Position

From the selected table we select employee's position.

Department

Based on the selected position the department is transferred. If department is not set on the selected position, we can enter it manually.  

Increase

Based on the selected position the code of increased length of service (in this company) is entered, which is reported for increased insured period.

In case, that employee is working by the new law and the increased period is not counted with the increase (but we pay him/her mandatory pension insurance), we change here increased period to: No increase and we keep the code of the increased period.

Employment relationship

From the selected table from the Employment Relationships register we select the employment relationship (eg. Temporary employment, permanent, part-time, …).

To

If we select the employment relationship for temporary or permanent employment, we select here the date until when the contract is valid.

Employment Reason

The field is shown only if in the field Employment. Relationship | Employment Relationships register is selected type 2 or type 4 of employment relationship. We can select predefined reasons of conducting the contract for a Temporary employment in accordance with the law.  

Hours per Week

Function of the field Hours per week is intendent for managing employees with a part-time or short time work. Weekly work obligation is changed on the level of employee and on the level of position, which we avoid duplicating positions.

Based on the weekly obligation a daily attendance hours is calculated and consequently hours, which are used for creating absences in the calendar. The program will draw part-time hours from this field. In case the field will be empty than it will draw form position. In case we have in the field employment relationship selected, that is different from short-time work, than the field is filled from the Administration panel from the field Working Hours per Week.   

WARNING We refer to this field in the formula builder for salary calculation and formula builder for leave formulas compiler with the variable #WOB#!

WARNING In case we enter hours with decimal, then on the M forms hours will be displayed as a whole number.

WARNING In the field Hours per Week we can insert hours only if part-time work in the Employment relationship field is selected.

Standard Occupation

We fill this field in a case when we have in the position register | Standard Occupation empty field or when we have for the same position different standard occupations. In case the field is empty, the program will take into account information from position register | Standard Occupation. Data is automatically transferred to M forms.

Shift Work

From the Shift Work Register we select suitable code based on the distribution of working hours. If we already have shift work entered in Position Register, that M forms are firs filled from Employment register. In case we will not enter data at the employee level, than it is filled from Position.

Shift Work Register can be open with double click in the field and edit it accordingly.

WARNING We refer to this field in the formula builder for salary calculation and formula builder for leave formulas compiler with the variable #SHIFT#!   In the variable the program will take into account the code of shift work.

Specialist Edu. Level

In case we have in the panel education entered level of professional education, than this will be transferred to this field. We can change the education here manually and the data is not transferred to the panel Education.

Meals

In this field you can select from the drop-down menu the type of allowance for meals:

• N - No meals (you can use this option if the allowance is paid together with salary, i.e. bank account
• G - Cash
• B - Vouchers (you can use this option and the program will report the number of vouchers on the payroll report).

Salary Grade

In this field you can select from the lookup list the salary grade. In case we have this information entered in the Position Register, than the program will automatically enter.

WARNING We refer to this field in the formula builder for salary calculation compiler with the variable #Razred# and in the formula builder for leave formulas compiler with the variable #TR#!

Currency

We select the Currency in case we would like to convert salary to a foreign currency.

In order that the program will properly work, we select the check box in the panel Custom Fields for fields, for which we would like to convert to foreign currency.

Middle rate for the currency conversion is taken into account from Subject Register | Bank, which is selected in Administration Panel | … | Payroll General in the field Bank.

Payout Location

In this field you select from the lookup list a one-digit alphanumeric code of the payout location. When displaying payroll reports, the program will list reports by the code of the payout location and the employee's ID.

We set the type of sending for Payslips, annual leave decrees, …where we select between:

• 1 – Report
• 2 – Send by E-mail
• 3 – Export to Folder

Employment Contract

In this field we can enter the number of employment contract.

In the second field we can enter the date of conclusion of the employee’s employment contract. Date of conclusion of the employment contract is reported in a report 3AR – Employee Record.

Commute to Work

In this field you can select from the lookup list of the employee's Commute Routes register. You can select different routes and the program will sum the amounts up.

The program will transfer the information to the payroll preparation as the earnings type that is set for commute to work.

You can enter amount for routes to the Commute Routes register.

WARNING Right or double click of the Commute to Work field will open the Commute Routes register.

Formula (gross)

In this field you can enter a formula by which the program will calculate the gross salary the employee would receive for the work of a whole month. The program will calculate this data at every single payroll and will use it to calculate the field 21 on the Request for refund of gross reimbursements form. Beside this, the field is also calculated for the Difference to minimum salary - covered.

To this information you can refer in other payroll formulas with the variable Del29.

WARNING In formula builder for salary calculation we cannot use here the variables, which are calculated indirectly in the payroll preparation, like eg. variables Payroll Preparation, that is why they are removed from this formula builder.

WARNING To this field we are referring in the Formula Builder with the variable #Del29#!

Collective agr.

If you select this option, the employee's salary will be calculated by the collective agreement (the program will use the information by the report of the Form 3). If you do not select the option, employee's salary will not be calculated by the collective agreement (the program will use the information by the report of the Form 1A).
The program will also use this information by the check of ET, which you can enter in the payroll preparation.

Position Criteria

If you select this option, the program will use different criteria in the payroll according to different positions the employee had in a certain period. Example of a payroll for position criteria will show more detailed the procedure and calculation method.

Other Employer

If you select this option, the employee works for your company as his second (other) employer. 

Working Saturdays

If the checkbox is, select than the employee has working Saturdays. This way, the program will include Saturdays in the leave; otherwise, they will be left out.

WARNING We refer to this field in the formula builder for salary calculation and in the formula builder for leave formulas compiler with the variable #SOB#!

Working Sundays

If the checkbox is, select than the employee has working Sundays. This way, the program will include Sundays in the leave, otherwise, they will be left out.

WARNING We refer to this field in the formula builder for salary calculation and in the formula builder for leave formulas compiler with the variable #NED#!

Posted

If the checkbox is confirmed, the employee is considered to be posted or detachable for working abroad.

Public Works

If you select this option, the employee is carrying out public work. If you select the option, the program will not display the information on the Form 1 (minimum salary for full-time work) and OBR-PL.

Net Salary

If you select this option, the program will calculate the employee the salary from the net amount to the gross amount. In order for the function to work correctly, it is required to select the Net calculation option in earning types.

WARNING The checkbox is made for easy payroll calculations to calculate full-time employment.   For more complicated calculations (e.g. part-time hours due to start/end from this/other company in the middle of the month), would be better to use the function on Earning types with the checkbox Net.

Former Employee

The checkbox is active only if we have in the employment record and position already closed (in the field End entered date) and the date of end the same or before current date. With the confirmed checkbox and opened period in the panel Pay Slips. Then we can do the payroll preparation and we are able to do the calculation for the un-active employee.

WARNING In the employee is again employed in the company, we need to remove the checkbox, so that employee will not appear in the payroll preparation.