
Enter the start date for refreshing stock by serial Numbers. Parameter is available when parameter "Refresh Stock by Serial No." is active.
When parameter "Refresh Stock by Serial No." is set on and start date is not selected, there an error appears
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| Refresh Stock by Serial Numbers |
When we want made refresh stock by serial numbers the parameter is selected. When selecting this option message box should appear that stock of items set as serial numbers already exists The following warehouses already have a stock of serial numbers.
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| Customs Duty |
Select a method for calculating customs duty for costing:
- From Costing: The value of customs duty entered in costing will be divided amongst the lines based on the customs tariff in the receiving document line. This information is entered by default from the Costing/Pricing panel in the Items register.
Because the customs duty base differs from the base for calculating the purchase price, the information about the customs tariff in the Costing/Pricing panel of the Items register is not actual. For this reason, we advise against using this method for calculating customs duty.
- From Customs Tariffs: The value of customs duty entered in the costing will be divided amongst the lines based on the customs tariff entered in the Customs Tariffs register. Information about the customs tariff used for a particular item can be found in the Items register.
Regardless of the customs tariff entered in the calculation in the Items register, the customs duty will be divided based on the customs tariff entered in the Customs Tariff register. This is why it is also the default setting.
For more information see also customs duty calculation method.
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| Order when Refreshing Movements |
Select the order the program will follow when recalculating movements (for a single day):
- 0 - Receiving, transfer, issue: Default setting. When recalculating movements, the program will first handle receipts, then inter-warehouse transfers, and finally issues.
- 1 - Time Saved: When recalculating movements, the program goes by the time a line was recorded or created
For more information see also order when refreshing movements.
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| Prikaz kalkulacije pri spremembi prodajne cene |
Obkljukamo, če želimo da program prikaže kalkulacijsko okno, če se na podlagi nabavne cene spremeni prodajna cena. |
| Minimum Markup for Sales |
The default percentage of the minimum markup for sales. If you select a positive value (for example 8%), the program will check if the value of the invoice is under the valuation price + the minimum 8% markup. If it is, the value of the line will be marked. If it is, the value of the line will be marked in red.
The default value for the minimum markup is -1, meaning that this information is not checked. |
| Primary Warehouse |
Select a primary warehouse for receiving and issue. |
 Warehouse for Compound Goods |
Select a warehouse for compound goods (for more information see example). |
  Customs Warehouse |
Select a primary customs warehouse from the Subject register. |
| U/M for Packages |
Select a method for calculating the unit of measurement for packages:
- 1 - Main Unit of Measurement - Number of packages = quantity of receipt;
- 2 - Secondary U/M - number of packages = quantity of receipt ÷ collective unit of measurement (see items register)
- 3 - Tertiary U/M - number of packages = number of packages ÷ customs unit of measurement (see Items register).
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| Calculate Quantity from Packages |
Select this option if you would like the program to calculate the quantity using the method selected in the U/M for Packages field when packages are entered in documents.
When entering/issuing serial number, you have an additional column called Packages. In the Packages column you can enter quantities of serial number in secondary U/M.
(Example: Creating documents with secondary U/M).
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| Create New Record when Opening Document (u) |
If you select this option, the program will always open a new document for the entry, when opening a form, i.e. issue, receiving, movements between warehouses, customs documents. The number of such document is in the following format LL-VVVV-???????.
If you do not select the option, the program will place you to the last entered document, when you run a document form.
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  (in Service) Find Customer by Serial Number |
Select this option if you would like to exclude customer checking with service receipts. The program will check the ID and serial number of the item instead of the customer, Item ID, and serial number; will report who actually purchased these goods and with which document, and will recognize the warranty regardless of the customer so long as the warranty has not expired.
When an item is tracked by serial number, the Service module will by default allow you to check the warranty deadline only for products sold directly to the end user. If an agent buys a product and sells it to the end user, who returns it, the program will report that the customer did not buy this product and will not respect the warranty when the service receiving document is entered. See also Find customer by serial number . |
  Hard Allocations on Work Orders |
Select this option if you would like to allow hard allocations to be used in the Work Orders module (for a more detailed information see Hard allocations). |
  Hard Allocations on Orders |
Select this option if you would like to allow the use of hard allocations in the Orders module for sales orders and picking lists (For a more detailed description of the functions see Hard allocations). |
| If Negative stock Fill in the last Purchase Price |
In case this option is chosen then in case of negative stock program takes for this issues last purchases price.
