At the end of a business day (or shift), you can close a POS cash register
and create a cash disbursement for the means of payment you've received.
At anytime during the day you can print out an overview from the Cash menu.
It can be sorted by payment method, receipt, or items. When you do this, you
do not close the cash register, but can view or print the balance based on invoices
that have yet to be closed.
You can close a cash register only once a day (or a shift), because this
will create a cash disbursement and close all receipts for POS issues! All POS
invoices that have not been closed will always be included in the register close.
When you click the Cash Alt-Z button or use
the
key combination, the program selects the last record saved in the database and
opens a window for the register close.
Left click or use the cursor (with the
key) to select the
options you would like to use to make a report of the register close. These
options can also be selected using the shortcuts displayed in the illustration
below (
and a function key).
- select this option if you would like to report the balance of unclosed POS
receipts by Payment Method (see
Alt-F1- Report by Payment
Methods).
- select this option if you would like to report the balance of
unclosed POS receipts by payment method and receipt (see
Alt-F2 - Report by Payment Methods and Receipts).
- select this option if you would like to report unclosed POS receipts by
POS invoice number (see
Alt-F3 - Report by Receipts)
- select this option if you would like to report the balance of unclosed POS
receipts by items issued (see
Alt-F4 - Report by Items).
-
select this option if you would like to report the balance of unclosed POS receipts
by tax type (see Alt-F5 - Report by Tax Type).
- select this option if you would like to report the balance of unclosed POS
receipts by user (see Alt-F6 - Report by Users).
- select this option if you would like to create a register close only for the
end of a shift. (for details see Alt-F6 - Close and
Cash Receipt) All POS receipts covered by a register close will receive
"Closed" status. If you've entered the necessary
settings in the Program Parameters, the document
will automatically be marked as "Confirmed".
The program will create a cash disbursement,
in which data about payments from the POS module is summarized by payment
method, payment currency, and days of payments. This will give you a cash
disbursement for every date of POS issues. The amounts paid are listed separately
by payment method.
Before creating a cash disbursement a comparison of transactions and takings
will occur. If these two amounts do not match, the program will display a list
of documents where the difference between the amount of takings and the amount
of transactions is greater than the rounding values selected in
Program Parameters | Company | Rounding. In this
case, the program will display a list of errors (see
Errors at Register Close).
You can exit the Register Close menu by selecting one of the available functions
(for instance, F10 to jump to a line in the POS receipt). You can do this when
you've finished the procedure described above or if, for instance, you wish
to only print one report and would not yet like to close the register.