In case optin is selected while on warehouses there already is stock then the stock has to be recalculated from start.
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 Input of Items without Fixed Prices – Check Fixed Prices |
Select a method for checking the entry of items for which a fixed price has not been entered. This is used if the stock at a given warehouse is tracked by fixed prices (for more information see entering fixed prices):
- Do not Check - When entering receiving and issue documents, the program will not check if a fixed price has been entered in the Fixed Prices register;
- Show Warning - When entering an item for receiving or issue at/from a warehouse where goods are tracked by fixed prices, the program will display a warning if a fixed price for a given date has not been entered for the item in the fixed prices register: Item has an incorrect fixed price! A valid date must be entered in the Fixed Prices register in order to use this function (for more information see Item has an incorrect fixed price! Input not possible!).
- Prohibit Input - When entering an item for receiving or issue at/from a warehouse where goods are tracked by fixed prices, the program will display a warning: Item has an incorrect fixed price! Input not possible!, and will not allow the item to be entered until a fixed price for a given date is entered for the item in the fixed prices register. A valid date must be entered for the Fixed Prices register in order to use this function (for more information see Item has an incorrect fixed price! Input not possible!).
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 Fixed Price as of |
Enter a date for the Fixed Prices register. This will be used for checking from the previous field. |
| Installments |
Select the default parameters for payment by installments:
- Installment Frequency: Select if you would like to create payments by days, weeks, or months by default.
- Interval: The period for the selected type of installment.
- Max. Installments: The maximum number of installment payments allowed. If this number is exceeded, the program will display an error report: Maximum number of installments has been exceeded (X)!
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| Exchange Rate Date – Receiving |
Select the date of the currency list of the Bank of Slovenia which will be used to convert a foreign currency to the local currency for receiving documents:
· R – VAT Date (date for inclusion in a tax period)
· I – Invoice Reception Date (date the invoice is received)
· P – Packing Slip Date (date the goods are received)
· 1 - Date of Linked Document 1
· 2 – Date of Linked Document 2
The usual value is 1 – Date of Linked document 1, because this is usually where the date of the supplier's invoice is listed. In the document you've received, this date is generally the same as the VAT date.
The parameter is not used for prepayments made.
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| Exchange Rate Date - Issue |
Select the date of the currency list of the Bank of Slovenia which will be used to convert a foreign currency to the local currency for issue documents:
- R – VAT Date (VAT date from the issued invoice)
- P – Packing Slip Date (the date the goods were issued)
- I – Invoice Reception Date (the invoice date from the issued invoice)
The usual value is I – Invoice Reception Date.
The parameter is not used for prepayments received.
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  Customs Warehouse – Serial Numbers |
When receiving goods at a customs warehouse, the program automatically assigns a serial number to the items. This number is the document number and line of the receiving document: 999000001-3, for example. If you are tracking an item by serial number, you can add the serial number of the item. It will be separated from the automatically generated serial number by an equals (=) sign: SERSTIZD=999000001-3.
Select whether the program will open a window for entering serial numbers when entering receipts at a customs warehouse:
- Open Window for Manual Selection – A window for entering serial numbers will automatically appear when entering the receipt of goods.
- Assign Automatically – When receiving goods, a window for entering serial numbers will not appear. Serial numbers will be automatically entered on the lines, for example 999 000001-3, regardless of the method for tracking serial numbers selected in the Items register.
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| Customs Registrations Based on Receiving |
(For customs warehouses) Select this option if you would like to do the following when creating customs registration:
- Besides other criteria for creating customs registrations and SADs for release into free circulation (currency, delivery terms, etc.), the program will also use information about the customs receipt which an issue is based on. A customs registration will be created for each receiving document linked with an issue slip.
- Use the exchange rate listed on the SAD for storage in the customs warehouse in the customs registration (if there is no SAD for storage in a customs warehouse, the customs exchange rate valid on the day the customs registration was created will be used. This can be changed as needed in the SAD).
If you do not select this option, customs registrations will be created using the general criteria for merging (currency, delivery terms, etc.) and using the currently valid customs tariff.
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| Due Date |
Select a method for calculating the date of payment for an issued or received invoice (due date of the document). You can select the date from which the due date of the document is to be calculated based on the number of days for payment. Choose from the following:
- R – VAT Date (date for inclusion in a tax period)
- I – Invoice Reception Date (date an invoice is received or issued)
- P – Packing Slip Date (the date the goods are received or issued)
- 1- Date of Linked Document 1
- 2 – Date of Linked Document 2
The default value for receiving is 1 – Date of Linked Document 1, because this is usually where the date of the supplier's invoice is listed.
The default value for issues is I – Invoice Date.
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| Creating neg.Prepay., Use Person Resp. From |
Select a person from drop down menu which will beenter on negative prepayment document. Choose from the following:
- Prepayment - on neg. prepayment document will be enter a person from prepayment document.
- Invoice - on neg. prepayment document will be enter a person from invoice.
- Current user - on neg. prepayment document will be enter a current user.
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| Use last confirmed Inventory for Initial value od Stock |
In case this option is set, program will calculate the initial value of stocks according to last confirmed inventory for certain Warehouse(s) and not from the start. In this case data will be taken from the columns Inventory and Stock price on Inventory document.
In case there are items which do not exist on any confirmed Inventory document, for these items initial stock is calculated by standard calculation (from start).
In case option is selected and changes are made directly on documents of Inventory shortage or Inventory excess on Quantity or Stock price, changes are not saved. Program shows message: Option of calculation of initial Stock from the Inventory is selected therefore changes on documents are not possible. In case Stock price should be changed, please select option Search for prices again from the Wizard menu.
In case Stock recalculation by Serial number is chosen combined with the Initial stock calculation from Inventory program takes in consideration only Inventory documents and not also Inventory shortage or excess. This combination is not recomended.
In case method od Averige prices is set on Warehouse then by this option averige price from Inventory shortage or exceed will continue.
In case the FIFO method is set on Warehouse by this option, FIFO prices are lost for quantities on last confirmed inventories as they are written just in one line with the averige price and will continue from now on. Therefore this option for FIFO method is not recomended.
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WARNING
In order for the program to operate correctly, an item can only be found on only one document of a particular inventory count date and a particular warehouse.
It is not recomended that on the same date as Inventory document, other material documents are made, which will affect the stock.
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When entering subject -> IRIS message appears when subject is entered in head of a document
When printing -> IRIS meassage appears when document is printed or exported in PDF, XLS, word,...
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When entering/changing subject -> IRIS message appears when subject is entered in head of a document
When entering/changing lines -> IRIS message appears when item is entered in line of a document
When printing -> IRIS meassage appears when document is printed or exported in PDF, XLS, word,...
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| Check Limit |
Select the method of checking the allowed limit amount as well as the credit limit of customer:
- Due by Today - The default setting. A check is run for limit amount, which is approved in the Customers register, compared with all due outstanding items.
- Outstanding Posted Documents - A check is run for limit amount, which is approved in the Customers register, compared with all (due as well as undue) outstanding items.
- All Unpaid, Posted and Unposted - A check is run for limit amount, which is approved in the Customers register, compared with all (due and undue) outstanding items and in addition the amounts of unposted documents of issue of the Document - Material and Document - Collective are summed up and amounts of unposted cash receipts are deducted (see document type for issue).
- Approved Orders and Outstanding Docs. - A check is run for limit amount, which is approved in the Customers register, compared with all (due and undue) outstanding items and in addition the amounts of unposted documents of issue of the Document - Material and Document - Collective type are summed up. Besides this the amounts of unposted cash receipts (see above) are deducted, and order amounts that are included in customer's limit are added (see document types for orders).
For a more detailed treatment see Check Issue in Open Customer Balance.
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| Warning when Overdue Over |
The number of days still allowed to overdue the limit |
| Use Internal Documents |
If the parameter is checked, all open internal documents are taken into account in the value. That is, the value of an internal document that has not yet been invoiced.
If the parameter is not checked, all open internal documents are not taken into account in the value.
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